dormakaba MATRIX Professional Time Instructions
- September 5, 2024
- dormakaba
Table of Contents
MATRIX Professional Time
Product Information
Specifications
-
System Size: Value ranges up to 9999 possible for all essential
system tables -
Number of Badges: Unlimited (depending on the license
level) -
Departments/Cost Centers: Assignment of master records to
departments and cost centers
Product Usage Instructions
Time Booking and Management
The MATRIX Professional Time software is a state-of-the-art
platform for registering and allocating all time bookings made by
company employees. Time bookings can be registered via time
terminals, MATRIX web booking function, or mobile devices.
Duty Rosters and Time Programs
Duty rosters along with daily time programs and break schedules
provide clear descriptions of employees’ working time regulations.
All allocation-relevant values are time-delimited, allowing changes
to be entered for the future or the past. The system is fully
compatible with retroactive accounting.
Data Management and Evaluation
Modifications to time parameters, missing time bookings,
absences, or authorizations can be efficiently managed via a
correction screen. Manual time allocations can be initiated at any
time. Time data evaluations can be shown in detail or selected in
lists.
Additional Function Modules
The application is designed as a modular system, allowing for
the development of additional function modules such as access
control, escape route security systems, and more at any time. The
system is continuously developed to ensure future-proof and
up-to-date functionality.
FAQ
How do I back up my data?
Automated data backup and restore functions can be accessed via
the MATRIX user interface with just a touch of a button. Ensure
regular backups to prevent data loss.
MATRIX Professional Time
Advantages at a glance
Efficient organisation · Individually adapt to company
structure · Freely scalable system with
additional function modules
Simple use and application · Browser-based installation · Uniform operating
concepts · Multilingual user interface
Track processes at any time: · System records all time data, time
bookings both via time terminals and at workstations · Evaluations can be
shown in detail · System is fully compatible with retroactive accounting
MATRIX time management is a state-ofthe-art software platform for registering
and allocating all time bookings made by company employees.
MATRIX is fully browser based, meaning installation and maintenance couldn’t
be easier. Once installed, the system can be accessed by any computer with a
browser on the network. Editing dialogues and data are multilingual. All
functions are managed via an ergonomic user interface in line with a standard
operating concept.
Time bookings can be registered via time terminals or a MATRIX web booking
function as well as with mobile devices. MATRIX also permits a mix here.
Duty rosters together with daily time programmes and break schedules offer a
clear description of the employees’ working time regulations. All
allocationrelevant values are time-delimited. Changes can be entered at any
time for the future and also for the past. The system is fully compatible with
retroactive accounting.
Modifications to the time parameters for an individual employee, missing time
bookings and absences or authorisations
can all be entered efficiently and quickly in MATRIX via a correction screen.
Modifications are allocated automatically in the background. Manual time
allocations can be initiated at any time. Time data evaluations can be shown
in detail or selected in lists. The application is designed as a modular
system.
This means it is possible to develop it to include additional function
modules, such as access control, escape route security systems and so on, at
any time. We continuously develop the system to ensure you are always future-
proof and up-to-date.
Factsheet
1
System
System size Value ranges up to 9999 possible for all essential system tables
(limitations caused by peripherals must be taken into consideration)
Number of badges Unlimited (depending on the licence level)
Management of people staff data set · Staff number: up to 255 characters,
numeric/alphanumeric · Key personal data recorded clearly in a
single screen · Management of all allocation-related
personal data · Quick change between the various time
data views · Various holiday accounts
Departments/cost centres Assignment of master records to departments and cost
centres, for the grouping of persons by department name/ cost centre name and
number
Time
Booking authorisation Individual definition of who is permitted to make which
types of booking at which time terminals
Duty rosters Assignment of a daily time programme to every day of the week
Daily time programmes Definition of all allocation-related parameters for a
given day: Skeleton time, core time, up to three fixed breaks and a break
schedule, max. working time, daily target time, close of business regulation
Break schedules Any interim breaks; definition of break times depending on the
chargeable working time
Allocation rules Free definition of transfer rules between time accounts
Completions Free definition of completions by specifying a key date and the
repetition rule
Time calendar · The basis for allocating employees’ time · Can be defined
differently for each
employee
Day types and special days · Definition of specific special days in the
case of deviations from the normal calendar
· Holiday templates featuring the standard holidays for Germany and the
surrounding European countries
Absences Free definition of absences including definition of the allocation
rules; option available to combine these into absence groups to establish the
total number of different absences
Workflow · Workflow for both time and access
control
· As many approval steps per workflow as required can be defined
· Can be adjusted to suit a company’s organisational structure by means of
approval groups
· Stand-in regulation with definition of operational conditions
· Information regarding the applicants available at all times via the current
approval status
· Automatic e-mail notification for applicants and approvers
Shift management · Shift model for two, three and multi-shift
operation up to full-account shift operation
· Straightforward shift allocation for each person via shift profiles and
shift groups
· Grouping shift plans into shift profiles as a shift group to control shift
changes
· Automatic shift change via the shift window depending on the booking
· Automatic return to the planned shift after close of business
· Shift overviews organised by day on an annual and weekly basis
· Corrections made directly in the shift overviews
· Straightforward definition of special shifts
Corrections · Input of modifications to allocation-
related data
· Addition of manual bookings, absences and authorisations
Listen · Predefined lists to display time data
· Separate definition of lists for staff data
· Data issued in PDF format
Administration
User groups/management · As many users with activity protocols as
you like
· Access to all modules and functions can be defined as full or read access;
menu adapts dynamically to the rights
Data backup Automated data back-up and restore functions via the MATRIX user
interface at the touch of a button
Staff data Import or export via CSV files
Data retention time limits Individual definition of data retention time limits
Assistants Dialogue-based support for rapid definition of peripheral
components
Service information As a text file, optimised to be forwarded on to the
manufacturer’s support team for system support
Log files · Option to access the protocols created
in the components
· Retrieval of older entries via the history function
· Size of log files and log level freely configurable
Device management Set-up of all time terminals via the MATRIX dialogue
interface and 96/97xx.
2
Management of people Management of people is the central dialogue in the T&A
for administration of all time-related data for an employee. The process of
switching between different views takes no time at all. Time administrators
have an overview of employee data at all times. Modifications can be seen
immediately after successful allocation in the background.
Daily time programmes Daily time programmes define the working time
regulations for a given day and are summarised into weekly programmes in the
duty rosters. They can be changed at any time and subjected to a time limit
compared to previous versions. Daily time programmes can be used in various
working time models.
Workflow definition The MATRIX workflow offers improved operating sequences by
including both employees and supervisors in the approval process. Stand-in
regulations and overview lists ensure that operations always run smoothly.
Shift overview MATRIX supports users through lists and dialogues designed with
solving problems in mind, even for demanding tasks such as the management of
shift plans.
3
The MATRIX system family is available in various licence packages complete with the appropriate functions and extra options depending on the area of application.
Overview of MATRIX Professional licences
MATRIX Professional Time · List configurator 1 · Multi-tenant capability 1 ·
Workflow · Shift management · Presence display · Cost centre recording ·
Import/export programming interface 1 · General interface (import/export GUI)
1 · Predefined payroll interfaces (Loga
2001, PAISY P1/P3 CSV, SAP, DATEV payroll and other interfaces) can be
configured · MATRIX Professional Connect for SAPHR-PDC, and CSV interfaces 2
The licence model of MATRIX Professional Time is based on the number of
employees on the system, with the entrylevel solution starting at 25 employees
· MATRIX Professional allows for a
combination of T&A and access control. The license levels are evaluated
separately in terms of time and access. This allows the licenses to match the
operational requirements as closely as possible.
Functions that can be integrated with MATRIX Professional Time Access control
with Professional Access: · Access functions according to
DIN EN 60839-11-1 (VDE 0830) · Connection of evolo stand-alone Offline
(whitelist), Access on Card and Wireless components · Lift control ·
Interlocks · Barriers, turnstiles, long-range antennas The following options
are available: · Visitor management with access via QR code · Alarm management
with site plan and cameras · Access workflow · Contractor employee management
· Security guard patrol · Room management · Escape route control ·
Enabling/disabling of the IDS · Simple booking entry · Miscellaneous
interfaces (e.g. REST)
Escape route control with dormakaba TMS system coupling to building
management system: · BIS by Bosch · WinGuard by Advancis
Technical specifications The MATRIX software can be installed on any up-to-
date Windows computer. The scope of delivery includes the H2 databases and SQL
Server Express. An SQL server or Oracle is purchased and installed by the
customer. Further details can be found in the system requirements.
Subject to change without notice. © 2023 dormakaba. Last updated: 12/2023
1 Collective licence, i.e. the licence only has to be purchased once for MATRIX Professional. 2 Request required.
Any questions? We would be happy to answer any questions you may have.
dormakaba International Holding AG | info@dormakaba.com | www.dormakaba.com
4