brother MFC-J280W Colour Inkjet Multifunction Printer User Guide

: June 13, 2024
: Brother

Table of Contents

MFC-J280W Colour Inkjet Multifunction Printer
References
Read User Manual Online (PDF format)
Download This Manual (PDF format)

MFC-J280W Colour Inkjet Multifunction Printer

Quick Setup Guide
Start Here

MFC-J280W MFC-J625DW

Thank you for choosing Brother, your support is important to us and we value your business. Your Brother product is engineered and manufactured to the highest standards to deliver reliable performance, day-in and day-out.
Please read the Product Safety Guide first before you set up your machine. Then, please read this Quick Setup Guide for the correct setup and installation.

WARNING CAUTION

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.
CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

1 Unpack the machine and check the components

Most of the illustrations in this Quick Setup Guide show the MFC-J625DW. The components included in the box may differ depending on your country.

Starter Ink Cartridges

Black Yellow Cyan Magenta

Quick Setup Guide CD-ROM

Basic User’s Guide

Product Safety Guide

Product Registration Sheet (USA only)

Telephone Line Cord

WARNING
Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger of suffocation, keep these bags away from babies and children and dispose of them correctly.

Note
· Save all packing materials and the box in case for any reason you must ship your machine. · You need to purchase the correct USB cable. USB cable It is recommended to use a USB 2.0 cable (Type A/B) that is no more than 6 feet (2 meters) long (cable not included).

USA/CAN Version 0 1

a Remove the protective tape and film covering
the machine, and also from the LCD.
b (For MFC-J625DW only)
Remove the orange protective part a by lifting the front of the machine and then pulling down on the packing part.

b Open the output paper tray cover a.
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1
c Remove the plastic bag b containing the ink
cartridges from on top of the paper tray.
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d Make sure you have all the components.
2 Load plain Letter/A4 paper
a Pull the paper tray a completely out of the
machine.

c With both hands, gently press and slide the
paper side guides a and then the paper length guide b to fit the paper size. Make sure that the triangular marks c on the paper side guides a and paper length guide b line up with the mark for the paper size you are using.
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3
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d Fan the stack of paper well to avoid paper jams
and misfeeds.
Note Always make sure that the paper is not curled or wrinkled.
e Gently put the paper into the paper tray print
side down and top edge first. Check that the paper is flat in the tray.
IMPORTANT Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

f Gently adjust the paper side guides to the
paper with both hands. Make sure that the paper side guides touch the edges of the paper.
g Close the output paper tray cover. h Slowly push the paper tray completely into the
machine.
i While holding the paper tray in place, pull out
the paper support a until it clicks, and then unfold the paper support flap b.

Note
When you use Legal size paper, press and hold the universal guide release button a as you slide out the front of the paper tray.

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3 Connect the power cord and telephone line
IMPORTANT DO NOT connect the USB cable yet (if you are using a USB cable).
a Connect the power cord.

Note If you are sharing one telephone line with an external telephone, connect it as shown below. Before you connect the external telephone, remove the protective cap a from the EXT. jack on the machine.
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2

b Connect the telephone line cord. Connect one
end of the telephone line cord to the jack on the
machine marked LINE and the other end to a
modular wall jack.

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1 Extension telephone 2 External telephone
Note If you are sharing one telephone line with an external telephone answering machine, connect it as shown below. Before you connect the external telephone answering machine, remove the protective cap a from the EXT. jack on the machine.

IMPORTANT
The telephone line cord MUST be connected to the jack on the machine marked LINE.

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Set the receive mode to External TAD if you have an external answering machine. See Choose the correct Receive Mode on page 8. For additional details, see Connecting an external TAD (telephone answering device) in chapter 6 of the Basic User’s Guide.

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4 Install the ink cartridges
CAUTION
If ink gets in your eyes, wash it out with water at once and call a doctor if you are concerned.
Note Make sure you install the Starter Ink Cartridges included with your machine first.
a Make sure that the power is turned on.
The LCD will show No Ink Cartridge.
b Open the ink cartridge cover a.

d Unpack the ink cartridge.
Turn the green release lever on the orange protective packing a clockwise until it clicks to release the vacuum seal. Then remove the orange protective packing a as shown.
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c Remove the orange protective part a.

IMPORTANT
DO NOT shake the ink cartridges. If ink stains your skin or clothing, wash with soap or detergent at once.

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Note Do not throw away the orange protective part. You will need it if you transport the machine.

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e Take care to match the color of the lever a
with the cartridge color b, as shown in the diagram below. Install each ink cartridge in the direction of the arrow on the label.
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f Gently push the back of the ink cartridge
marked “PUSH” until it clicks. After all the ink cartridges are installed close the ink cartridge cover.
Note The machine will prepare the ink tube system for printing. This process will take approximately four minutes. Do not turn off the machine.

IMPORTANT
· DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.
· DO NOT repeatedly insert and remove the cartridges. If you do so, ink may seep out of the cartridge.
· If you mix the colors by installing an ink cartridge in the wrong position, clean the print head several times after correcting the cartridge installation. (See Cleaning the print head in Appendix A of the Basic User’s Guide.)
· Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.
· DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge.
· Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges. Use or attempted use of potentially incompatible ink and/or cartridges in the Brother machine may cause damage to the machine and/or may result in unsatisfactory print quality. Our warranty coverage does not apply to any problem that is caused by the use of unauthorized third party ink and/or cartridges. To protect your investment and obtain premium performance from the Brother machine, we strongly recommend the use of Genuine Brother Supplies.

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5 Check the print quality
a When the preparation process has finished, the
LCD shows Set Paper and Press Start.
Press Start.
b Check the quality of the four color blocks on the
sheet. (black/yellow/cyan/magenta)
c If all lines are clear and visible, press Yes to
finish the quality check and go to step 6.
OK

6 Choose your language (if needed)
a Press Menu. b Press s or t to display Initial Setup. c Press Initial Setup. d Press s or t to display Local Language. e Press Local Language. f Press your language. g Press Stop/Exit.

If you can see missing short lines, press No and follow the steps on the LCD.
Poor

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7 Choose the correct Receive Mode
The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine. For details, see Using Receive Modes in chapter 5 of the Basic User’s Guide.
Will you be using a Distinctive Ring number for receiving faxes? Brother uses the term “Distinctive Ring” but telephone companies may have other names for this service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive Ring in chapter 6 of the Basic User’s Guide for instruction on setting up your machine using this feature.
Will you be using Voicemail on the same telephone line as your Brother machine? If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail in chapter 6 of the Basic User’s Guide for instructions on setting up your machine using this service.
Will you be using a Telephone Answering Device on the same telephone line as your Brother machine? Your external telephone answering device (TAD) will automatically answer every call. Voice messages are stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See the instructions below. For additional details, see Connecting an external TAD (telephone answering device) in chapter 6 of the Basic User’s Guide.
Will you be using your Brother machine on a dedicated fax line? Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See the instructions below.
Will you be using your Brother machine on the same line as your telephone?
Do you want to receive voice calls and faxes automatically? The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same line. Choose Fax/Tel as your receive mode. See the instructions below. For additional information see Fax/Tel in chapter 5 of the Basic User’s Guide for instructions on setting up and using this receive mode. Important Note: You cannot receive voice messages on either Voice Mail or an answering machine when choosing the Fax/Tel mode.
Do you expect to receive very few faxes? Choose Manual as your receive mode. You control the phone line and must answer every call yourself. See the instructions below.
a Press Menu. b Press s or t to display Initial Setup. c Press Initial Setup. d Press Receive Mode. e Press s or t to display Fax Only, Fax/Tel, External TAD or Manual. f Press the desired receive mode. g Press Stop/Exit.
Note If the Receive Mode option is not displayed, make sure the Distinctive Ring feature is set to Off. (See Turning off Distinctive Ring in chapter 6 of the Basic User’s Guide.)
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8 Set the LCD contrast (if needed)
If you are having difficulty reading the LCD, try changing the contrast setting.
a Press Menu. b Press General Setup. c Press s or t to display LCD Settings.
Press LCD Settings.
d Press LCD Contrast. e Press d or c to choose the contrast level.
Press OK.
f Press Stop/Exit.

9 Set the date and time
The machine displays the date and time, and if you set up the station ID, it will add it to each fax you send.
a Press Menu. b Press s or t to display Initial Setup. c Press Initial Setup. d Press Date&Time. e Enter the last two digits of the year on the
Touchscreen, and then press OK.

(e.g. Enter 1 2 for 2012.)
f Enter the two digits for the month on the
Touchscreen, and then press OK.
g Enter the two digits for the day on the
Touchscreen, and then press OK.
h Press 12h Clock or 24h Clock.

i Enter the time on the Touchscreen.
(12h Clock only) Press to cycle AM and PM.

j Press OK, then Stop/Exit.

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10 Set your Station ID
You should store your name and fax number to be printed on all fax pages that you send. For details, see Entering Text in Appendix C of the Basic User’s Guide.
a Press Menu. b Press s or t to display Initial Setup. c Press Initial Setup. d Press s or t to display Station ID. e Press Station ID.
f Enter your fax number (up to 20 digits) on the
Touchscreen, and then press OK.
g Enter your name (up to 20 characters) using
the Touchscreen, and then press OK.
Note
· Press to cycle between letters, numbers and special characters. (The characters available may differ depending on your country.)
· If you need to enter a character that is on the same button as the character before, press c to move the cursor to the right.
· If you entered a character incorrectly and want to change it, press to delete it and re-enter the correct character.
h Press Stop/Exit.
Note If you make a mistake and want to start again, press Stop/Exit and go back to a.

Note
(USA only)
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

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11 Fax Transmission Report
Your Brother machine is equipped with a Transmission Verification Report that can be used as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the date, time, and duration of the transmission, the number of pages transmitted, and whether or not the transmission was successful. If you want to use the Fax Transmission Report feature, see Transmission Verification Report in chapter 4 of the Basic User’s Guide.
12 Set Tone or Pulse dialing mode (Canada only)
Your machine comes set for Tone dialing service. If you have Pulse dialing service (rotary), you need to change the dialing mode.
a Press Menu. b Press s or t to display Initial Setup. c Press Initial Setup. d Press s or t to display Tone/Pulse. e Press Tone/Pulse. f Press Pulse (or Tone). g Press Stop/Exit.

13 Set the telephone line compatibility (VoIP)
If you are connecting the machine to a VoIP service (over the Internet) you need to change the compatibility setting.
Note If you are using an analog telephone line you can skip this step.
a Press Menu. b Press s or t to display Initial Setup. c Press Initial Setup. d Press s or t to display Compatibility. e Press Compatibility. f Press Basic(for VoIP). g Press Stop/Exit.
14 Automatic Daylight Savings Time
You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the spring and backward one hour in the fall.
a Press Menu. b Press General Setup. c Press s or t to display Auto Daylight. d Press Auto Daylight. e Press On (or Off). f Press Stop/Exit.

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15 Send in the Product Registration Sheet (USA only)
You can also register your product online using the On-Line Registration link from the CD-ROM or visit http://www.brother.com/registration/.
a Fill out the Product Registration Sheet.

c Make sure

(FAX) is illuminated in Blue.

d Enter the toll-free fax number: 1-877-268-9575.

e Press Black Start.

Note
You will receive a confirmation fax of your Product Registration.

b Put the sheet face down in the ADF (Automatic
Document Feeder) or face down on the
scanner glass.

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16 Choose your connection type
These installation instructions are for Windows® XP Home/XP Professional (x32/x64 Edition), Windows Vista®, Windows® 7, and Mac OS X (versions 10.4.11, 10.5.x and 10.6.x).
Note · For Windows Server® 2003/2008/2008 R2, the drivers can be found from your model’s download page at
http://solutions.brother.com/. · If your computer does not have a CD-ROM drive you can download the latest drivers, manuals and utilities
for your model from the Brother Solutions Center at http://solutions.brother.com/. Some software applications included on the CD- ROM may not be available as a download.

Windows® Macintosh USB

Wireless Network

For USB interface cable
Windows®, go to page 14
Macintosh, go to page 17

For Wireless Network
Windows® and Macintosh, go to page 19

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USB

Windows®

For USB interface users
(Windows® XP Home/XP Professional/Windows Vista®/Windows® 7)

17 Before you install

b The CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite and click Yes if you
accept the license agreements. Follow the
on-screen instructions.

Make sure that your computer is ON and you are logged on with Administrator rights.

IMPORTANT
· DO NOT connect the USB cable yet. · If there are any programs running, close
them.

Note
· The screens may differ depending on your operating system.
· The CD-ROM includes ScanSoftTM PaperPortTM12SE. This software supports Windows® XP Home (SP3 or greater), XP Professional x32 Edition (SP3 or greater), XP Professional x64 Edition (SP2 or greater), Windows Vista® (SP2 or greater) and Windows® 7. Update to the latest Windows® Service Pack before installing MFL-Pro Suite.

Note For Windows Vista® and Windows® 7, when the User Account Control screen appears, click Allow or Yes.
c Choose Local Connection (USB), and then
click Next. The installation continues.

18 Install MFL-Pro Suite
a Put the supplied installer CD-ROM into your
CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.
Note If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click start.exe.

d When this screen appears, go to the next step.

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USB
19 Connect the USB cable
a Using both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover until it locks securely into the open position.

Windows®
c Carefully guide the USB cable into the cable
channel and out the back of the machine. Connect the cable to your computer.

b Connect the USB cable to the USB port
marked with a symbol. You will find the
USB port inside the machine as shown below.

IMPORTANT
Make sure that the cable does not restrict the cover from closing, or an error may occur.
d Using both hands, grasp the plastic tabs on
both sides of the machine and gently close the scanner cover.

USB

Windows® Macintosh USB

e The installation will continue automatically.
The installation screens appear one after another.
IMPORTANT DO NOT cancel any of the screens during the installation. It may take a few seconds for all screens to appear.
Note For Windows Vista® and Windows® 7, when the Windows® Security screen appears, click the check box and click Install to complete the installation correctly.

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USB

Windows®

f When the On-Line Registration screen is
displayed, make your selection and follow the on-screen instructions.
g If you do not want to set your machine as the
Default printer, uncheck Set as Default Printer and then click Next.
Note (For MFC-J625DW only) We recommend you try the Trial Photo Print selection to see the high quality output available from your Brother machine. The Trial Photo Print screen appears only once after restarting.
20 Finish and restart
a Click Finish to restart your computer.
After restarting the computer, you must be logged on with Administrator rights.

b The following screens will appear.
· When the Check for Firmware Updates screen appears, choose the firmware update setting you want and click OK.
· When the Brother Product Research & Support Program starts up, follow the on-screen instructions. (For MFC-J625DW only)
· When the Trial Photo Print screen appears, follow the on-screen instructions to print a test photo.
Note Internet access is required for the firmware update and the Brother Product Research & Support Program.
Finish The installation is now complete.
Now go to
Proceed to Install Optional Applications on page 34.
Note XML Paper Specification Printer Driver The XML Paper Specification Printer Driver is the most suitable driver for Windows Vista® and Windows® 7 when printing from applications that use the XML Paper Specification documents. Please download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com/.

Note
· If an error message appears during the software installation, run the Installation Diagnostics located in Start/All Programs/ Brother/MFC-JXXX (where MFC-JXXX is your model name).
· Depending on your security settings, a Windows® Security or antivirus software window may appear when using the machine or its software. Please allow or permit the window to continue.

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USB

Macintosh

For USB interface users (Mac OS X 10.4.11, 10.5.x, 10.6.x)

17 Before you install

b Connect the USB cable to the USB port
marked with a symbol. You will find the
USB port inside the machine as shown below.

Make sure your machine is connected to the power and your Macintosh is ON. You must be logged on with Administrator rights.
Note For Mac OS X 10.4.0 to 10.4.10 users, upgrade to Mac OS X 10.4.11 – 10.6.x.

USB

18 Connect the USB cable

IMPORTANT
· DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.
· Connect the machine directly to your Macintosh.
a Using both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover until it locks securely into the open position.

c Carefully guide the USB cable into the cable
channel and out the back of the machine.
Connect the cable to your Macintosh.

IMPORTANT
Make sure that the cable does not restrict the cover from closing, or an error may occur.

Windows® Macintosh USB

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USB
d Using both hands, grasp the plastic tabs on
both sides of the machine and gently close the scanner cover.

Macintosh
e Choose the machine from the list, and then
click OK.

f When this screen appears, click Next.

19 Install MFL-Pro Suite
a Put the supplied installer CD-ROM into your
CD-ROM drive.
b Double-click the Start Here OSX icon to install.
c Choose Local Connection (USB), and then
click Next. Follow the on-screen instructions.

The installation of MFL-Pro Suite is now complete. Go to step 20.
20 Download and install Presto! PageManager
When Presto! PageManager is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto! PageManager.
a On the Brother Support screen, click the
Presto! PageManager icon to go to the Presto! PageManager download site, and follow the on-screen instructions.

d Please wait for the software to install. After the
installation, the Brother software will search for
the Brother device. This will take a few
moments to complete.

Finish The installation is now complete.
Note To use Image Capture for scanning on Mac OS X 10.6.x, please install the CUPS Printer Driver, which can be downloaded from your model page on the Brother Solutions Center at http://solutions.brother.com/.

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For Wireless Network Users
For wireless network interface users
17 Before you begin
First you must configure the wireless network settings of your machine to communicate with your network access point/router. After the machine is configured to communicate with your access point/router, computers on your network will have access to the machine. To use the machine from these computers, you will need to install the drivers and software. The following steps will guide you through the configuration and installation process. To achieve optimum results with normal everyday document printing, place the Brother machine as close to the network access point/router as possible with minimal obstructions. Large objects and walls between the two devices as well as interference from other electronic devices can affect the data transfer speed of your documents. Due to these factors, wireless may not be the best method of connection for all types of documents and applications. If you are printing large files, such as multi-page documents with mixed text and large graphics, you may want to consider choosing USB for the fastest throughput speed.
Note If you have previously configured the wireless settings of the machine you must reset the network (LAN) settings before you can configure the wireless settings again. On your machine, press Menu. Press s or t to display Network, and then press Network. Press s or t to display Network Reset, and then press Network Reset. Press Yes to accept. Hold down Yes for 2 seconds to confirm.
The following instructions are for infrastructure mode (connected to a computer through an access point/router). Infrastructure Mode
1
4 2
3
a Access point/router b Wireless Network machine (your machine) c Wireless capable computer connected to the access point/router d Wired computer connected to the access point/router
Please make sure the wireless network settings of the machine match the access point/router.
Note To set up your machine in Ad-hoc mode (connected to a wireless capable computer without an access point/router) you can find instructions in the Network User’s Guide on the CD-ROM. You can view the Network User’s Guide by following the instructions below. 1 Turn on your computer. Insert the CD-ROM into your CD-ROM drive. For Windows®: 2 Choose your model and the language. The CD-ROM top menu will appear. 3 Click Documentation, and then click PDF documents. The top page will appear. 4 Click Network User’s Guide. For Macintosh: 2 Double-click Documentation, and then double-click your language folder. 3 Double-click top.pdf, and then click Network User’s Guide.
19

Wireless Network

For Wireless Network Users
18 Choose your wireless install method
The following instructions will offer three methods for installing your Brother machine in a wireless network environment. Choose the method you prefer for your environment.
a Configuration using the CD-ROM installer and a USB cable (Windows® only)
· You need to temporarily use a USB cable during configuration (cable not included).

It is recommended that you use a PC wirelessly connected to your network for this method.
· If you are using Windows® XP, or currently using a computer connected to an access point/router by network cable, you need to know your wireless settings. Please write down your wireless network settings in the area below.
· Please do not contact Brother Customer Service for assistance without the wireless security information. We cannot assist you in locating your network security settings.

Item

Record the current wireless network settings

SSID (Network Name)

Network Key

The Network Key may also be described as the Password, Security Key or Encryption Key.

Note
If you do not know this information (SSID and Network Key), you cannot continue the wireless setup.

How can I find this information? 1) You should see the documentation provided with your wireless access point/router. 2) The initial network name could be the manufacturer’s name or the model name. 3) If you do not know the security information, please consult the router manufacturer, your system
administrator, or internet provider.

Now go to

page 22

20

For Wireless Network Users

b Manual configuration from the control panel (Windows® and Macintosh)
If your wireless access point/router does not support WPS (Wi-Fi Protected Setup) or AOSSTM, write
down the wireless network settings of your wireless access point/router in the area below.

Please do not contact Brother Customer Service for assistance without the wireless security information. We cannot assist you in locating your network security settings.

Item

Record the current wireless network settings

SSID (Network Name)

Network Key

The Network Key may also be described as the Password, Security Key or Encryption Key.

Note
If you do not know this information (SSID and Network Key), you cannot continue the wireless setup.

How can I find this information? 1) You should see the documentation provided with your wireless access point/router. 2) The initial SSID could be the manufacturer’s name or the model name. 3) If you do not know the security information, please consult the router manufacturer, your system
administrator, or internet provider.

Now go to

page 25

c One-push configuration using WPS or AOSSTM (Windows® and Macintosh)
If your wireless access point/router supports automatic wireless (one-push) setup (WPS or AOSSTM)

Now go to

page 26

Wireless Network

21

For Wireless Network Users

19 Configuration using the CD-ROM installer and a USB cable (Windows® only)
You need to temporarily use a USB cable during configuration (cable not included).
a Put the supplied installer CD-ROM into your
CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.
Note If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click start.exe.
b The CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite and click Yes if you accept the license agreements. Follow the on-screen instructions.

c Choose Wireless Network Connection, and
then click Next.
d When this screen appears, choose Change
the Firewall port settings to enable network connection and continue with the installation. (Recommended) and click Next.
If you are using a firewall other than the Windows® Firewall or the Windows® Firewall is off, this screen may appear.

Note
For Windows Vista® and Windows® 7, when the User Account Control screen appears, click Allow or Yes.

See the instructions provided with your firewall software for information on how to add the following network ports. For network scanning, add UDP port 54925. For network PC-Fax receiving, add UDP port
54926. If you still have trouble with your network
connection, add UDP port 137 and 161.
e Choose Use your computer or the control
panel directly. and then click Next.

22

For Wireless Network Users

f Choose Temporarily use a USB cable
(Recommended) and then click Next.

i When the following screen appears, the wizard
will search for wireless networks available to your machine. Choose the SSID that you wrote down for your network in step 18-a on page 20, and then click Next.

Note If this screen appears, read the Important Notice. Check the box after you confirm the SSID and Network Key, and then click Next.
g Temporarily connect the USB cable (not
included) directly to the computer and the machine.

Note
· If the list is blank, check that the access point has power and is broadcasting the SSID, and then see if the machine and the access point are within range for wireless communication. Then click Refresh.
· If your access point is set to not broadcast the SSID you can manually add it by clicking the Advanced button. Follow the on-screen instructions for entering the Name (SSID), and then click Next.

If the confirmation screen appears, check the box and click Next, go to h. Otherwise, go to i.
h When the following screen appears, check Yes
if you want to connect to the listed SSID. Click Next and go to k.

Wireless Network

23

For Wireless Network Users

j

Enter the Network Key you wrote down in

step 18-a on page 20 and then enter the key

again in Confirm Network Key, then click

Next.

l Disconnect the USB cable between the
computer and the machine.

Note If your network is not configured for Authentication and Encryption, the following screen will appear. To continue configuration, click OK and go to k.
k Click Next. The settings will be sent to your
machine.

m Click Next to continue to install MFL-Pro Suite.
Wireless setup is now complete. A four level indicator at the upper left of your machine’s LCD will show the wireless signal strength of your access point/router.
To install MFL-Pro Suite, continue to step 21-e on page 30.
Now go to
Page 30

Note
· The settings will remain unchanged if you click Cancel.
· If you want to manually enter the IP address settings of your machine, click Change IP Address and enter the necessary IP address settings for your network.
· If the wireless setup failure screen appears, click Retry and try starting from step i again.

24

For Wireless Network Users

19 Manual configuration from the control panel (Windows® and Macintosh)
You must have the wireless settings you wrote down for your network in step 18-b on page 21 before you proceed.
a On your machine, press Menu.
Press s or t to display Network. Press Network. Press Setup Wizard.
When Enable WLAN? is displayed, press Yes to accept. This will start the wireless setup wizard. To cancel, press No.
b The machine will search for available SSIDs. It
will take several seconds to display a list of available SSIDs. If a list of SSIDs is displayed, press s or t to choose the SSID you wrote down in step 18-b on page 21. Select the SSID you want to connect with.
If the wireless access point/router of the selected SSID supports WPS and the machine asks to use WPS, go to c. If the machine asks you to enter a Network Key, go to d. Otherwise, go to e.
Note · If a list of SSIDs is not displayed, make sure
your access point is on. Move your machine closer to the access point and try starting from a again.
· If your access point is set to not broadcast the SSID, you will have to manually add the SSID name. For details, see the Network User’s Guide.
c Press Yes to connect your machine using
WPS. (If you choose No to continue manual setting, go to d to enter a Network Key.)
When the LCD shows Start WPS, press the WPS button on your wireless access point/router, and then press Next to proceed. Go to e.

d Enter the Network Key you wrote down in
step 18-b on page 21 using the Touchscreen. The letters appear in this order: lower case and then upper case. Press to cycle between letters, numbers and special characters. (The characters available may differ depending on your country.) To move the cursor to the right, press c. (For more information, see Entering Text for Wireless Settings on page 35.)
Press OK when you have entered all the characters, then press Yes to apply your settings.
e Your machine will now try to connect to your
wireless network. It may take a few minutes.
f A connection result message appears for
60 seconds on the LCD and a wireless LAN report will automatically be printed. If the connection failed, check the error code on the printed report and refer to Troubleshooting on page 27.
Wireless setup is now complete. A four level indicator at the upper left of your machine’s LCD will show the wireless signal strength of your access point/router.
To install MFL-Pro Suite, continue to step 20.
For Windows® Users:
Now go to
Page 29
For Macintosh Users:
Now go to
Page 32

Wireless Network

25

For Wireless Network Users

19 One-push configuration using WPS or AOSSTM (Windows® and Macintosh)
a Confirm your wireless access point/router has
the WPS or AOSSTM symbol as shown below.
b Place the Brother machine within range of your
WPS or AOSSTM access point/router. The range may differ depending on your environment. Refer to the instructions provided with your access point/router.
c On your machine, press Menu.
Press s or t to display Network. Press Network. Press s or t to display WPS/AOSS. Press WPS/AOSS.
When Enable WLAN? is displayed, press Yes to accept. This will start the wireless setup wizard. To cancel, press No.
Note If your wireless access point/router supports WPS (PIN Method) and you want to configure your machine using the PIN (Personal Identification Number) Method, see Configuration using the PIN Method of Wi-Fi Protected Setup in the Network User’s Guide.
d When the LCD shows Start WPS or AOSS,
press the WPS or AOSSTM button on your wireless access point/router. See the user’s guide of your wireless access point/router for instructions.

e A connection result message appears for
60 seconds on the LCD and a wireless LAN report will automatically be printed. If the connection failed, check the error code on the printed report and refer to Troubleshooting on page 27.
Wireless setup is now complete. A four level indicator at the upper left of your machine’s LCD will show the wireless signal strength of your access point/router.
To install MFL-Pro Suite, continue to step 20.
For Windows® Users:
Now go to
Page 29
For Macintosh Users:
Now go to
Page 32

Then press OK and your machine will now automatically detect which mode (WPS or AOSSTM) your wireless access point/router uses and try to connect to your wireless network.

26

For Wireless Network Users

Troubleshooting

Please do not contact Brother Customer Service for assistance without the wireless security information. We cannot assist you in locating your network security settings.
How can I find the wireless security information (SSID and Network Key)

You should see the documentation provided with your wireless access point/router. 2) The initial SSID could be the manufacturer’s name or the model name. 3) If you do not know the security information, please consult the router manufacturer, your system
administrator, or internet provider.

The Network Key may also be described as the Password, Security Key or Encryption Key.
Wireless LAN report
If the wireless LAN report that printed shows that the connection failed, check the error code on the printed report and refer to the following instructions.

Error code TS-01
TS-02

Recommended Solutions
The wireless setting is not activated, turn the wireless setting to ON.
On your machine, press Menu. Press s or t to display Network. Press Network. Press s or t to display WLAN Enable. Press WLAN Enable. Press On. Press Stop/Exit.
The wireless access point/router cannot be detected.
1. Check the following 4 points.
– Make sure that the wireless access point/router is powered on. – Move your machine to an obstruction-free area, or closer to the wireless access
point/router. – Temporarily place your machine within about 3.3 feet (one meter) from the wireless
access point when you are configuring the wireless settings. – If your wireless access point/router is using MAC address filtering, confirm the MAC
address of the Brother machine is allowed in the filter.
2. If you manually entered the SSID and security information (SSID/authentication method/encryption method/Network Key), the information may be incorrect. Reconfirm the SSID and security information and re-enter the correct information as necessary.
See How can I find the wireless security information (SSID and Network Key) on page 27 to confirm.

Wireless Network

27

For Wireless Network Users

TS-04
TS-05 TS-06 TS-07 TS-08

The Authentication/Encryption methods used by the selected wireless access point/router are not supported by your machine.

For infrastructure mode, change the authentication and encryption methods of the wireless access point/router. Your machine supports the following authentication methods:

authentication method WPA-Personal WPA2-Personal Open Shared key

encryption method TKIP AES AES WEP
None (without encryption) WEP

If your problem is not solved, the SSID or network settings you entered may be incorrect. Reconfirm the wireless network settings.

See How can I find the wireless security information (SSID and Network Key) on page 27 to confirm.

For ad-hoc mode, change the authentication and encryption methods of your computer for the wireless setting. Your machine supports Open authentication method only, with optional WEP encryption.
The security information (SSID/Network Key) is incorrect. Reconfirm the SSID and security information (Network Key). If your router uses WEP encryption, enter the key used as the first WEP key. Your Brother machine supports the use of the first WEP key only.

See How can I find the wireless security information (SSID and Network Key) on page 27 to confirm.
The wireless security information (Authentication method/Encryption method/Network Key) is incorrect. Reconfirm the wireless security information (Authentication method/Encryption method/ Network Key) in the table of TS-04. If your router uses WEP encryption, enter the key used as the first WEP key. Your Brother machine supports the use of the first WEP key only.

See How can I find the wireless security information (SSID and Network Key) on page 27 to confirm.
The machine cannot detect a wireless access point/router that has WPS or AOSSTM enabled.

If you would like to configure your wireless settings using WPS or AOSSTM, you must operate both your machine and the wireless access point/router. Confirm your wireless access point/router supports WPS or AOSSTM and try starting again.

If you do not know how to operate your wireless access point/router using WPS or AOSSTM see the documentation provided with your wireless access point/router, ask the manufacturer of your wireless access point/router or ask your network administrator.

Two or more wireless access points that have WPS or AOSSTM enabled are detected.
– Confirm that only one wireless access point/router within range has the WPS or AOSSTM method active and try again.
– Try starting again after a few minutes in order to avoid interference from other access points.

28

Wireless Network

Windows®

Install the drivers & software
(Windows® XP Home/XP Professional/Windows Vista®/Windows® 7)

20 Before you install

b The CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite and click Yes if you
accept the license agreements. Follow the
on-screen instructions.

Make sure that your computer is ON and you are logged on with Administrator rights.

IMPORTANT If there are any programs running, close them.

Note
· The screens may differ depending on your operating system.
· The CD-ROM includes ScanSoftTM PaperPortTM12SE. This software supports Windows® XP Home (SP3 or greater), XP Professional x32 Edition (SP3 or greater), XP Professional x64 Edition (SP2 or greater), Windows Vista® (SP2 or greater) and Windows® 7. Update to the latest Windows® Service Pack before installing MFL-Pro Suite.

Note For Windows Vista® and Windows® 7, when the User Account Control screen appears, click Allow or Yes.
c Choose Wireless Network Connection, and
then click Next.

21 Install MFL-Pro Suite
a Put the supplied installer CD-ROM into your
CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.
Note If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click start.exe.

Windows® Macintosh Wireless Network

29

Wireless Network

Windows®

d When this screen appears, choose Change
the Firewall port settings to enable network
connection and continue with the
installation. (Recommended) and click Next.

f The installation of the Brother drivers will
automatically start. The installation screens appear one after another.
IMPORTANT
DO NOT cancel any of the screens during the installation. It may take a few seconds for all screens to appear.

If you are using a firewall other than the Windows® Firewall or the Windows® Firewall is off, this screen may appear.
See the instructions provided with your firewall software for information on how to add the following network ports. For network scanning, add UDP port 54925. For network PC-Fax receiving, add UDP port
54926. If you still have trouble with your network
connection, add UDP port 137 and 161.
e Choose your machine from the list, and then
click Next.

Note
For Windows Vista® and Windows® 7, when the Windows® Security screen appears, click the check box and click Install to complete the installation correctly.
g When the On-Line Registration screen is
displayed, make your selection and follow the on-screen instructions.
h If you do not want to set your machine as the
Default printer, uncheck Set as Default Printer and then click Next.

Note
If you are using WEP and the LCD displayed Connected but your machine is not found on the network, make sure you entered the WEP key correctly. The WEP key is case sensitive.

Note
(For MFC-J625DW only) We recommend you try the Trial Photo Print selection to see the high quality output available from your Brother machine. The Trial Photo Print screen appears only once after restarting.

30

Wireless Network

Windows®

22 Finish and restart
a Click Finish to restart your computer. After
restarting the computer, you must be logged on with Administrator rights.
Note · If an error message appears during the
software installation, run the Installation Diagnostics located in Start/All Programs/ Brother/MFC-JXXX (where MFC-JXXX is your model name). · Depending on your security settings, a Windows® Security or antivirus software window may appear when using the machine or its software. Please allow or permit the window to continue.
b The following screens will appear.
· When the Check for Firmware Updates screen appears, choose the firmware update setting you want and click OK.
· When the Brother Product Research & Support Program starts up, follow the on-screen instructions. (For MFC-J625DW only)
· When the Trial Photo Print screen appears, follow the on-screen instructions to print a test photo.
Note Internet access is required for the firmware update and the Brother Product Research & Support Program.

23 Install MFL-Pro Suite on additional computers (if needed)
If you want to use your machine with multiple computers on the network, install MFL-Pro Suite on each computer. Go to step 20 on page 29.
Note Network license (Windows®) This product includes a PC license for up to 2 Users. This license supports the installation of the MFL-Pro Suite including ScanSoftTM PaperPortTM12SE on up to 2 PCs on the network. If you want to use more than 2 PCs with ScanSoftTM PaperPortTM12SE installed, please purchase the Brother NL-5 pack which is a multiple PC license agreement pack for up to 5 additional users. To purchase the NL-5 pack, contact your authorized Brother dealer or contact Brother customer service.
Finish The installation is now complete.
Now go to
Proceed to Install Optional Applications on page 34.
Note XML Paper Specification Printer Driver The XML Paper Specification Printer Driver is the most suitable driver for Windows Vista® and Windows® 7 when printing from applications that use the XML Paper Specification documents. Please download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com/.

Windows® Macintosh Wireless Network

31

Wireless Network

Macintosh

Install the drivers & software (Mac OS X 10.4.11, 10.5.x, 10.6.x)

20 Before you install
Make sure your machine is connected to the power and your Macintosh is ON. You must be logged on with Administrator rights.

d The Brother software will search for the Brother
device in your wireless network. If the machine
is configured for your network, choose the
device you want to install, and then click Next.

Note
For Mac OS X 10.4.0 to 10.4.10 users, upgrade to Mac OS X 10.4.11 – 10.6.x.

21 Install MFL-Pro Suite
a Put the supplied installer CD-ROM into your
CD-ROM drive.
b Double-click the Start Here OSX icon to install.

Note
If your wireless settings fail, the Wireless Device Setup Wizard screen appears. Follow the on-screen instructions to complete the wireless configuration.
e Please wait for the software to install. After the
installation, this window will appear.
Choose your machine from the list, and then click OK.

c Choose Wireless Network Connection, and
then click Next.

32

Wireless Network

Macintosh

Note · You can find your machine’s MAC Address
(Ethernet Address) and IP Address by printing out the Network Configuration Report. See Printing the Network Configuration Report in the Network User’s Guide. · If this screen appears click OK.
Enter a name for your Macintosh in Display Name up to 15 characters long.

22 Download and install Presto! PageManager
When Presto! PageManager is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto! PageManager.
a On the Brother Support screen, click the
Presto! PageManager icon to go to the Presto! PageManager download site, and follow the on-screen instructions.

If you want to use the machine’s SCAN key to scan over the network, you must check the Register your computer with the “Scan To” function on the machine box. Click OK. Go to f. The name you enter will appear on the machine’s LCD when you press the SCAN key and choose a scan option. (For more information, see Network Scanning in the Software User’s Guide.)
f When this screen appears, click Next.
The installation of MFL-Pro Suite is now complete. Go to step 22.

23 Install MFL-Pro Suite on additional computers (if needed)
If you want to use your machine with multiple computers on the network, install MFL-Pro Suite on each computer. Go to step 20 on page 32.
Finish The installation is now complete.
Note To use Image Capture for scanning on Mac OS X 10.6.x, please install the CUPS Printer Driver, which can be downloaded from your model page on the Brother Solutions Center at http://solutions.brother.com/.

Windows® Macintosh Wireless Network

33

Install Optional Applications Windows®

1 Install optional applications
FaceFilter Studio/BookScan & Whiteboard Suite supported by Reallusion, Inc
FaceFilter Studio is an easy-to-use borderless photo printing application. The BookScan Enhancer software can correct your scanned book images automatically. The Whiteboard Enhancer software cleans up and enhances text and images from photos taken of your whiteboard.
Homepage Print 2 supported by Corpus 1
Homepage Print 2 is an application that helps you capture and edit web pages so that you can print out only the information you need.
1 See the Software User’s Guide for details.
Note · The machine must be ON and connected to the
computer.
· Some applications require Internet access. · Make sure you are logged on with
Administrator rights.
· This application is not available for Windows Server® 2003/2008 series.
a Open the top menu again by ejecting and then
reinserting the CD-ROM or by double-clicking the start.exe program from the root folder.
b The CD-ROM Top Menu will appear. Choose
your language and then click Additional Applications.

c Click the button for the application you want to
install.

d Go back to the Additional Applications
screen to install more applications.

2 Install FaceFilter Studio Help

To get instructions on how to use FaceFilter Studio, download and install FaceFilter Studio Help.

a To run FaceFilter Studio, go to
Start/All Programs/Reallusion/
FaceFilter Studio on your computer.

b Click Check for updates on the screen or click

the

button on the upper right corner of the

screen to go to the Reallusion update web

page.

c Click the Download button and choose a folder
to save the file in.
d Close FaceFilter Studio before you start the
installer for FaceFilter Studio Help. Double-click the downloaded file from the folder you specified and follow the on-screen instructions for installation.
Note To view the complete FaceFilter Studio Help, choose Start/All Programs/Reallusion/ FaceFilter Studio/FaceFilter Studio Help on your computer.

34

For Network Users
Reset the network settings to factory default
To restore all network settings of the internal Print/Scan server to factory default, please follow the steps below.
a Make sure the machine is not operating. b Press Menu. c Press s or t to display Network and press Network. d Press s or t to display Network Reset and press Network Reset. e Press Yes. f Hold down Yes for 2 seconds to confirm. g The machine will restart, and the reset is complete.
Entering Text for Wireless Settings
Up to four letters are assigned to each letter button on the Touchscreen. By pressing the correct button repeatedly, you can access the character you want. Press to cycle between letters, numbers and special characters. (The characters available may differ depending on your country.)

Inserting spaces To enter a space, press

then press the space button

or .

Making corrections If you entered a character incorrectly and want to change it, press character.

to delete it and re-enter the correct

Repeating characters If you need to enter a character that is on the same button as the character before, press c to move the cursor to the right before you press the button again.

35

Consumables

Replacement consumables
When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more information about the ink cartridges for your machine, visit http://www.brother.com/original/ or contact your local Brother re-seller.

Ink cartridge
Black LC71BK (Standard) LC75BK (High Yield)

Yellow
LC71Y (Standard) LC75Y (High Yield)

Cyan
LC71C (Standard) LC75C (High Yield)

Magenta
LC71M (Standard) LC75M (High Yield)

What is InnobellaTM? InnobellaTM is a range of genuine consumables offered by Brother. The name “InnobellaTM” derives from the words “Innovation” and “Bella” (meaning “Beautiful” in Italian) and is a representation of the “innovative” technology providing you with “beautiful” and “long lasting” print results.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries. Macintosh and Mac OS are trademarks of Apple Inc., registered in the United States and other countries. Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United States and/or other countries. FaceFilter Studio is a trademark of Reallusion, Inc. AOSS is a trademark of Buffalo Inc. WPA, WPA2 and Wi-Fi Protected Setup are either trademarks or registered trademarks of Wi-Fi Alliance in the United States and/or other countries. Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.
Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.
Compilation and Publication Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.
Copyright and License ©2011 Brother Industries, Ltd. All rights reserved. This product includes software developed by the following vendors: ©1983-1998 PACIFIC SOFTWORKS, INC. ©2008 Devicescape Software, Inc. This product includes the “KASAGO TCP/IP” software developed by ZUKEN ELMIC,Inc.
Get inspired. If you’re using Windows®, double-click the Brother CreativeCenter icon on your desktop to access our FREE web site with many ideas and resources for personal and professional use.
Mac users can access Brother CreativeCenter at this web address: http://www.brother.com/creativecenter/