FUJITSU Agency Submit Candidate User Guide

FUJITSU Agency Submit Candidate

Product Information

Specifications

• Brand: Fujitsu
• Restricted Access
• Function: Candidate Submission and Profile Management

Product Usage Instructions

How to Add a Candidate Profile

1. Fill out the candidate information.
2. Click on ‘Save and Close’.
3. Click ‘Yes’ on the confirmation box.
4. Expand dropdown boxes or amend details in the left-hand menu for additional information.
5. For contingent profiles, ensure GDPR compliance when submitting.
6. Scroll down to ‘Labels’ and indicate if the candidate is within or outside the Rate Card.
7. Click on ‘Add’, select the appropriate option, and click ‘Save’.

How to Submit a Candidate

1. Access the requisition request.
2. View role information such as location, job description, and key contacts.
3. Click on ‘Submit Candidate’ in the top right corner.
4. Select the candidate from the dropdown list.
5. Check the box ‘Create Job application on behalf of Candidate’.
6. Click ‘Submit’ at the top of the webpage.
7. Your candidate has now been successfully submitted.

FAQ

• Q: What should I do if I forget to check the box ‘Create Job application on behalf of Candidate’?
• A: Failure to check this box will result in the candidate being loaded as a prospect and immediately rejected by the Recruiter. To avoid this, ensure you always check this box before submitting a candidate.

How to Add a Candidate Profile

• Above is how the home screen will look when you have successfully logged into ZinZai Connect.
• To add a candidate that you will be able to submit, please click on ‘Talent’ circled above.
• You can also access ‘Talent’ by clicking on Agency Hiring then clicking on Talent.

Please ONLY complete the fields listed below

• Last Name
• First Name
• E-Mail – Please prefix the email of the candidate with a 2 or 3 letter acronym that identifies your agency (eg XXXjoe.bloggs@gmail.com) and use that prefix for all your contingent
• Display Data to Candidate – This will be NO
• Attachments – You can upload the candidate’s CV and cover sheet here or wait until the candidate has been saved and then add with any additional information on the next page.

Once you have filled out the above information, please click on ‘Save and Close’.
You will then see the below box, please click on Yes

On the below page there is the option to add additional information by expanding the dropdown boxes or amending existing details via the options in the left-hand menu. For contingent the additional information will be minimal, and Agencies are requested to be mindful of GDPR regulation when submitting.

• Within the above page after creating the candidates’ profile, scroll down till you see Labels so we can add in if the candidate is Within Rate Card, if the candidate is outside of Rate Card, please leave this section blank.

• If the candidate is within the rate card, click the drop-down box and select Within Rate Card. Once complete, please click on Save.

• You will know it has been saved when it shows as above.

How to Submit a Candidate

• When you have been asked to submit a candidate, please view your notifications at the top right corner which is circled above in the bell icon.

• When you click on the most recent notification, you will see the below message stating you have been asked to submit candidates for the requisition.

• There will be a link here for you to click on that will take you directly through to that requisition.

• You can also access the most recent requisition request through the ‘Things to Finish’ boxes at the bottom of the screen.

• Alternatively, you can view all Requisitions that have been assigned to you via the ‘Invitations’ quick access button. Within the ‘Invitations’ section you can see all Reqs assigned to your agency (10 per page) with the facility to filter or search on Keywords to identify specific Reqs.

• Once you have opened the requisition you will be able to view information about the role, for example, location, job description and Key Contacts from Fujitsu (Hiring Manager and Resource Manager).
• To submit a candidate to a role, click on the button, ‘Submit Candidate’ in the top right corner

You will then have a view of the ‘Submit Candidate’ screen

1. Select from the drop downlist, the candidate you would like to submit to this requisition.
2. Once the candidate has been selected you MUST tick the box ‘Create Job application on behalf of Candidate’. Failure to check this box will mean that the candidate will be loaded as a prospect and then immediately be rejected by the Recruiter.
3. Click on Sumit at the top of the webpage.
4. This will then have submitted your candidate to the requisition and the process is now completed.

Document Control

Date

authorized:

| 09/08/2023
Next review date:| 01/01/2024

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