AVAYA 4625SW IP Telephone User Guide

AVAYA 4625SW IP Telephone

Product Information

Specifications

• Model: Unknown
• Release Date: November 2006
• Issue: 2

Product Usage Instructions

Voice Mail Retrieval
When the Voice Mail indicator is lit or flashing, follow these steps to retrieve your voicemail:

1. Follow the voicemail retrieval procedures provided by your System Administrator.

Navigating Screens
Use the following buttons to navigate between screens:

• Phone/Exit button: Displays the Phone screen from any other application screen.
• Page Right & Page Left buttons: Move from one screen to another when the paging indicator is displayed on the line above the softkey labels.

Line/Feature Buttons
The Line/Feature buttons provide lines for calls and application-specific functionality. They can be used for Speed Dial, Call Log, and Web controls.

Application Softkeys
The Application Softkeys navigate to application screens or initiate actions like calling a number, saving data, or canceling the current activity.

Dedicated Feature Buttons
The Dedicated Feature buttons control call activity. The available buttons are Redial, Speaker, Mute, Headset, Hold, Transfer, Conference, Drop, and Volume Up and Down.

Adding a Speed Dial Button

1. Press the SpDial softkey.
2. Press the Add softkey.
3. Enter the Name and press the Line/Feature button next to the Number field.
4. Enter the Phone Number.
5. Press the Save softkey.

Updating a Speed Dial Button
To update a Speed Dial button, follow the same steps as adding a Speed Dial button and overwrite the existing information.

Deleting a Speed Dial Button

1. Press the SpDial softkey.
2. Use the Page Left or Page Right buttons to locate the applicable Speed Dial button.
3. Press the Delete softkey, then press the Line/Feature button next to the button you want to remove.
4. Press the Delete softkey again to confirm the deletion.

Web Controls
Use these buttons to navigate web pages:

• Home: Redisplays the Home page.
• Up: Moves up one text line.
• Refresh  Redisplays the current page.
• Page Down: Moves down six text lines (a page).
• Down: Moves down one text line.
• Page Up: Moves up six text lines (a page).
• Page Right or Page Left: Moves to the next or previous page.

Call Log Navigation

1. Press the Log softkey to display the Call Log for missed (unanswered) calls.
2. Navigate to either the Incoming Answered Call Log or the Outgoing Calls Log by pressing the InAns or Outgo softkey, respectively.

Adding a Call Log Entry or Web Phone Number to a Speed Dial Button

1. From a Call Log, press the Line/Feature button to the left of the party you want to add. (From a web page, start at the next step.)
2. Select the AddtoSD softkey; edit the name/number by selecting either field and using the Arrow softkeys to move the cursor.
3. Press Save, then Phone/Exit to return to the Phone screen or select another application tab as desired.

Making Calls
To make a call:

• Pick up the handset,
• Activate the headset, or
• Press the Speaker button and talk.

Logging the Phone Off

1. Press the Options button.
2. Select the Line/Feature button next to the Log Off option.
3. To unregister the phone from the call server and restore options settings to their default values, select the Line/Feature button next to Yes.

Logging In

1. Enter your extension and press #.
2. Enter your Password and press #.

FAQ

Q: How do I retrieve my voicemail messages?
A: When the Voice Mail indicator is lit or flashing, follow your standard voice mail retrieval procedures provided by your System Administrator.

Q: How do I add a Speed Dial button?
A: To add a Speed Dial button, follow these steps:

1. Press the SpDial softkey.
2. Press the Add softkey.
3. Enter the Name and press the Line/Feature button next to the Number field.
4. Enter the Phone Number.
5. Press the Save softkey.

Q: How do I delete a Speed Dial button?
A: To delete a Speed Dial button, follow these steps:

1. Press the SpDial softkey.
2. Use the Page Left or Page Right buttons to locate the applicable Speed Dial button.
3. Press the Delete softkey, then press the Line/Feature button next to the button you want to remove.
4. Press the Delete softkey again to confirm the deletion.

Q: How do I make a call?
A: To make a call, pick up the handset, activate the headset, or press the Speaker button and talk.

Q: How do I log off from the phone?
A: To log off from the phone, follow these steps:

1. Press the Options button.
2. Select the Line/Feature button next to the Log Off option.
3. To unregister the phone from the call server and restore options settings to their default values, select the Line/Feature button next to Yes.

Q: How do I log in?
A: To log in, follow these steps:

1. Enter your extension and press #.
2. Enter your Password and press #.

Description Overview

Adding a Speed Dial Button

1. Press the SpDial softkey.
2. Press the Add softkey.
3. Enter the Name & press the Line/Feature button next to the Number field.
4. Enter the Phone Number.
5. Press the Save softkey.

Updating a Speed Dial Button

1. Press the SpDial softkey and use the Page Left or Page Right buttons to locate the applicable Speed Dial button.
2. Press the Edit softkey, then press the Line/Feature button next to the button you want to update.
3. To update the Number, use the Left and/or Right Arrow softkey to move the cursor and the Backspace Line/Feature button to remove characters if needed.
4. To update the Name, press the Line/Feature button to the left of the Name field, then use the Right or Left Arrow softkey to move the cursor. Use the Backspace Line/Feature button to remove characters, if needed and re-type the correct name.
5. Press the Save softkey.

Deleting a Speed Dial Button

1. Press the SpDial softkey and use the Page Left or Page Right buttons to locate the applicable Speed Dial button.
2. Press the Delete softkey, then press the Line/Feature button next to the button you want to remove.
3. Press the Delete softkey again to confirm the deletion.

Web Controls

Use these buttons to navigate web pages:

• redisplays the Home page.
• redisplays the current page.
• moves down one text line.
• moves up one text line.
• moves down six text lines (a page).
• moves down six text lines (a page).

Page Right or Page Left – moves to the next or previous page.
To use a link to switch pages, press the Line/Feature button to the left of the line with an underlined link.

Call Log Navigation

1. Press the Log softkey to display the Call Log for missed (unanswered) calls.
2. Navigate to either the Incoming Answered Call Log or the Outgoing Calls Log by pressing the InAns or Outgo softkey, respectively.

Note: (All logs have the same fields, characteristics, and softkeys.)

• To review calls, press the Page Right button (to review the next 6 calls) or the Page Left button (to review the previous 6 calls).
• To view call details, press the Line/Feature button next to the applicable call, then press the Return softkey to re-display the Call Log screen.

Adding a Call Log Entry or Web Phone Number to a Speed Dial Button

1. From a Call Log, press the Line/Feature button to the left of the party you want to add. (From a web page, start at the next step.)
2. Select the AddtoSD softkey; edit the name/number by selecting either field and using the Arrow softkeys to move the cursor.
3. Press Save, then Phone/Exit to return to the Phone screen, or select another application tab as desired.

Making Calls

• Pick up the handset, activate the Speaker or Headset, and dial your party. To redial, press the phone’s dedicated Redial button.
• To speed dial, press the SpDial softkey, press Page Right or Page Left to locate the party you want to call, then press the Line/Feature button next to that entry.
• From the Call Log, press the Log softkey. Use the Page Right or Page Left button to locate the party to be called in any of the three logs (Missed, Incoming Answered, or Outgoing), press the Line/Feature button next to the desired entry, then press the Call softkey.
• From a Web Page phone link, simply select the link.

Receiving Calls:
Pick up the handset, activate the headset, or press the Speaker button and talk.

Logging the Phone Off

1. Press the Options button.
2. Select the Line/Feature button next to the Log Off option.
3. To unregister the phone from the call server and restore options settings to their default values, select the Line/Feature button next to Yes.

To Log in:

1. Enter your extension & press #
2. Enter your Password & press #

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