Polycom VVX 400 Series Business Media Phone User Guide

Quick Start Guide
Polycom® VVX® 401/411

Phone Views

Your Polycom VVX 401/411 Business Media Phone has four main views: Home, Calls, Active Call, and Lines (default). You can access the Home and Lines view at any time. If your phone has one or more cagou can also access Calls or Active Calls.
Press from any menu for the Home view.
Press to alternate between the Home and Line views.
Home View
The Home view displays icons you can select to access phone functions.
You can use the right, left, up, and down arrows to display more icons.

Lines View
The Line view displays phone lines, favorites, and soft keys. You can press the Line key to access the dialer if your phone is idle.

Calls View
You can access the Calls view if your phone has one or more calls. Use the arrow keys to select a call.
Call color indicates status:

• Medium grey – active call
• Dark grey – incoming call
• White – held call

Contact Directory

Press to select a contact from the Contact Directory.

• View Directory – select Directories from the Home view. Press Contact Directory on the Directory screen.
• Add Contact – navigate to your Contact Directory and press Add. Enter the contact’s information, and press Save. Enter a Favorite Index number to make a contact a Favorite.
• Update Contact Info – navigate to your Contact Directory and select the contact. Press Info > Edit and update the contact’s information. Press Save.
• Delete a Contact – navigate to your Contact Directory and select the contact. Press Info > Delete. Press Yes to confirm.
• Search for a Contact – navigate to your Contact Directory and press Search. Enter search criteria and press Search.
• Dial a contact from your Directory – navigate to your Contact Directory and select the contact. Select the contact’s phone number.

Favorites
Favorites are contacts you call most often.

• View Favorites from Home – press and select Directories> Favorites.
• Make a contact a Favorite – Go to your Contact Directory and select the contact. Select Info > More, Add to Favorites. Press Yes to confirm.
• Dial a Favorite – Select the favorite from the Home or Lines view or from your Favorites list.

Tip: A* indicates a Favorite.

Call Functions

Enter Data

1. Use the dial pad keys to enter information.
2. Press to backspace.
3. Press a key repeatedly to view the character options and type with the dial pad keys.
4. Press Encoding or Mode to type other characters.
5. Use the 1, *, 0, and # keys when using the dial pad keys.

About Calls
Only one call can be active at a time. You can use the handset, speakerphone, or headset for calls.

1. Change modes during a call by picking up the handset, or pressing .
2. Press to see the active call or the Calls view If you navigate away from your call(s).
   Tip: Switch to the Lines view by pressing More > Lines when in the Calls view. Switch back to the Calls view by pressing More > Calls.

Place Calls

1. Pick up the handset, or press .
2. Enter the phone number and press Send. -OR- Enter the phone number first, press Dial, pick up the handset, or press .
3. From Lines view – press the phone line key, enter the phone number, and press Send.
4. From Home view – select New Call using the left and right arrow keys. Enter the phone number, and press Send.

Answer Calls

•  Speakerphone – press or select Answer.
• Handset – pick up the handset.
• Headset – press .
• To answer a new call while on an active call, press Answer. The current call is held.

End Calls

• To end an active call, replace the handset, press, , or press End Call.
• To end a held call, highlight the held call in the Calls view, press Resume, and then press End Call.

Hold Calls

1. Select the call from the Calls view and press Hold or .
2. Press Resume or again to resume the call.

Transfer Calls

1. Press Transfer or from the Calls view and call the other party.
2. Press Transfer or again when you hear the ring back tone or after you talk with the other party.
3. Press Blind to complete a transfer without waiting for the ring back tone.

Forward Calls

• Enable call forwarding – press Forward from the Home or Lines view. Select the forwarding type to enable, enter the number, and press Enable.
• Disable call forwarding – press Forward from the Home or Lines view, select the forwarding type to disable, and then press Disable.
• Enable per-call forwarding – press Forward as your phone rings, enter the forwarding number, and press Forward again.

Adjust Call Volume

• Press during a call to change the call volume.
• Press when the phone is idle or ringing to change the ringer volume.

Mute

1. Press during a call so other parties cannot hear you.
2. Press again to disable Mute. This applies to calls using the handset, headset, and speakerphone.

Recent Calls

Do one of the following from the Lines view:

• Press , the select Directories > Recent Calls.
  o Press Sort to sort and order calls.
  o Press Type to display only certain calls
  o Select a call record to dial.

• Press the right arrow key to view the recent Placed Calls.

• Press the left arrow key to view the recent Received Calls.

• Press the down arrow key to view the recent Missed Calls.

• Press the up arrow key to view Favorites.

Conference Calls

1. Call the first party and press More > Canfranc after it connects.
   2. Dial and connect with the second party and press Canfranc again.
   • Press Hold to hold all participants.
   • Press End Call to remove yourself from the call but keep the other participants connected.
   • Press Manage (if available) to manage each participant.
   • Press Split to end the conference and hold all participants.

Timesaver: Press Join to set up a conference if you have an active and held call.

Voice Mail

The **** icon next to a line key indicates that you have voice mail.

1. Select Messages from the Home view. -OR- Press and select Message Center.
2. Press Connect and follow the prompts.

Do Not Disturb
Press DND from the Home or Lines view to enable/disable ringing. The icon displays in the status bar and beside the applicable Line key when Do Not Disturb is enabled.

Update Ringtones

1. Select Settings from the Home view to change the incoming call ringtone
2. Press Basic > Ring Type.
3. Select the ringtone you want.
4. Go to your Contact Directory and select a contact to set a ringtone for the contact.
5. Press Edit.
6. Update the contact’s ring type.
7. Press Save.

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