FUJITSU ScanSnap iX1600 Image Scanner Owner’s Manual

: June 3, 2024
: FUJITSU

Table of Contents

Business Needs
Solution
Recommended Model
Features and Benefits
Recommended Product
References
Read User Manual Online (PDF format)
Download This Manual (PDF format)

FUJITSU ScanSnap iX1600 Image Scanner Owner’s Manual

Case Study:

Powers Law Group goes digital to efficiently guide clients through the complex U.S. immigration system

Using image scanners to digitize can help law firms like Powers Law Group to mitigate risk, streamline processes, expedite application approvals, and keep costs down. To achieve the goal of being a paperless office, the firm uses Fujitsu ScanSnap scanners to capture client IDs, applications, forms, receipts, case documents, contracts, invoices, and more.

Business Needs

Powers Law Group, P.C., founded by Ruby Powers in 2009, is an immigration law firm focused 100% on U.S. Immigration and Nationality Law. Based in Houston, Texas, the firm represents clients worldwide, including investors, multinational corporations, small to midsize businesses, and individual clients.

Working with the U.S. Citizenship and Immigration Services (USCIS) requires precise documentation. This includes applications that must be signed with physical signatures. While managing these documents can be cumbersome, the Powers Law Group uses the latest document management technology with their fleet of ScanSnap scanners to deal with the mountains of paperwork that’s required to service their client base.

From the beginning, we wanted to be as paperless as possible,” notes Ruby
Powers. For the small but agile firm, that means digitizing intake forms, contracts, and payment records in addition to USCIS receipt notices, approval notices and denials. “Of course, some government agencies don’t allow electronic signatures, so we need to digitize wet-signed documents.

When Powers set up her firm, she resisted purchasing a big copier and printer, not wanting to devote the space to a large device. She also was concerned about the cost and maintenance aspects of managing a large office machine. But initially, the firm had to deal with plenty of paperwork, and the office had a whole room devoted to maintaining paper files.

Solution

Fortunately, Powers received some good advice from a fellow lawyer. “When I started my firm, another law firm owner told me: you’ve got to get a ScanSnap scanner!” she says.

Today, most employees at the firm have their own ScanSnap scanner. Fujitsu scanners and state-of-the-art imaging software capture data with precisio —so all the data is reliably captured the first time and isn’t misinterpreted or lost. They empower law firms like Powers Law Group to maintain a detailed record management system. This helps mitigate risk, streamline discovery, and keep costs down.
Maintaining documentation digitally helps support remote working during travel (or pandemics) and minimizes the space needed for storing lots of paper.

“We no longer need a file room,” notes Powers. “After scanning and closing hundreds of files during the pandemic and ceasing to make new physical file folders since 2021, we have truly taken our paperless goal to another level. Today, we have about half of a large file cabinet of actual files, which is a pretty big deal.”
And the scanners work well with the firm’s online storage provider, Dropbox Professional, and Cerenade, the preferred immigration and case management software.

“We strive to be as paperless as feasible, and our Fujitsu ScanSnap scanners help make that possible.”

Ruby Powers,
Founder, Powers Law Group, P.C.

Recommended Model

The ScanSnap iX1600 is the all-in-one document-management solution leading the industry in efficiency and flexibility, easing your transition from physical paper to digital data. It lets you digitize and organize all your documents with one touch and enjoy all the benefits you’d expect from ScanSnap within the fastest possible times.

Features and Benefits

Easy Touch-Screen Scanning – Select a profile and ScanSnap does the rest. intelligent image processing delivers great results.
Great for Both Individuals and Teams – Personalized icons for up to four people make it easy to use the touch screen at a glance.
Receipt Scanning – Quickly scan and recognize receipts, manage them in ScanSnap Home or export them to your favorite application.
Direct Scan-to-Cloud Functionality – With Wi-Fi connectivity and a ScanSnap Cloud account, it’s possible to scan directly to popular cloud services—no computer or mobile device needed.
Fast, double-sided scans – Scan up to 40 pages per minute via a 50-page automatic document feeder (ADF).
Flexibly connectivity – Use either Wi-Fi (2.5/5GHz) or USB to connect to your scanner.
Improve productivity – Instantly create a variety of files as you scan, including searchable PDFs, JPEGs and editable Microsoft® Word, Excel and PowerPoint® files.

Instruction Picture