Yealink Room Cast Wireless Casting Device User Guide

Yealink Room Cast Wireless Casting Device

Product Information

• Product Name : RoomCast Wireless Casting Device
• Technical Support Email: Yealink.Amazon@yealink7.onmicrosoft.com
• Summary of Changes: This section provides information about the changes made in Guide Version 1.1
• Related Documents : Apart from this user guide, the following documents are also provided:
  • RoomCast Quick Start Guide : Introduces the package of RoomCast and provides instructions on installation and deployment.
  • RoomCast Screen Sharing Guide: Provides instructions on how to use RoomCast for screen sharing.
• Hardware Overview: This section provides an overview of the hardware components of the RoomCast Wireless Casting Device.
  • DC12V port: Connects to the power source via a power adapter.
  • Internet port : Connects to the network device.
  • HDMI port: Connects to a screen/projector for displaying video images.
  • USB port: Connects to touch device, Yealink Wireless Presentation Pod, keyboard, mouse, etc.
  • Security Slot : Allows you to connect a universal security cable to lock down the RoomCast device.
  • LED Indicator: Displays the status of RoomCast.
• Home Screen : This section provides information about the home screen of the RoomCast Wireless Casting Device.

Product Usage Instructions

1. Getting Started:
2. Connect the RoomCast Wireless Casting Device to the power source using the provided power adapter and the DC12V port.
3. Connect the device to the network device using an Ethernet cable and the Internet port.
4. Connect the device to a screen or projector using an HDMI cable and the HDMI port.
5. Optionally, connect touch devices, Yealink Wireless Presentation Pod, keyboard, mouse, etc. to the device using the USB port.
6. If desired, secure the RoomCast device by connecting a universal security cable to the Security Slot and locking it down.
7. Deployment and Connection : Follow the instructions provided in the RoomCast Quick Start Guide to deploy and install the RoomCast Wireless Casting Device.
8. Presentation Methods : Refer to the RoomCast Screen Sharing Guide for instructions on how to use the RoomCast device for screen sharing.
9. Configurations on the Web:
10. To access the Web User Interface, sign in using the provided credentials.
11. Once signed in, you can configure basic settings for the RoomCast Wireless Casting Device.
12. Digital Signag e:
13. Connect to the Yealink Device Management Platform for managing digital signage content.
14. Synchronize the RoomCast device to the Meeting Room Calendar for displaying meeting-related information.
15. Customize and manage digital signage content using the provided options.

Note: For detailed instructions on each feature and functionality, refer to the respective guides mentioned above.

RoomCast Wireless Casting Device

As an enterprise-level wireless presentation system, Yealink RoomCast allows participants to cast their screens to a TV simultaneously through Yealink Wireless Presentation Pod, Miracast, AirPlay and Google Cast, and use interactive collaboration features. Supporting casting 4 screens to a TV, Yealink RoomCast brings richer meeting content, saving you from switching screens. With Yealink RoomCast, you can realize easy screen sharing and efficient collaboration.

This guide introduces the deployment, connection and configuration (on the web) about Yealink RoomCast.

• Summary of Changes
• Related Documents
• Hardware Overview
• Home Screen

Summary of Changes
Changes for Guide Version 1.1

Changes for Guide Version 1.1
The following section is new for this version:

Digital Signage
Major updates have occurred to the following sections:

• Home Screen
• Presentation Methods
• Signing in to the Web User Interface

Related Documents

• Except for this user guide, we also provide the following documents:
  • RoomCast Quick Start Guide: introduces the package of RoomCast and how to install and deploy it.
  • RoomCast Screen Sharing Guide : introduces how to use RoomCast to share screens.

Hardware Overview

keyboard, mouse, and so on.
5| Security Slot| Allow you to connect a universal security cable to the RoomCast, so you can lock it down. RoomCast cannot be removed when locked.
6| LED Indicator| Display the status of RoomCast.

Related tasks
LED Indicator

Home Screen

Related tasks
Setting the Screen Cast Customizing the Home Screen

Getting Started

This guide intends to walk you through installing RoomCast and using RoomCast to share screens.

• Deployment and Connection
• Presentation Methods

Deployment and Connection Note: You can connect the RoomCast to a wired network or Wi-Fi.

Related tasks
Connecting to a Wireless Network

Presentation Methods

You can share your screen using Yealink Wireless Presentation Pod, Miracast, AirPlay, and Google Cast. The following section introduces how to use WPP20 to share screens.

Before you begin
Make sure you have paired WPP20 with RoomCast and connected WPP20 to the PC which is powered on.

Procedure
Do one of the following:

• On the WPP20, press the presentation button to share the full screen of the PC.
• On the Yealink Wireless Presentation Pod software, click Advanced Share. Select the window you want to share and then click Start Sharing.

Note: For more information about other methods, refer to RoomCast Screen Sharing Guide.

Configurations on the Web
This section introduces how to go to the web user interface of RoomCast and configure the basic, network, and system settings.

• Signing in to the Web User Interface
• Basic Settings
• Network Settings
• System Settings

Signing in to the Web User Interface

Procedure

1. You can sign in to the web user interface of RoomCast by the following two methods:
2. When RoomCast connects to a wired/wireless network:
3. Make sure you connect the PC and RoomCast to the same LAN.
4. Open a web browser and enter the IP address of RoomCast (displayed in the top-right corner of the home screen).
5. Enter the username and password (the default administrator username is admin and password is 0000) and click Login.
6. When RoomCast does not connect to a wired network:
7. Connect PC to the wireless AP provided by RoomCast. (The AP name and password are displayed on the home screen, and the default name is Yealink-XXXXXX.)
8.  Open a web browser and enter the IP address of RoomCast (displayed in the top-right corner of the home screen).
9. Enter the username and password (the default administrator username is admin and password is 0000) and click Login.
10. After signing in, set the personalization, time, network, and password according to the quick setup.
    Note: The quick setup will pop up automatically when you sign in to the web user interface for the first time. You can also click Quick Setup in the bottom-right corner to open it.

Basic Settings

This section introduces how to share screens, customize the home screen, and control the LED indicator.

• Setting the Screen Cast
• Customizing the Home Screen
• LED Indicator

Setting the Screen Cast
You can share your screen using Yealink Wireless Presentation Pod, Miracast, AirPlay, and Google Cast.

Procedure

1. On the web user interface, go to Basic > Screen Cast.
2. Configure and save the following settings:

Default : enabled.
AirPlay| Enable or disable the RoomCast to share screens via AirPlay. Default : enabled.
Google Cast| Enable or disable the RoomCast to share screens via Google Cast. Default : enabled.
Cast from WAN Port| Enable or disable RoomCast to share screens via the office wired network. Default : enabled. If disabled, users cannot share screens via the wireless network which the RoomCast connects to.
Parameter| Description
---|---
On-Screen Code| Enable or disable the on-screen PIN code when using Miracast or AirPlay to share screens. Default : disabled.

Note: For more information about the screen sharing method of RoomCast, refer to the RoomCast Screen Sharing Guide.

Related tasks
Connecting to a Wireless Network

Customizing the Home Screen
You can customize the wallpaper, language, theme or others for the home screen of RoomCast.

Procedure

1. On the web user interface, go to Basic > On-Screen.
2.  Configure and save the following settings:

: detailed.
Wallpaper| Set the RoomCast wallpaper.
Note : you can upload a wallpaper that you like. Supported file format are png, jpg, or jpeg. The file size should be no more than 5MB and the resolution should be no more than 2MP.
Wallpaper Carousel| Enable or disable the RoomCast wallpaper carousel. Default : disabled.
On-Screen Language| Set the RoomCast display language.
Meeting Room Name/Host Name| Set the device name of RoomCast or the name of the meeting room that the RoomCast locates in.
Welcome Message| Set the welcome message of RoomCast.
Display Resolution| Set the resolution of the RoomCast output image. Default: auto. The available resolution you can select varies from the screen you connect. RoomCast will automatically select a best resolution to fit the connected screen.
Display IP Address| Enable or disable the home screen to display the RoomCast IP address. Default : enabled.
Display Wi-Fi Name| Enable or disable the home screen to display the RoomCast Wi-Fi name. Default : enabled.
Parameter| Description
---|---
Display Wi-Fi Password| Enable or disable the home screen to display the RoomCast Wi-Fi password.

• Default : enabled. This parameter is available only when you enable the
• Display Wi-Fi Name.

Display Time| Enable or disable the home screen to display the time.

• Default : enabled.

Display Brand Logo| Enable or disable the home screen to display the brand logo. Default : enabled. You can upload your brand logo. Supported file format are png, jpg, or jpeg. The file size should be no more than 5MB.

Related information Home Screen

LED Indicator
You can enable or disable the LED indicator of RoomCast.

Procedure

1. On the web user interface, go to Basic > LED Control.
2. Enable or disable the LED Indicator.

Network Settings

This section introduces: how to connect the RoomCast to a wireless network and use RoomCast to provide a Wi-Fi Hotspot.

• Connecting to a Wireless Network
• Wi-Fi Hotspot

Connecting to a Wireless Network
Except for connecting the RoomCast to a wired network, you can also connect it to a wireless network.

Procedure

1. On your web user interface, go to Network > Wireless Network > Connect to Exiting Network.

2. Click Scan Wireless Network to search for the wireless network.

3. Select the desired wireless network and connect the RoomCast to it.
   If the network is protected with password, enter its password.

4. Click Confirm to connect.
   The display device prompts that the RoomCast is connected to a wireless network.
   Note: The feature of Connect to Exiting Network is enabled by default. If you disable this feature, the RoomCast cannot connected to a wireless network.

Related tasks
Signing in to the Web User Interface

Wi-Fi Hotspot
You can set the parameters of the Wi-Fi hotspot provided RoomCast.

Procedure

1. On your web user interface, go to Network > Wireless Network > Wi-Fi Hotspot.
2. Configure and save the following settings:

enabled.
Band| Configure the frequency of the Wi-Fi hotspot.

• 2.4G
• 5G
• Default: 5G.

Network Name| Configure the name of the Wi-Fi hotspot.
Note : if you change the above parameter, you need to unplug and plug WPP20 to connect it to the RoomCast to refresh the Wi-Fi setting. Besides, you need to reconnect the devices connected to the Wi-Fi Hotspot provided by the RoomCast.
Password| Configure the password of the Wi-Fi hotspot.
Note : if you change the above parameter, you need to unplug and plug WPP20 to connect it to the RoomCast to refresh the Wi-Fi setting. Besides, you need to reconnect the devices connected to the Wi-Fi Hotspot provided by the RoomCast.
Channel| Configure the channel of the Wi-Fi hotspot.
| •       Auto
| •       36
| •       40
| •       48
| •       149
| •       153
| •       157
| •       161
| •       165
| Default: auto.
LAN IP Address| Configure the generation type of Wi-Fi hotspot address.

• Auto – generate the address segment of the Wi-Fi hotspot automatically. The default network segment is 192.168.144.X.
• Manual – if the auto generated network segment conflicts with the one you use, you can change the network segment, for example.
• Default: auto.

IP Address| Configure the IP address of the Wi-Fi hotspot.
Note : The IP address you enter should meet the format, for example, 192.168.145.X. Only when the LAN IP Address is set to manual do you need to configure this parameter.
Parameter| Description
---|---
Network Isolation| Enable or disable the network isolation.
Default : disabled. Generally, the devices connected to the Wi-Fi Hotspot provided by the RoomCast can access the internet. However, if you enable this feature, those devices can only share screens but cannot access the internet.

System Settings
This section introduces how to set the power and update schedule for the RoomCast.

• Power Schedule
• Power Saving
• Automatic Update

Power Schedule
If you enable this feature, the power saving mode automatically starts after the RoomCast is inactive for a specified amount of time outside the defined working hours. You can set working hours and add up to 5 working hours. If you disable this feature, the RoomCast is in working status all the time.

Procedure

1. On the web user interface, go to System > Power Schedule > Power Schedule.
2.  Enable Power Saving
3. Click Add, set the time, and click Save.
   Note: If you add multiple working hours, they will take effect simultaneously.

Power Saving
During power saving mode, no HDMI signal is outputting, while the Wi-Fi is still working. You can start screen sharing to wake up the RoomCast.

Procedure

1. On the web user interface, go to System > Power Schedule > Power Schedule.
2. Enable Power Saving.
3. In the Power Saving Timeout field, set the time and click Confirm.

Note: Activate the RoomCast with any of the following actions:

• Any device connects to the wireless AP provided by the RoomCast
• Any device starts screen casting
• Plug in or unplug the USB cable
• Plug in the HDMI cable
• Wake up the display device

Automatic Update
If you enable this feature, the RoomCast will check whether a new version is available at a specific time each day. If it is, the RoomCast will automatically upgrade to the new version.

Procedure

1. On the web user interface, go to System > Update > Update Schedule.
2. Enable Automatic Update.
3. Set the Update Time and click Confirm.

Digital Signage
RoomCast can be used as digital signage for enterprise needs to welcome external visitors and display culture promotion or announcements.
Once the RoomCast is connected to the Yealink Device Management Platform, it can synchronize meeting room calendars and digital signage content after the device is bound to a meeting room.

• Connecting to Yealink Device Management Platform
• Synchronizing to Meeting Room Calendar
• Digital Signage Content

Connecting to Yealink Device Management Platform

RoomCast supports connecting to Yealink Management Cloud Service(YMCS) or Yealink Device Management Platform(YDMP) to manage, diagnose and alarm all devices in a unified manner.

About this task

• Before powering the device for the first time or restoring to factory settings, you need to add the device to the YMCS or YDMP. After the device is powered on, it will automatically connect to the management platform without manually opening it on the web user interface.
• For more information on how to use YMCS or YDMP, please refer to the Yealink Management Cloud Service Administrator Guide/Yealink Device Management Platform Administrator Guide.

Turning on via Web User Interface Manually：

Procedure

1. Go to the web user interface of RoomCast.
2. Go to System > Auto Provision, enable DM Server Active.
3. Adding devices in the YDMP.

Synchronizing to Meeting Room Calendar
After adding the RoomCast to the YDMP, you can bind it to the meeting room in the Yealink Workspace Management Platform(YWMP). The meeting room schedule will be automatically synced to RoomCast and displayed at the top (detailed mode)/bottom (minimalist mode) of the RoomCast home screen.

Digital Signage Content

• Digital signage is used to display the information needs such as enterprise culture promotion, enterprise announcement information proclamation, and external visitor welcome.
• You can configure and set the digital signage in the YWMP. Please refer to Yealink Workspace Management Platform Administrator Guide.

References

• 帮助中心
• Yealink Support
• Yealink Support
• Yealink Support
• ymcs.yealink.com/

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