CLAYDON BROTHERS CUASMT311 Student Assessment Book Instructions

Student Assessment Book
CUASMT311 Work effectively backstage during
performances (Release 1)

Claydon Brothers

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Introduction

This unit describes skills and knowledge required to provide support backstage during performances in the entertainment and events industries. It involves preparing backstage materials, participating in dress rehearsals, and completing post-performance procedures.
It applies to individuals who work in a stage management role. At this level, individuals are required to use some discretion and judgement and operate under broad supervision within an established framework of plans and procedures.
No licensing, legislative or certification requirements apply to this unit at the time of publication.

Pre-requisite Unit

Nil.

Learning Outcomes

1. Prepare backstage materials
2. Participate in technical and dress rehearsals
3. Assist backstage during performances
4. Complete post-performance procedures

Assessments Overview

This Assessment Booklet includes all your tasks for the assessment in this unit of competency and you must complete all assessment tasks.

to show that you understand the knowledge required for this unit.
Assessment Task 2: Practical Projects Parts A-D| You will demonstrate your performance in the skills listed in the five Assessor Checklist by completing the tasks presented.

Assessment Cover Sheet

Student Name| | USI|
---|---|---|---
Unit of Competency| CUASMT311 – Work effectively backstage during performances (R1)
Assessors Name|
Assessment Task 1| Written Assignment
Submission Date|
Answer the following questions prior to commencing the Assessment Task| Yes| No
Are you ready to be assessed? I understand the assessment instructions and requirements and consent to being assessed.
(i.e. you have completed all training and feel confident to undertake the assessment. You know the purpose of the assessment and what resources I can use).| |
Do you understand your rights in the assessment process?| |
Do you understand the appeal system if you are not happy with your outcomes?| |
Do you have any special needs or support to be considered during assessment?
(If yes, advise your Assessor of what support you will need).| |
Do you understand that you can apply for Recognition of Prior Learning (RPL) instead of completing the assessment?
(i.e. the reason would be that you already have attained this unit or have the knowledge and skills to be assessed immediately without training).| |
Do you know what evidence you must submit for this assessment?| |
Do you understand the assessment process as explained by your Assessor?| |
Student’s declaration
·  I declare that the evidence I have supplied is my own work.
· None of this work has been completed by any other person.
· I have not cheated or plagiarised the work or colluded with any other student/s.
· I have correctly referenced all resources, reference texts throughout this assessment task.
· I understand that if am in breach of this policy that disciplinary action may be taken against me.
Student’s Signature| | Date|

Assessment Task 1: Record of Outcome

Assessment Task #| Name of Assessment Task| Satisfactory| Not Yet Satisfactory
---|---|---|---
Assessment Task 1| Written Assignment| ☐| ☐
Assessor Statement| I certify that the student being assessed has the skills, knowledge and abilities as described in the unit of competency and associated assessment requirements. The quality, quantity, currency, and relevance of the assessment evidence enabled me to make a judgement of competency for this student. I have uploaded this student’s evidence for the RTO to certify and forwarded results to the Administration for entry into RTO Student Management System on the Record of Outcome Form at the end of the Student Assessment Book.
Feedback to Student|
I acknowledge the feedback provided by my Assessor. Provide any comments below that you wish your Assessor to know.
Student’s signature| | Date|
Assessor’s name Please print|
Assessor’s Signature| | Date|

Assessment Task 1: Written Assessment

Overview of Task
You are to answer all the questions in this task.
What resources do I need to complete this task?

• Access to learning materials
• Access to a computer and the Internet
• Access to word processing software
• Access to the Resources Folder for documents from the Internet and Templates

Instructions to Students:

• This is an open book test which means you can use your learning materials as a reference.
• You need to answer all questions
• You must answer the questions by writing in the space provided or by word processing your answers. It is recommended that all evidence is word processed wherever possible.
• Note: If you hand write your answers and the Assessor cannot read your handwriting the evidence will be returned to you to word process.
• Your Assessor will advise you if you can email your evidence or if you have to print it out and submit hard copies.
• Submit your evidence on time.
• Your evidence must be authentic (original, references, not plagiarised).

You will be required to have a good understanding of the following areas:
The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:

• purpose and types of documentation used backstage during rehearsals and performance
• backstage etiquette and protocols for dealing with others including talent in a production context
• industry standard technology used backstage for productions
• roles and responsibilities of personnel involved in the following areas:
  o audio
  o costume
  o lighting
  o production management
  o stage management
  o staging
  o vision systems.

Grading
You must get all questions 100% correct and any supporting documentation requested is submitted to gain a satisfactory in this task.
Location
The assessment will take place in the classroom, a Computing Lab or as otherwise instructed by the Assessor.

Evidence Submitted to Assessor – Tick if submitted ( ? )
Attach this checklist to your Assessment Cover Sheet and evidence| Submitted
---|---
1| Answers to Questions 1-5 in this task| ☐
2| Assessment Cover Sheet and Evidence List| ☐

Assessment Cover Sheet

Student Name| | USI|
---|---|---|---
Unit of Competency| CUASMT311 – Work effectively backstage during performances (R1)
Assessors Name|
Assessment Task 1| Practical Project 1
Submission Date|
Answer the following questions prior to commencing the Assessment Task| Yes| No
Are you ready to be assessed? I understand the assessment instructions and requirements and consent to being assessed.
(i.e. you have completed all training and feel confident to undertake the assessment. You know the purpose of the assessment and what resources I can use).| |
Do you understand your rights in the assessment process?| |
Do you understand the appeal system if you are not happy with your outcomes?| |
Do you have any special needs or support to be considered during assessment?
(If yes, advise your Assessor of what support you will need).| |
Do you understand that you can apply for Recognition of Prior Learning (RPL) instead of completing the assessment?
(i.e. the reason would be that you already have attained this unit or have the knowledge and skills to be assessed immediately without training).| |
Do you know what evidence you must submit for this assessment?| |
Do you understand the assessment process as explained by your Assessor?| |
Student’s declaration
·  I declare that the evidence I have supplied is my own work.
·  None of this work has been completed by any other person.
· I have not cheated or plagiarised the work or colluded with any other student/s.
· I have correctly referenced all resources, reference texts throughout this assessment task.
· I understand that if am in breach of this policy that disciplinary action may be taken against me.
Student’s Signature| | Date|

Assessment Task 2: Record of Outcome

Assessment Task #| Name of Assessment Task| Satisfactory| Not Yet Satisfactory
---|---|---|---
Assessment Task 2| Practical Project| ☐| ☐
Assessor Statement| I certify that the student being assessed has the skills, knowledge and abilities as described in the unit of competency and associated assessment requirements. The quality, quantity, currency, and relevance of the assessment evidence enabled me to make a judgement of competency for this student. I have uploaded this student’s evidence for the RTO to certify and forwarded results to the Administration for entry into RTO Student Management System on the Record of Outcome Form at the end of the Student Assessment Book.
Feedback to Student|
I acknowledge the feedback provided by my Assessor. Provide any comments below that you wish your Assessor to know.
Student’s signature| | Date|
Assessor’s name Please print|
Assessor’s Signature| | Date|

Assessment Task 2: Practical Project 1
Overview of Task
You are to provide support backstage for at least two different productions. Your Assessor will observe you during the two productions. They will use the Assessor Checklist as the observation tool.

What resources do I need to complete this task?

• Access to the Resources Folder for documents from the Internet and Templates
• Template 1 – Planning
• Template 2 – Running Sheet
• Light plot
•  Instrument Schedule
• Channel Hook-up
• Dimmer Hook-up
• Magic Sheet
• Cheat Sheet
• Cue Sheets for lighting, sound, video, fly, trap, smoke
• Track sheets
• Cue synopsis
• Other supporting design documents such as lists of colours, diagrams of scenic arrangements, production schedules, daily to-do lists, and weekly production and rehearsal schedules
• Script/Prompt Book- https://www.theatrecrafts.com/pages/home/topics/stagemanagement/the-prompt-book/
• Other documents relating to visual designs (scenery, costumes, projections, hair and makeup, etc.) which may have a bearing on lighting design decisions, or may have been driven by lighting factors
• Documents relating to equipment specifications
• Two real live productions with equipment, actors, crew and backstage operators as appropriate to the productions.
• Appropriate software for live productions
• Access to a PC, Internet, Word Processing software and printer.

Instructions to Students:

• You must demonstrate your understanding of the issues and procedures related to this task
• You must demonstrate your practical skills to be able to provide support backstage for at least two different productions as an Assistant Stage Manager.
• Your work for this project will also be observed over the semester by your Assessor.
• It is your responsibility to ensure your Assessor has been made aware of the production schedules and your role in these productions. You need to arrange times for your Assessor to observe you.
• Your Assessor will advise you if you can email your evidence or if you have to print it out and submit hard copies.
• Submit your evidence on time.
• Your evidence must be authentic (original, references, not plagiarised).

You will be required to have a good understanding of the following areas:

1. In the course of the above, the candidate must:
   a. meet work deadlines
   b. work collaboratively and observe protocols in dealings with others involved in
   productions
   c. use applicable stage and production terminology when communicating with
   production team

2. Prepare backstage materials

3. Participate in technical and dress rehearsals

4. Assist backstage during performances

5. Complete post-performance procedures

Grading
All supporting documentation requested must be submitted; and demonstrations to the Assessor must meet the criteria specified and to industry standards to gain a satisfactory in this task.
Location
The assessment will take place in the classroom, a Computing Lab, in the field, in a workshop or as otherwise instructed by the Assessor.
Client Brief/Scenario
You have been appointed as an Assistant Stage Manager and your role is to assist the Stage Manager in all their functions during the next two live productions. You will be stationed just offstage to facilitate communication between the stage manager, crew and actors, as well as ensuring safety.
You will help with complex set changes, quick changes offstage, or preparing the stage for performance and participate in the rehearsals. If you succeed in this role the Stage Manager has indicated that the next production you will be the Stage Manager. It is vital therefore that you complete all tasks assigned by the Stage Manager in preparation for your new role.
The Stage Manager’s role is especially important to the director in rehearsals. Here the director and the stage manager work side by side, with the stage manager recording the director’s decisions about blocking and notes for the actors, keeping track of logistical and scheduling details and communicating what goes on in rehearsals to the rest of the team. This enables the director to concentrate his or her full attention on directing.

Stage managers have several key responsibilities and tasks to perform in each phase of a production, including:

• scheduling and running rehearsals
• communicating the director’s wishes to designers and crafts people
• coordinating the work of the stage crew
• calling cues and possibly actors’ entrances during performance
• overseeing the entire show each time it is performed

Assessor’s Observation Checklist #2 – Part A – Theatre Etiquette

Student’s Name|
---|---
Name of Assessor|
Unit of Competency| CUASMT311 – Work effectively backstage during performances (R1)
Procedure| Observation in the theatre during live productions of theatre etiquette and working collaboratively with others by ASM and backstage crew
Instructions for students
You will be observed by the Assessor during both live productions to ensure you are competent in working collaboratively with others and maintaining theatre protocols and etiquette.
Instructions for the Assessor
Review the criteria below and assess whether the Candidate met the criteria that was appropriate to your two live productions from the demonstration they completed. If they did tick Yes. If not, tick No and make a comment in the feedback section as to why it doesn’t so they can resubmit the required work.
Criteria| Task #| Did the student meet the requirements below?| Live Production 1| Live production 2| Comments
EL2.3; FDN-SM1; FDN-TW1; KE2;PE1,2| 1| Arrive early to all rehearsals, production meetings, work calls, and performances.| | |
EL2.3; FDN-SM1; FDN-TW1; KE2| 2| Come to each rehearsal and work call prepared and focused on the task at hand.| | |
EL2.3; FDN-SM1; FDN-TW1; KE2;PE2| 3| Be courteous. Say “Please” before requests and “thank you” after.| | |
EL2.3; FDN-SM1; FDN-TW1; KE2;PE2| 4| All personnel should acknowledge the stage managers calls with a polite “thank you.”| | |
EL2.3; FDN-SM1; FDN-TW1; KE2;PE1| 5| Conscientiously meet all production deadlines.| | |
EL2.3; FDN-SM1; FDN-TW1; KE2;PE2| 6| When arriving at the theatre for performances crew members should sign themselves in ON TIME. Never ask others to sign in for you.| | |
Student’s Name|
---|---
Name of Assessor|
Unit of Competency| CUASMT311 – Work effectively backstage during performances (R1)
Procedure| Observation in the theatre during live productions of theatre etiquette and working collaboratively with others by ASM and backstage crew
| | socks or slippers, and then only when on stage.| | |
EL2.3; FDN-SM1;
FDN-TW1;| 33| At all other times please wear shoes (even to walk to backstage).| | |
KE2| |
EL2.3; FDN-SM1; FDN-TW1; KE2| 34| Unless you are about to make an entrance, please don’t hang around in the wings or backstage. You may be seen by the audience, and you will be in| | |
| | the way of other actors trying to make
| | an entrance, and in the way of the tech
| | crew.
EL2.3; FDN-SM1; FDN-TW1; KE2| 35| If there is a blackout at the end of your act while you are still on stage, hold your pose until lights are completely out and/or until the curtain is completely| | |
| | closed. Only then should you move safely
| | off stage.
EL2.3; FDN-SM1; FDN-TW1; KE2| 36| There are Strike Check Lists posted in each dressing room. Before you leave please be sure that the dressing rooms and backstage area clean.| | |
Feedback to Student
Assessor’s Signature:|
Date:|

Assessor’s Observation Checklist #3- Part B Taking part in technical and dress rehearsals.

Student’s Name|
---|---
Name of Assessor|
Unit of Competency| CUASMT311 – Work effectively backstage during performances (R1)
Procedure| Observation in the theatre
Instructions for students
Take part in the technical and dress rehearsals using documentation provided. Update the documentation as required.
Instructions for the Assessor
You are to record on this sheet whether the Candidate met the criteria below from the demonstration they completed. If they did tick Yes. If not, tick No and make a comment in the feedback section as to why it doesn’t so they can resubmit the required work.
Criteria| Task #| Did the student meet the requirements below?| Live Production 1| Live production 2| Comments
EL2.1
PE3| 1| Take part in the technical and dress rehearsals using the documentation such as the prompt book, the running sheet and action on cue’s sheets.| | |
EL2.2 FDN-L-1 PE2,3| 2| Follow instructions and participate in notes sessions. Take notes on changes and adjustments made during rehearsals and update the running sheet. Ensure you have made any changes and these are easily identifiable to the crew and your assessor.| | |
EL2.3 FDN-R-1 PE3| 3| Observe theatre etiquette and protocols as per the guidelines provided by your Theatre for crew members and back stage members.| | |
EL2.3
FDN-TW- 1
PE2| 4| Work cooperatively with required personnel during rehearsals and in dealings with others involved in productions.| | |

Part C: Assist backstage during performances

1. You will be required to set up the backstage area for performance.

2. Complete pre-show checks
   a. Two hours prior to curtain for the crew – all crew members called and all equipment checked to ensure it is in working order; dimmer check conducted, cue lights and run lights turned on, ghost light struck; speaker and microphone check conducted; playback source checked; dressing room monitors on and headset system in working order; sweep, mop and clean the stage; run of all moving elements, hydraulic lifts and flies. Pre-set all elements for the beginning of show; all props are pre-set for the beginning of the show. All food items prepared; All laundry is clean (i.e. ironed and steamed). Wigs are set. All quick changes are pre-set backstage. All costume pieces ready for performance prior to the arrival of the acting company.
   b. One Hour Prior to Curtain: Actors are called; vocal warm-ups are a must for musicals. During this time actors should also do a personal prop checks. Remember that the house will typically open 30 minutes prior to the show, at which point the stage will not be available.
   c. Thirty Minutes Prior to Curtain: House Opens – The stage manager will communicate to the house manager that the stage is ready. The house manager will then open the lobby doors and usher in the audience.

3. Assist in rectifying technical faults where they fall within your ability and job role. Any problems that are beyond your scope, make a note of these and pass on to your supervisor or relevant person.

4. Complete all the tasks on your running sheet on cue.

5. Observe backstage etiquette ensuring that the back stage is quiet, and any WHS hazards addressed prior to the performances.

6. Contribute to maintaining backstage area, paying particular attention to exits and hazards not addressed previously.

Part D: Complete post-performance procedures

1. Make a record of all repairs, faults or technical issued that you noted during the performance.
   Take this record to your supervisor prior to next live performance. Use Template 3 for this.

2. Shut down all technical equipment you are responsible for in line with the production documented procedures.

3. Complete all documentation for the production and submit to your Assessor.

4. Clean stage and backstage area and ensure there are no WHS issues or hazards before leaving your work area.

5. Write a reflection based on your first night’s live performance for two productions.
   a. What worked well
   b. What can you do better next time?
   c. How did you feel during the performance?

Evidence to submit

Record of Assessment Outcomes
This section records all the evidence used to form the final assessment decision. Please document all types of evidence used in this assessment.

Student Name|
---|---
Unit of Competency| CUASMT311 – Work effectively backstage during performances (R1)
Assessment Requirements| Task Outcomes
Satisfactory (S)| Not Satisfactory (NS)| Resubmit
Assessment Task 1: Written Assignment| ☐| ☐| ☐
Assessment Task 2: Practical Project- Parts A-D| ☐| ☐| ☐
Overall Assessment Outcome
☐    Competent| ☐      Not Yet Competent| ☐      Resubmit
If a resubmission is required what additional evidence or corrections are required?
Assessor Name:|
Assessors Signature:| | Date|

Appendix 1 – Student Survey

At the end of each unit, we would like to collect feedback, so we can identify areas for improvement in our materials. Circle or highlight the response you wish to use. We would appreciate your assistance by providing your constructive feedback.
Please complete the survey and return it to Claydon Brothers Pty Ltd by email: sales@claydonbrothers.com.au.
Thank you for your time.

Qualification code and name|
---|---
Unit code and name| CUASMT311 – Work effectively backstage during performances (R1)
Date:|
Please read the statements below and circle the most appropriate response:| Strongly Disagree| Disagree| Neutral| Agree| Strongly Agree
1. The amount of time for the assessment was appropriate.| 1| 2| 3| 4| 5
2. The training and assessment materials for this unit were suitable to my learning style and easy to use.| 1| 2| 3| 4| 5
3. The content was interesting and engaging.| 1| 2| 3| 4| 5
4. The topics were presented in a logical sequence.| 1| 2| 3| 4| 5
5. The assessment tasks were clear; and it was easy for me to understand what was required of me.| 1| 2| 3| 4| 5
6. What did you find most interesting or useful about this unit?
7. What, if anything, did you find the least useful about the unit?
8. Please make any constructive suggestions that would improve these materials for future students?

Thank you for providing your valuable feedback.
© Claydon Brothers Version 1.0

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