British Gymnastics Bulk Uploading New Members to Club Instructions

British Gymnastics Bulk Uploading New Members to Club

 How do I bulk upload new members to the club?

This guide will show you how to upload new members to your club in bulk via a .csv import

This guide will cover

• How to log in
• How to download the relevant file
• How to bulk import new members
• How to pay for new members’ membership

Instruction For Use

• Log into your My BG account using your email address/username and password
  

• Once you have logged in, click on the menu button in the top left corner
  

• Once you have clicked on the menu tab, scroll down to the ‘My Club’ section Click ‘Data Import’ to start the process
  

• Click on the yellow plus button
  

• Click on ‘download file’ and save it to your device This file has the exact formatting required to import new members
  

• The template will open in Microsoft Excel and appear as so. Please note- You will need to remove the example in row 2. If you leave this in, the import will fail
  
  Add the details of your new member in the same file, with one row per member

All fields are mandatory, except the @Parent name’ field, however, it is important that this is completed for members under the age of 16. All contact details for members under the age of 16 should the parent/guardian’s

You will need to complete the following fields:

• First name
• Last name
• Email address – must be the parent/guardian’s if the member is under 16
• DOB
• Gender – this is necessary for ensuring the member can be entered into the relevant competition category
• Username – this is what the member will use to log into their account. We recommend copying the email address into this column. The username must be unique for each member; therefore, any members are part of the same family will require a unique username. You can link members of the same family later if needed
• Address
• Primary Discipline – you/the member can add additional disciplines once their account is created
• Membership – this membership category will automatically be added to your basket ready for payment, so it’s important to select the correct one
• Contact number – must be the parent/guardian’s if the member is under 16

You must only add members that have consented to British Gymnastics Membership Rules through your club joining process

Re-save the file to your device

• Once the file is in the drop box click import at the bottom of the screen
  

• A notification will pop up on the screen for you to confirm that you have authorization from your members to upload and manage their data
  

• Once the file has successfully been imported you will get an immediate notification on screen
  

• If errors are detected, no members will be uploaded You will receive an automated email outlining why and you can also click on the image of the eye to check why You can correct the errors and reimport
  

• All the members you uploaded will be sitting in your cart with the relevant memberships Click the ‘cart’ to proceed to checkout
  

• If there are any issues with any of your memberships, a banner will flag on the screen for your attention Click ‘ View
  
  

• The notification here shows that because you are trying to purchase a national membership for a gymnast with a preschool date of birth, this membership has been removed
  Click OK to proceed to check out, however, this membership will not be purchased
  

• Check the order summary and click either ‘Pay via bank’ or ‘Pay with card’, depending on which payment method you prefer
  

• Pay Via Bank
  Fill in your bank details and click next

• Pay With Card
  Fill in your card details and click the blue pay button Your payment will then process
  

• Your payment will then be Confirmed Please note that onlymembers for which membership has been purchased will be recognised as British Gymnastics members
  

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