British Gymnastics Viewing and Searching for Members Instructions

: July 5, 2024
: British Gymnastics

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How do I view my members - using filters/search/reports?
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How do I view my members - using filters/search/reports?

This guide will show you how to view and search for members within your clubs and use the filters and reports as a club administrator

This guide will cover:

How to log in
How to view your club members list
How to search for an individual member
View an individual member after your filtered search
How to filter your search to view specific members
o Basic Details
o Additional Details
o Memberships
o Organisations
o Roles
o Pending Approval

Log into your ` My BG account ‘ using your email address/username and password

Once you have logged in, click on the ` menu ‘ button in the top left corner

Once you have clicked on the menu tab, scroll down to the ` My Club ‘ section

Under this section there is a ` members ‘ tile, click this to view your members

To view a specific member, you can use the search bar to search by name or British Gymnastics membership number or any other identifiable information

Please note- you will need to use the complete information, e.g. complete membership number

Use the ` filters ‘ section on the left-hand side of the screen to alter and narrow down your search for specific member

Select the basic details option within the ` filters ‘ list

The first option within this drop down is filter by ` Date of Birth ‘

Select a date range within the calendar drop down

This will show any members with a date of birth in this range

Search for members within an age range by entering a minimum and maximum age in the relevant boxes

You can adjust this search by dragging the circles left or right across the line

To filter your search by **County** ‘ select either one or multiple counties and select done ‘

This will then show a list of members whose registered address falls within the county/counties selected

Within the additional details section of the filters list, select the first question, ` Which role(s) best describes your involvement in gymnastics? ‘

Once you have selected the ` Which role(s) best describes your involvement in gymnastics? ‘ You can choose one or multiple of the roles listed

Click ` done ‘ and the list of members with the relevant roles will appear

Please note- this is how your members define themselves and is not linked to any qualifications or system permissions

Filter your search results by `Discipline’

Within the additional details section of the filters list, select the second question, ` Which discipline(s) are you currently involved in? ‘

Once you have selected ` Which discipline(s) are you currently involved in? ‘

You can choose one or more of the disciplines listed

Select ` done ‘ and the list of members currently identified within the relevant discipline(s) will appear

Filter your search results by `Representation’

Within the additional details section of the filters list, select the third question ` When competing, which country do you represent? ‘

Once you have selected ` When competing, which country do you represent? ‘

You can choose one of the countries listed. Select ` done ‘ and the list of members currently registered to represent that country when competing will appear

Please note that this question is only asked for Competitive, National and Enhanced memberships

Filter your search results by `membership status’

Select the `m emberships ‘ option within the filters list

Once selected you will be able to see a list of all individuals registered to your club

To view individuals linked to your club that currently have no active membership status

Select the ` No Active Membership ‘ button

This will display a list of members linked to your club that currently have no British Gymnastics membership

Filter your search results by `membership category’

Select the ` membership ‘ option within the filters list

Then select ` British Gymnastics ‘

After selecting British Gymnastics, you can select the membership category/categories of the members you wish to view

Click ` done ‘ and you will be able to view a list of members that are currently registered with your club under the chosen membership categories

Filter your search results by `Date of Membership’

Select **dates** ‘ within the memberships section on the filters ‘ list

Select the drop-down menu and choose which method you would like to filter your results by

Start date of membership
End date of membership
Membership renewal due date

Once you have chosen which method you would like to filter with specific dates, you can then use the calendar drop down and amend the specific period you require

This will show a list of members that match these categories

You will see a list of individuals linked to your club

Click on ` Add Member ‘ to add a single new individual

A form will pop up from the righthand side of the screen

This is the same form that an individual member would see if they joined directly with BG, with the except of the club details

Complete the form as if you were the individual/parent

Once you have completed the form and clicked ` continue ‘ you will see some options to move forward.

Click ` Edit member ‘

The member’s profile will pop up and you can add the relevant membership

Click ` Go To Membership ‘

Select the relevant membership

Only the memberships that the individual is eligible for will appear here

Fill in the form, as if you were the Member

You will need to agree to British Gymnastics Member Rules on behalf of the member, however, you will have included these in your club’s sign-up process

Complete the remaining questions, where necessary

Click ` Checkout ‘ to proceed to payment

Clicking the checkout button will bring you to the checkout page

Here you will see the discounted fee of the final cost

You will also see the relevant home nation membership free of charge

Click either **Pay via bank** ‘ or Pay with card ‘, depending on which payment method you prefer