TATA Bidder Instructions

: June 4, 2024
: TATA

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TATA Bidder Instructions

The Tata Power Company

Limited Instructions to Bidder

The Tata Power Company Limited (TPCL) invites electronically sealed bid for “Jojobera Power Plant Sale of fly Ash & Pond Ash “on cost” and ‘as is where is” basis

File Reference: Tender Ref: RS/002/2022/ Sale Fly Ash & Pond Ash

1. Introduction:

Tata Power Company limited is hereby inviting bids for “Jojobera Power Plant Sale of fly Ash & Pond Ash “ on cost ” and ‘ as is where is” basis “.

Jojobera Thermal Power Station is owned by The Tata Power Company Ltd. Jojobera Power Plant is having 1 no. x 67.5 MW and 4 nos. x 120 MW coal-based generation Units located in Jamshedpur in the State of Jharkhand in India.

Customer shall refer the SCC (Special conditions of Contract), Scope of work/ Technical specifications, GCC (General Conditions of contract) and other annexures/ attachments forming part of RFQ as released herewith through Ariba system. Proposed estimated quantity of Fly Ash / Pond Ash to be evacuated under proposed mode shall be as follows:

$TATA Bidder - Customer shall refer the SCC $Special conditions of Contract$$

Tata Power reserves the right to increase/decrease the Estimated Fly Ash / Pond Ash quantity under the proposed tender/contract at any stage of tender/contract based on the operational constraints and Ash Management requirements of Plant. Also, Owner may award the Contract to a single customer or to split the same among multiple customers by suitably allocating quantity.

2. General Instructions:

The bid package is issued in the name of Customer and is non-transferable.
Customer shall acknowledge the receipt of the tender within one (1) working days from the Date of issue of this Request for Quotation (RFQ)/enquiry.
Customer to note that
Customers shall review the entire tender document (including technical documents) and ensure the given objectives expected herein can be achieved or the technical requirements can be met in totality. Any deviation or substitution must be highlighted on a separate document.
Customer must carefully go through all commercial conditions of contract before quoting the price. Any exceptions pertaining to clauses affecting prices or costs either way must be clearly stated.
Any deviation taken by Customer may lead to rejection of the bid.
Customer shall quote a firm price with and shall be bound to keep this price firm with specifying the type of Contract they want to go ahead as long-term contract or short-term contract.
Customer shall give clear break-up of the basic price and the taxes and duties included in the price quoted.
The quantities mentioned in the tender are liable for change.
Tata Power reserves the right to accept or reject any or all bids or cancel/ withdraw the RFQ without assigning any reason whatsoever. In such an event, no claim shall be made arising out of such action.
Any time prior to the deadline for submission of Bid, Tata Power may for any reasons, whether at their own initiative or in response to clarifications requested by Customers, modify the enquiry including specification by amendment. The amendment will be notified in writing to all qualified Customers to whom the RFQ has been issued and will be binding on them. The Customer shall acknowledge the receipt of the amendment promptly upon the receipt of the same. In order to afford Customers time in preparing of Bid due to amendment, Tata Power may, at his discretion, extend the deadline set for submission of the Bid.
Tata Power will not be liable for any expenses whatsoever incurred by the Customer for the preparation, submission and opening of bids.

3. Submission of Offer:

Two bid system: Customer shall submit complete bid including list of deviations, if any, to the Scope of Work and the terms & conditions of the RFQ if any as well as furnish all required and relevant enclosures in support of the Customer Qualification Criteria and submit the same in two electronically sealed envelopes as under:

TATA Bidder - Submission of Offer

A. Unpriced Bid

UNPRICED BID shall be complete with technical & commercial details including un-priced copy of price schedule (i.e. inclusive of content in it with prices blanked out and replaced by word ‘Quoted or “Not Quoted’). The details shall also include company profile, all Information Forms with back-up supporting etc. as per the Schedule of Information Form, Schedule of Deviations if any, reference projects list, financial details, scan copy of EMD / Bid Security Bank Guarantee, etc. with backup supporting document against Customer Qualification Criteria.(Note: This may be generic description, pls refer content details of Ariba RFQ and upload requisite RFQ documents accordingly).

B. Priced Bid

PRICED BID shall contain only prices on the prescribed format for Schedule of Price (Duly filled in given format, signed, stamped by authorised company representative of Customer company). This shall be submitted without any technical and commercial details.

Customer is requested to submit (upload in Ariba online platform) the following as part of Techno commercial Bid:

Duly filled in, signed and stamped schedules attached (Schedule of prices, schedule of deviations etc.)
Signed, stamped and scanned RFQ documents as acceptance of all Terms & Conditions / alternatively a declaration by Customer having read all pages of RFQ documents and agreeing to all terms & conditions of RFQ.
Company overview and details as required as per Schedule of information.
List of projects/contracts executed in last 5 years along with requisite details such as name of client/owner, brief scope, date of PO, duration of contract etc.

Pls refer the ANNEXURE – 1 for Accessing Ariba online Sourcing for submitting Two Bid system

4. Bid Security / EMD:

Customer will be required to furnish a Bid Security along with their Bid, in the format prescribed in this RFQ in the form of Bank Guarantee only for an amount INR 50,000/- (INR Fifty Thousand only) as defined in the tender notice. Bids not accompanied by an acceptable Bid Security shall be rejected by the Owner as being non-responsive and returned to the Customer without being opened.

Bid Security BG to be made as per format attached in Ariba RFQ.

Note : Customer shall attach the scan copy of Bid security BG along with Ariba online bid submission by the specified Due Date. Hard copy of EMD / Bid Security BG shall be sent to following address:

“Mr. Upadrashta Rama Prabhakara Rao
Head – Cont & Mat Jojobera-KPO-Halida
The Tata Power Company Limited, Jojobera Power Plant, Jamshedpur 831 016 Jharkhand, India”

5. Customer Pre-Qualification Criteria:

Customer shall be required to fulfil the following Customer pre-qualification requirement / criteria in order to qualify for the subject work. Customer will be required to submit relevant supporting documents to demonstrate their qualification during the bid submission stage against Tender document / RFQ and Customers not found meeting the pre-qualification requirements given below will be disqualified from the tender.

5.1 Technical Requirement:

The bidders will be classified based on their per day lifting capacity. In this regard three group are created as follows: –

TATA Bidder - Technical Requirement

TATA Bidder - Technical Requirement 2

TATA Bidder - Technical Requirement 3

Note: If any ash remains balance from e-tender/e-auction/EOI or the contracted agencies not lifting/ unwilling to lift their allocated quota ,the excess/balance ash shall be given to the any successful bidders from the respective groups with the highest rate of that respective group on short term basis i.e. for the maximum period of six months or till further instructions whichever is earlier.

If any agency from the respective group is not willing to lift the excess/balance ash, then preference will be given to successful bidders from another groups.

If all contracted agencies and successful bidders of all Groups are not willing , then the excess/balance Ash quantity shall be given to any Ash demanding agencies( seniority as per wait list) on short term basis i.e. for the maximum period of six months or till further instructions whichever is earlier at the highest existing prevailing rate at the respective power station

6. Forward Auction clause:

Tata Power reserves the right to go for Forward Auction (FA) for price negotiation and discover the most competitive price on ARIBA portal, Tata Power’s official e-tendering platform. This will be decided after techno- commercial evaluation of the bids. Customers need to give their acceptance with the offer for participation in FA. Non-acceptance to participate in FA may result in non-consideration of their bids, in case Tata Power decides to go for FA.

Only those Customers who are techno-commercially qualified shall be eligible to participate further in FA process.

7. Other Instructions:

Kindly, note that the Technical Bid shall contain no price details and offers submitted with price details are liable for rejection.
Price shall be entered only in the template provided in the Ariba system. Refer details in Annexure
1. The documents submitted along with the technical offer will also contain the undertaking that the authorised personnel is making this bid submission.
The Customer shall sign, its proposal with the exact names of the entity to which the contract is to be awarded. Each page of the bid shall be duly signed and sealed by an authorized officer of the Customer’s organization.
The bid must be kept valid for 180 days from the date of bid submission. TPCL may solicit the Customers’ consent to an extension of the period of validity.
Pre-bid queries may be raised in writing by prospect Customers in order to understand Scope of Work specified in the Tender / RFP Document in case of complex requirements, seek clarity regarding spirit of various provisions specified in the Tender / RFP Document or request necessary modifications to the Tender / RFP Document by the Last Date of Receipt of Pre-bid queries stated hereunder.

For any clarification or queries associated with accessing the tender or submission of the offer please get in with the person / contact details mentioned below:

Mr. Ravi Kondiram Shingare
Group Head – Contracts
The Tata Power Company Limited, Jojobera Power Plant,
Jamshedpur 831 016 Jharkhand, India
Email Id: ravi.shingare@tatapower.com
Mobile: 9029004168

A copy of the queries shall also be marked to:

Mr. Upadrashta Rama Prabhakara Rao
Head – Cont & Mat Jojobera-KPO-Halida
The Tata Power Company Limited, Jojobera Power Plant, Jamshedpur 831 016
Jharkhand, India
Email Id: urprabhakarrao@tatapower.com

TATA Bidder - A copy of the queries shall also be marked
to

Customers are advised to upload the offers well before the due date so that any technical problems in doing so are addressed prior to the bid submission date and time. In electronical offer submission, the Customer will not be able to upload the offer after the due date and time of submission of bids and hence will not be eligible for further participation. TPCL shall in no way be responsible for this eventuality.
The bids will be evaluated by TPCL based on the information asked in this tender and those submitted by the Customer. TPCL may at its discretion ask the Customer for a clarification of its bid for evaluation and comparison of bids. The request for clarification and response should be in writing and no change in the price or substance of the bid shall be permitted unless asked for by TPCL in writing.
Owners reserve right to negotiate bids further as it deems fit including conducting auctions in the manner / terms it may decide at its sole discretion. Owner also reserves right to modify the estimated quantity of work and/or split the contract quantity among multiple parties while deciding award of contract at its sole discretion.
The bid package document shall remain the property of the Company.

ANNEXURE 1 –

1. Accessing Ariba Sourcing

Step 1: You will get an invitation to your email from Ariba System. Keep this email, it contains your login

Information and a direct link to Ariba.

Step 2: Click “Click Here” to access the Ariba Web Site.

TATA Bidder - Step 2 Click “Click Here” to access the Ariba Web
Site.

Step 3: Define your password and secret question. Click “OK”

TATA Bidder - Step 3 Define your password and secret question. Click
“OK”

Step 4: If it’s the first time you are invited to use UPM Ariba, you’ll need to accept the “Participant Terms”.
Select “I accept the terms of this agreement”. Click “OK”.

TATA Bidder - Select “I accept the terms of this agreement”. Click
“OK”.