Ambir DS490 Duplex Document Scanner User Guide

Ambir DS490 Duplex Document Scanner

Welcome

Thank you for your purchase of an Ambir Technology scanner. AmbirScan is designed as a convenient way to scan documents and manage your scanned files, including scanning business cards to Outlook and uploading and saving scans to cloud storage services. This User Guide is an easy-to-use reference for all the features and functionality of the American software.

Installation

Installing Your Scanner

IMPORTANT: Users must have full administrative rights to install the drivers and software. If you are unsure of your user and/or installation privileges, please contact your local IT support. Ambir Technology Support cannot change or edit your permission levels.

Before you can scan, you must install the appropriate driver. Please visit our Drivers page for easy installation.

Installing AmbirScan

• Our AmbirScan software is an easy-to-use application for users who are not using third-party software to integrate with their scanner.
• Before installing the software, be sure that your scanner driver is installed. To install your driver, please visit the Drivers page on www.ambir.com.

To install AmbirScan, follow the below steps:

1. Install AmbirScan software and follow the on-screen installation prompts.
2. Upon final installation, the American icon will be installed on your desktop.
3. Double-click the AmbirScan icon to open the software.

Before Scanning

The following models require calibration prior to scanning:

• PS667
• DS687
• PS600
• DS490

Calibration

All -AS model scanners require initial calibration. The -IX series scanners are factory calibrated, so initial calibration is not required. For information on calibrating your scanner, please visit our FAQ page.

Cleaning

If you notice a deterioration in scanning quality over time, you may need to clean your scanner in addition to calibration. For instructions on how to clean your scanner, please visit our FAQ page.

AmbirScan Overview

AmbirScan contains several adjustable settings which can be tailored to best suit your requirements. The sections below explain each setting and their locations and functions within the program.

Scan Interface

1. Scan: This button allows for manual scanning if Auto Scan is turned off. Note: The side Menu bar will display the current selection in orange.
2. Auto Scan: Default setting. When Auto-Scan is on, any card or document inserted into the scanner will automatically begin scanning. Note the button will appear gray with the II symbol. For more information on Auto Scan, see the Auto Scan and Continuous Behaviors section.
3. File Name: This is where you enter the name you want for the item you’re scanning. The default file name is Scan. To change, simply delete the name and type your desired file name.
4. Scan Profile: There are 4 default scanning profiles. The default active profile is Color. The function buttons to the right of the profile name tell you which function key they are associated with. See below:
5. Color = F1 (scans all cards/documents in 300 DPI color, duplex.)
6. Grayscale = F2 (scans all cards/documents in 300 DPI grayscale, duplex.)
7. B &W = F3 (scans all cards/documents in 300 DPI black and white, duplex.)
8. Business Cards = F4 (scans all cards/documents in 300 DPI color, simplex.)
9. Expand to Preview: After your scan is completed and saved, you may expand the preview window to view your image.

Auto Scan and Continuous Scan Behaviors

The table below illustrates how AmbirScan software will behave with certain features enabled or disabled.

Multi-page scanning is available. Add pages to scan until complete.

·         File automatically saves to the designated save path chosen in Settings.

·         File Created message displays above the Show Preview button. The scan is automatically saved.

·         Prompt to add Tag to a file for sPDF, Word, and Excel files4. You may enter a Tag or cancel to bypass.

·         Preview/Switch Mode window does not have a thumbnail view and you will only see the first page scanned in your document in the window.

·         No editing options available in

Preview window.

| ·         Scanning multi-pages.

·         No manipulation of images needed.

·         Automatically save scans when completed.

·         Using Tags to organize scans.

Continuous Scan| Y
 |  |  |
Auto Scan| Y| ·         Automatically scans documents when inserted. Multi-page scanning is available. Add pages to scan until complete.

·         File must be manually saved using the Preview or Switch View window to complete.

·         Use Save to save to the pre-selected save path in Settings or Save As to save to a different location.

| ·         Multi-page scanning.

·         Need to edit documents contrast/color/rotation.

·         Manually save to another file location.

·         Using Tags to organize scans.

Continuous Scan| N
Feature Name| Feature Enabled (Y/N)| Behavior| Best Use
---|---|---|---
Auto Scan| N| ·         Multi-page scanning available. Add pages to scan until complete.

·         Prompt to continue scanning or finish after scanning (approximately 8-10 seconds after the last scanned page).

·         If Finish is selected, the file is automatically saved to the save path in Settings.

·         Thumbnail view not available in Show Preview/Switch Mode.

·         Prompt to add Tag to a file. You may enter a Tag or cancel to bypass.

| ·         Multi-page scanning available.

·         Manually save to another file location.

·         Using Tags to organize scans.

Continuous Scan| Y
 |  |  |
Auto Scan| N| ·         Multi-page scanning available. Add pages to scan until complete.

·         Must view the document in the Show Preview or Switch View window to complete the scan.

·         File must be manually saved using the Preview or Switch View window to complete.

·         Prompt to add Tag to a file. You may enter a Tag or cancel to bypass.

·         Thumbnails of scanned images available in Preview/Switch Mode windows and can be edited.

| ·         Manually scan and save documents.

·         Manually save to another file location.

·         Using Tags to organize scans.

Continuous Scan| N
 |  | ·         Prompt to add Tag to a file. You may enter a Tag or cancel to bypass.|

Show Preview

• The Show Preview window can be expanded to view a document scanned. Clicking this option will expand a window that displays your scanned image.
• Only sPDF, JPEG, and TIFF files can be previewed. The scanned image may display very small in the window. Use the Zoom In feature to enlarge the image in the window or use Switch View to open a new window and adjust sizing.

Switch View

Located to the right of the Show Preview button, this will open a new window to display your scanned document for review, editing, and other functionalities.

Preview Window Menu Options

Below is a screenshot with descriptions of the various functionalities in the Preview and/or Switch Mode view.

Note: These options are only available when the Continuous Scan setting is off.

Scan Profiles

AmbirScan software comes with 4 default scanning profiles identified as the most commonly used. While they are default settings, they can be edited, renamed, and/or removed based on personal preference.

Hotkeys are shortcuts to access the profiles. AmbirScan has 4 default profile hotkey settings:

• F1 – Color
• F2 – Grayscale
• F3 – Black and White
• F4 – Business Card

Adding or Deleting Profiles

Users can add and delete profiles based on their preferences. To do this, navigate to the Settings tab. To delete a profile, select it in the Scan Profile drop-down. Then click the “-“ button under the Scan Profile drop-down. A window will appear confirming your choice.

To add a profile, click the “+” key under the Scan Profile drop-down. Type the name of the profile in the pop-up window and click OK. The new profile will be created with the settings shown on the screen. To update the settings, see the Editing Profiles section below. Click Save when completed.

Editing Profiles

Profiles can be edited to user preferences. To edit, simply make your desired changes with the correct profile selected and click Save when finished.

AmbirScan Business Card

Users who have not purchased an Ambir scanner with AmbirScan Business Card will be able to access 10 free trial scans with the business card scanning functionality. Otherwise, only users who purchased AmbirScan Business Card will be able to utilize the software’s Business Card Profile. This profile allows users to scan business cards and extract pertinent data from the card using Optical Character Recognition (OCR). The data on the card is read and can be exported to Outlook to create a contact or exported to a CSV file for easy reference.

Scan to Outlook

Scanning contacts into Outlook is simple and quick. Follow the steps below to complete:

1. Select Business Card Profile F4 in AmbirScan.
2. Insert the card into the scanner. The scanner will pull the card through automatically (Auto Scan must be turned on.)
3. After a few seconds, you may see a message of how many scans are left in Trial mode. Click OK.
4. A separate window will populate displaying the card image and information taken from the card.
   • Verify all information in the window. Incorrect data can be adjusted manually.
5. Click OK
6. A Windows notification in your system tray will alert you the contact has been created.

1. Viewing Contacts in Outlook
   To view your contact information, open Outlook and navigate to your Contacts. Use the Search menu for quick find or scroll through your contact list. Scanned contacts will have the contact information displayed as well as an image of the business card.

2. Scanning to Shared Folder in Outlook
   To share contacts scanned with AmbirScan Business Card, create a shared folder in Outlook. Navigate to the Advanced Settings tab and click on the three dots icon next to Create Outlook Contact. In the Select Folder window pop up, select the shared contacts folder you wish to send contacts to.

3. Exporting to CSV File
   You can also save your business contacts to a CSV file, either as a backup or to import into another system like SalesForce. This setting is on by default and will export a Contacts file to C:\Users\Public\Documents\AmbirScan by default.

Tagging

Tagging your scans allows for quick and easy organization using words or terms which are applicable to how you wish to locate your files. This feature is on by default and can be used for sPDF, Word, and Excel file types. After completing a scan, a new pop-up window will display after the scan is saved as a file asking you to enter a tag. For example, if you are scanning multiple documents which are all invoices, using Invoice as a tag will locate all documents with that tagged term in the Search feature.

After your scan, you will be prompted to enter a tag. See the screenshot below:

Enter the tag you wish to use and click OK. To add multiple tags to a file, separate each with a comma (example: Invoice, Test).

If you want to bypass tagging a file, click Cancel.

Tagging settings are located in the Advanced Settings section for the software. Tagging is set to ON as a default setting.

Search

• AmbirScan allows users to search for words, keywords, and tags that are used within their scans. To locate a scan via keyword, simply type the word in the search box and click Search. Use commas to separate multiple keyword searches.
• Located keywords will be highlighted in yellow. The file path name will be displayed under the scanned file name.

Search does not search for terms used in file names, only text within the media scanned.

My Scans

The My Scans section of AmbirScan displays a list of all saved scans completed with AmbirScan. There are 3 ways to view the scans: Thumbnail, List, and Detailed List view. The default setting is Detailed List, but this can be changed at any time.

The screenshot below is Detailed List view:

1. Viewing
   To view a scan in the list, simply double-click on the scan.

2. Deleting
   To delete a scan, right-click on the item and select Delete.

3. Renaming
   You can also rename the scan via the My Scans view. Right-click on the scan and select Rename.

4. Add/Edit/Delete Tags
   If you want to add, edit, or delete a tag, simply double-click in the Tag field and enter your tag information. For more details on how tagging works, see the Tagging section of this guide.

Cloud

AmbirScan allows users to conveniently save scans to several popular cloud services. Simply drag and drop your file(s) into the appropriate cloud service.

Note: The files shown in the Cloud tab are also saved locally to the computer via the saved file path selected in Settings.

The Your Scans column will display the files in the Save Path folder specified on the Settings menu.

• To add a file to your cloud service, simply drag and drop the file from the Your Scans column on to the cloud location.
• To select multiple files, hold the Ctrl button and select the files, then drag to the cloud location.

The screenshot below displays the integrated cloud services available:

Settings Menu

The Settings menu is where users can make advanced adjustments to fit their needs. The below screenshot displays the default settings for options and functions.

See the table on the following pages for detailed information on these settings.

Settings Functions

TWAIN settings. You will see these additional settings once Scan is pressed
Continuous Scan| On| When turned on, you may add pages to the scanner to create multi-page documents. When using this function with Auto Scan ON the AmbirScan software assumes you are scanning multiple pages and will wait up to 8 seconds before “completing” a scan job and creating a file. When using this function with Auto Scan OFF you will be asked if you have additional pages to scan before the AmbirScan software “completes” a scan job and creates a

file.

Continuous Scan| On| When turned off, scanned images are available for editing in the Preview window. Users can adjust brightness and/or contrast and rotation before saving. Each scanned item/page is available in the Preview window to manually select individual pages to be saved.
Auto Crop| On| When enabled, AmbirScan crops the image around the scanned item, eliminating empty space.
Start in Auto Scan Mode| On| Allows users to insert cards or documents and scan without clicking the Scan button. If deselected, users must manually click Scan to scan cards

or documents.

Deskew| On| Corrects any sideways distortion of images resulting from improper scanning.
Auto Rotate| On| Detects improper rotation of documents and corrects. If turned off, images will not be rotated and must be

manually adjusted.

Hide on Start-Up| Off| When enabled, AmbirScan runs in the system tray, rather than

displaying the user interface upon startup.

Open File After Scanning| Off| When selected, the scan will open in the designated format.
Name| Default (On/Off)| Description
---|---|---
File Naming| On – see description| Options for naming your files once scans are completed.

·         None: Each scan with the same prefix will be over-written by the subsequent scan. Users must change the file name prefix if they wish to preserve new scans.

·         Date (Default on): Add a date stamp after the file name you choose.

·         Numeric: Adds sequential numbers after the file name. Note: sequential numbers are specific to the prefix (examples: Scan1, Scan2, Scan3, Scan 4, etc. Test1,

Test2, Test3, Test4, etc.)

Select Scanner| NA| Displays the scanner that is in use on your PC. The scanner should be automatically detected on startup.

Note: If the correct scanner is not

displayed, click the drop-down and select the appropriate scanner.

Select a File Path| On*| The default folder location for saved scans.

*Default location: C:\Users\Public\Documents\AmbirScan

File Format| NA| Select between Searchable PDF (sPDF), Word, Excel, PDF, and TIFF.
Scan Size| On – Auto| The default setting is Auto. Other options are available depending on your needs.
Scan Type| On – Color| Color, Grayscale, and Black and white scanning.
DPI (dots per inch)| On| The default is 300. Note that decreasing or increasing the DPI of an image may

lead to image quality deterioration and/or affect the speed of scanning.

Scan Mode| See Description| If a single-sided scanner is in use, this field will display ‘Simplex’ and will be greyed out.

For double-sided (duplex) scanners, the drop-down menu will allow for

either Simplex or Duplex scans.

Scan Profile| On – Color F1| Displays the current profile selected for scanning. The default profile for scanning on installation is Color F1.

Advanced Settings

The Advanced Settings screen houses several other settings for the AmbirScan software. Each of these settings shown is the default and may be changed at any time to cater to user preference. See the details below for more information on each function.

See the table on the following pages for detailed information on these settings.

Advanced Settings Functions

Word or Excel files saved in the Indexed Folder locations specified. The default location is C:\Users\Public\Documents\AmbirScan. This folder may be changed by clicking the + button and selecting a new folder for addition to the list. As new folders are being indexed the software will display an “Indexing” box in the bottom right of the status bar with a moving circle as the files are scanned to be available for future Search actions. To remove a folder from indexing highlight the folder click the – button and then confirm the action to remove

the folder when prompted.

Use Tagging| On| Tagging allows for quick searching and organization of saved media. For more information on using tags, click here.
Use Keywords to Name Files| Off| Available when creating sPDF, Word, or Excel files. If any of the keywords in this list are included in the file, the keyword will be

included in the file name.

Clear Scans on Save| Off| When Continuous Scan mode is turned off in the Settings tab , scanned images are automatically cleared from the preview after the image is manually saved.
Remember Cloud Services Login| On| Remembers all cloud service credentials. Turn

off if you do not wish to have this information saved.

Reset Cloud Credentials| NA| Removes any saved cloud credentials input.
Business Card Scanner| NA| Users who have not purchased an Ambir scanner with AmbirScan Business Card will be able to access 10 free trial scans with the business card scanning functionality.

Otherwise, only users who purchased

AmbirScan Business Card should utilize the Business Card Scanner Advanced Settings.

Create Outlook Contact| On| When users have selected Business Card Profile F4 , contacts will be automatically created in AmbirScan and directly imported into Outlook. See the AmbirScan Business Card section for more information. To scan to a specific private or shared folder in Outlook, click on the three dots and select your desired

folder.

Export CSV File| On| Contacts are automatically exported to a CSV file, either as a backup or to import into another system like SalesForce. A single CSV file is created in C:\Users\Public\Documents\AmbirScan by default or the folder selected as the save path in the Settings tabs. Each time a card is

scanned, a new contact is added to the CSV file.

Technical Support

For assistance with your Ambir product(s), please visit the AmbirScan Support page on our website. This site contains detailed information, along with helpful FAQs on your product. Ambir Technical Support is available by phone and chat, Monday – Friday, 8 a.m. – 5 p.m. Central Time, excluding holidays. Phone: (630) 530 – 5400, option 3

Please have your scanner model and serial number available when contacting Support.

FREQUENTLY ASKED QUESTIONS

What is the Ambir DS490 Duplex Document Scanner?

The Ambir DS490 is a duplex document scanner designed for scanning, digitizing, and managing double-sided documents.

What types of documents can I scan with this device?

You can typically scan a wide range of documents, including paper documents, business cards, and identification cards.

What is the scanning speed of the Ambir DS490 Duplex Document Scanner?

This document scanner is often designed for high-speed scanning, processing documents rapidly, often measured in pages per minute.

Is it compatible with both Windows and Mac operating systems?

The Ambir DS490 Duplex Document Scanner is typically compatible with both Windows and Mac operating systems.

Does it support duplex scanning for double-sided documents?

Yes, it often supports duplex scanning, allowing you to scan both sides of double-sided documents in a single pass.

Is this document scanner suitable for businesses and professionals?

Yes, it is suitable for businesses and professionals looking to digitize and organize their document collections efficiently, especially when dealing with double-sided documents.

What is the size and portability of the Ambir DS490 Duplex Document Scanner?

It is typically a compact and portable scanner, making it suitable for on-the- go scanning or for use at a workstation.

Can I export scanned data to other software or file formats?

Yes, it often allows you to export scanned data to various software applications and file formats, such as PDF, JPEG, and more.

Is there a warranty provided with the Ambir DS490 Duplex Document Scanner?

The warrantie typically range from 1 year to 2 years.

Can I adjust the scanning settings for different types of documents?

Yes, it often offers adjustable settings to optimize scanning for various document types and sizes.

What is the maximum scanning resolution of this scanner?

The scanner typically offers a high maximum scanning resolution for detailed and high-quality scans.

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