TownSteel e-Kontos 7100 AegisSecure Management System User Manual

TownSteel e-Kontos 7100 AegisSecure Management System

Product Information

Specifications:

• Product Name: AegisSecure Management System e-Kontos 7100
• Credential Types: Guest keycard, Pin Codes, Alternate, Backup, One Shot
• Pin Code Range: 6-18 digits
• Passage Mode: Up to three different unlatch/latch times per week
• Dead Bolt/Privacy Override: Can be programmed for emergencies
• Block/Unblock Function: Temporarily prevent specific key IDs from accessing locks
• Internal Clock and Calendar: Automatically adjusts for daylight savings and leap year
• Time Zone in Keycards: Can be programmed to work only during specified hours
• One Shot Feature: Limits the number of times a valid credential will activate the lock to one use

Product Usage Instructions

1. Lock Features:
   The lock is set up to operate with multiple guest credential types, including guest keycards, pin codes, alternate, backup, and one-shot credentials. It automatically activates inhibiting between these credential types to prevent unauthorized access.

2. Pin Codes:
   Pin codes can be set up through the Aegis 7000 software with a range of 6-18 digits. They act as a form of credential key for guest access and can be disabled if needed.

3. Checkout Function:
   Use the checkout function in the Aegis 7000 software to prevent guests who have checked out from reentering a room. This feature is typically used by housekeeping after cleaning a room.

Frequently Asked Questions (FAQ):

• Q: How many shifts can a keycard have specified for time zone access?
  A: A keycard can have up to three shifts specified for time zone access. If used outside these specified hours, it will not work.

• Q: Can the number of times a one-shot credential activates the lock be changed?
  A: No, the number of times a one-shot credential activates the lock is predetermined and cannot be varied.

Introduction

This manual is intended for people who program and troubleshoot locks. It covers the use of special keycards, programming, and interrogating locks, and lock maintenance. Before reviewing this section, you should first become thoroughly familiar with the material covered in the Aegis 7000 Management System User’s Manual. The KON is a grade 1 heavy-duty RFID electronic lock with the security afforded by using Aegis 7000 Management System for an offline access management solution. The lock accepts encrypted Mifare credentials for enhanced functionality to simplify the management of the lock.

Lock Features

• Automatic Inhibiting
  Normally, a guest room lock will be set up to operate with more than one guest Credential type (Guest keycard, Pin Codes, Alternate, backup, one shot). The lock is programmed to automatically activate inhibiting between these credential types. When a new credential is used from one of the types, it will prevent previously used credentials for the other credential types from activating the lock.

• Pin codes
  Pin codes are used as a form of credential key to allow access entry to the guest. This can be set up through the Aegis 7000 software and ranges from 6-18 digit codes. This feature can be turned off through the Aegis 7000 software and is only used as a guest key.

• Checkout
  The checkout function is used to prevent the current Guest Credentials from entering a room. When this function is used in the Aegis 7000 software the current keys of these types will not activate the locking mechanism. This feature prevents guests who have checked out of a room from later reentering the room and is normally used by housekeeping after the room has been cleaned.

• Passage mode schedules
  A lock can be programmed in the Aegis 7000 software to automatically unlatch or latch at specified times for each day of the week. A credential is not required to perform the unlatching and latching activities. When a lock is unlatched, a key is not required to open the door. The lock may have up to three different unlatch/latch times per week.

• Passage mode
  A credential can be programmed to latch and/or unlatch the lock. When a lock is unlatched, a credential is not required to open the door. If a credential is used, the lock will display the normal lights and will function normally. When the lock is once again latched, a valid credential is required to release the locking mechanism.

• Dead Bolt/Privacy Override
  Each type of credential can be programmed to indicate whether or not it will override the deadbolt/privacy function. Usually, one emergency credential type is programmed in the Aegis 7000 software with the capability and is used only in emergencies.

• Block/Unblock Function
  This function can be used in the Aegis 7000 software to temporarily prevent a specific key ID from accessing a lock or multiple locks. A specific key ID can be blocked allowing remaining key IDs in the same key group to remain functioning. The block and unblock key can be assigned to both guest and master-level key groups.

• Internal Clock and Calendar
  The lock contains a clock crystal that maintains the actual date and time. The time is updated every minute and the crystal automatically adjusts for changes due to daylight savings and leap year.

• Time zone in keycards
  Certain personnel keycards can be programmed to work only during certain hours of the day. When the keycard is made, the user specifies the start and end times of the shift. A keycard can have only three shifts specified. If the keycard is used outside the shift times, it will not work.

• One shot
  A guest credential type can be programmed to limit the number of times a valid credential will activate the lock to one use. This determination is made in advance, and the number of times the credential will work cannot be varied. You can also program a credential expiration date and time when a credential is made. The credential will cease to activate the lock when it has been used or when it expires at the specified date and time, whichever comes first.

• Areas
  This feature is used for special locks such as pool doors, elevators, or limited access doors. Locks can be programmed as areas in the Aegis 7000 software allowing certain credentials with permissions to activate the locking mechanism. These permissions to the areas can be selected during the creation of the credentials. Both, personnel and guest credentials can have permissions to areas.

• LED indicators
  If a credential does not work in a lock the light indicators display the red LED that indicates the credential did not work. If the credential is valid, the indicator lights will display the green LED and the credential will work normally. LED can also be used to display a lock that has the privacy function activated.

• Low Battery

  • If the lock’s batteries are low a yellow indicator light will flash when a correct credential is used before displaying the green LED and unlocking.
  • The low battery indicator will only be displayed in the Aegis 7000 software as an action item.

• Property entries
  This feature is used for special locks such as perimeter entrances, elevators, or limited access doors. Locks can be programmed as property entries in the Aegis 7000 software, which allows valid credentials to activate the locking mechanism. This feature can be programmed in several ways: Hotel gate – These locks will allow any credential made at the property to function in the locks. Building gate –These locks will allow any credential made for the specified building to function in the locks. Floor gate –These locks will allow any credential made for the specified floor to function in the locks. The feature is programmed and functions automatically without requiring the users to set any permissions on credentials.

• Audit Trail

  • The audit trail determines which credential was used, when access occurred, who owned the credential at the time of access, and what action was performed. An audit trail is stored in the lock’s nonvolatile memory. Displayed in the Aegis 7000 software in order of the most recent event.
  • Encryption – All the data that is written on the keycards is encrypted and can only be read by the Aegis 7000 software. Also, each property will have its encrypted code to prohibit keycards from working from one property to another.
  • MIFARE – Type of technology used for contactless smart card systems. MIFARE is compliant with the international ISO 14443 Type A standard.

• Authorization

  • Used to register or change the property code when installing the Aegis 7000 Management System, or if a severe security problem has occurred. The authorization keycard initializes the lock during a first-time installation. After the first installation, the authorization card prepares the lock for communication with parameter cards or DLP devices.
  • Door Lock Programmer (DLP) – A handheld device containing the Aegis 7000 database information downloaded from the system. The DLP is used to program and audit locks and card readers.

Using an RFID Keycard

1. Bring the flat surface of your keycard near the circular or rectangular RFID reader. When the keycard is close enough to be read, the Green LED will flash on the RFID reader. You will hear the lock operate.
2. The green light will begin to flash once access has been granted.
3. Turn the lever and open the door while the green LED is on.

Deadbolt and Privacy feature

• Additionally to the electronic features, the lock is also equipped with a deadbolt
• That can be thrown from the inside of the room. The deadbolt is set by turning the deadbolt latch to the locked position.
• When the deadbolt is in the locked position, a flashing red LED will appear. If a keycard is used on the reader a red LED will flash and beep, and the door will remain locked. A keycard with the override option enabled will produce a green LED and will override the deadbolt and allow access to the room.
• To unlock the lock from the inside while the deadbolt is thrown, turn the door handle. This action will retract both the latch and the deadbolt.
• Select models of the KON have an automatic deadbolt feature that automatically projects the 1” deadbolt when the door is closed. This feature provides latching security against forced entry. Keycards are required to have the DND override option enabled to gain access.
• To open the door from the inside after the deadbolt has been thrown, simply depress the door handle. This action will override the privacy feature and allow the guest to exit

Programming Locks

When the locks are shipped from the factory, the batteries are not installed. The locks will be fully functioning when four AA batteries are installed on a lock. After installing the batteries the locks will only be operable via construction cards since all locks are initially on factory default settings. To program the locks to accept other credentials, you must use the Door Lock Programmer (DLP), along with the computer that is on the same network as the locks.

Door Lock Programmer

• The Door Lock Programmer is a handheld device containing the Aegis 7000 database information downloaded from the system. The DLP acts as an interface between the lock and the Aegis 7000 Client and is used to enter lock code information directly from the computer into the lock.
• The DLP connects to the computer and downloads information using a micro-USB mini-b cable. The DLP communicates with the locks using NFC communication.

Programming locks using the Door Lock Programmer

• To program the locks using the DLP, you must first download the database information from the Aegis 7000 Client. For more information regarding downloading the database information please review the Aegis 7000 Management System User’s Manual.
• Once the database information is downloaded from the client to the DLP, you can disconnect the DLP from the cable and transport the DLP to the lock.
• To program the lock you will need to have the Authorization keycard that was delivered with your copy of the Aegis 7000 Management System. Follow the steps for lock programming:
• From the DLP’s main menu, select option 2. Lock Functions. Four new options will appear onscreen, select 1. Program Room. The list of possible room numbers that can be programmed into the lock will appear. These rooms are based on the user’s database information that was downloaded into the DLP. Select the room number press set and follow the onscreen instructions

Setting Date and Time

• The lock’s embedded system maintains the actual date and time. The time is automatically updated every minute and the clock is automatically adjusted for changes due to Daylight Saving Time, and Leap
• Year. The date and time are initially updated when the DLP is used to program the door lock and it is updated when the DLP is used to interrogate the lock for audit trials. The time can be manually updated using the DLP if there are any changes needed.

For example:

• If the lock’s batteries are disconnected for a while.
• If the lock experiences a low battery condition.
• If the lock’s clock has not been updated via the DLP for 12 months.

Low Battery Warning

Each lock contains batteries, which are used to power the lock’s circuit board and to release the locking mechanism. The lock uses four AA alkaline batteries. Lithium batteries although long lasting, are not recommended to be used due to their lower voltage output.

The lock’s batteries may need to be replaced when one of the following symptoms appears:

• A Standard keycard alternately flashes the yellow LED 5 times before the green LED flashes on the RFID reader and the lock operates.
• The DLP report indicates that the batteries are low.

If the low battery warning is displayed follow the step-by-step procedures for replacing lock batteries on each type of lock provided in the Lock Installation Manual.

Reset Lock to Factory Default Settings
If the low battery warning is displayed follow the step-by-step procedures for replacing lock batteries on each type of lock provided in the Lock Installation Manual.

Reset Lock to Factory Default Settings

Steps

1. Bring the flat surface of your Authorization keycard near the circular or rectangular RFID reader. When the keycard is close enough to be read, the green LED will flash on the RFID reader and beep.
2. Leave the Authorization keycard in that same position for 7 seconds. The green LED will remain solid on the RFID reader and the lock will beep two more times.

CAUTION:
RISK OF EXPLOSION IF BATTERY IS REPLACED BY AN INCORRECT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE INSTRUCTIONS.

FCC STATEMENT

This equipment has been tested and found to comply with the limits for a Class B digital device, according to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used under the instructions, may cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and the receiver.
• Connect the equipment to an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.

Caution:
Any changes or modifications to this device not explicitly approved by the manufacturer could void your authority to operate this equipment. This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and
2. This device must accept any interference received, including interference that may cause undesired operation.

The FCC certification for this device pertains to testing for RF exposure under standard operating conditions. These conditions specify that a person should maintain a distance of no less than 20 centimeters from the device’s surface at all times, except for occasional, short-term instances lasting around seconds. The device is demonstrated to meet the FCC RF Exposure requirements outlined in KDB 447498 only under the specified conditions.

• Visit www.TownSteel.com for more.
• 17901 Railroad Street City of Industry, CA 91748
• Toll Free: 877-858-0888
• Tel: 626-965-8917
• Fax: 626-965-8919

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