DAKTRONICS Venus Control Suite Media Library User Guide

Venus Control Suite Media Library Quick Guide

The Media Library

The Media Library houses all media uploading, tagging, associating, and managing. The Media Library can be accessed through both the Scheduling and Web Editor apps. Additionally, media files can be quickly uploaded from the Launchpad. This guide will detail how to access and use the Media Library functionality.
Accessing the Scheduling or Web Editor Apps
Follow these steps to access either the Scheduling or Web Editor apps:

1. Login to Venus Control Suite and select an account to access the Launchpad.
2. Select either Scheduling or Web Editor from the My Apps menu. Refer to Figure 1.

The Media Library in Scheduling and Web Editor Apps This section will cover the core functionality of the Media page- uploading, tagging, editing, filtering, previewing, and deleting-for both the Scheduling and Web Editor apps.

Uploading Media

1. Click Media inside either the Scheduling or Web Editor apps. Refer to Figure 2.

2.  Click Add New. Refer to Figure 3. Note: The Add New button has a drop-down list for New Web Presentation, New Content Studio Presentation, or Free Content.

3.  Drag and drop files or click and navigate to files inside the Upload Media menu. Refer to Figure 4.

4. Click Next.

5. Tag media by selecting existing or clicking to create new tags. Refer to Figure 5.
   Note: Advanced scheduling accounts will be prompted to tag and associate the media.

6. Click Save.

Editing, Bulk Editing, and Tagging

1. Select a single media file to open the slide-in menu. Refer to Figure 6.
2. Click the thumbnail in Thumbnail for a preview of the media file.
3. Select File Details to see the dimensions, file size, last modified date, type, and uploaded by information.
4. Select Association to bring up Media Association. Media Association is used to select associated accounts if using an advanced scheduling account and is primarily used for proof of play reports.
5. Select Tags to see the tags attached to the selected media file.
6. Select one or more media file(s) and click to add or manage tags. Refer to Figure 5.
7. Make bulk changes to media files by selecting multiple media files and clicking . This is used to bulk edit tags, association, download the files, or delete.

Filters
Use the Filters Menu to limit what media populates the media list. Filter based on the title, order, association, added to library, dimensions, file types, or tags. Use multiple filters to quickly narrow, locate, and access the desired material. Refer to Figure 7.

Previewing

1. Select the desired media file from the list.
2. Click the thumbnail on the slide-out menu to preview the file. Refer to Figure 8.

Note: Images, videos, and web presentations can all be previewed in the slide-out menu.

Remove Media

1. Select one or more media files.
2. Click or to remove.

Launchpad Quick Upload

Media files can be quickly uploaded to the Media Library via the Launchpad without tagging and associating. Once uploaded, these file can be accessed in the Media Library in either the Scheduling or Web Editor apps for more advanced management.
Follow these steps to upload media through the Launchpad:

1. Login to Venus Control Suite and select an account to access the Launchpad.
2. Drag and drop files or click and navigate to files inside the Upload menu. Refer to Figure 9.
3. Use Files View to see a preview of uploaded media. Refer to Figure 10.

Media Management Mode

Media sharing can be managed in one of two ways in accounts with hierarchy. Manual mode allows the account owner to share individual media files with specific accounts. Automatic mode shares all media files with all linked accounts. This selection can be accessed via settings.

1. Navigate to Settings by selecting .
2. Select either Manual or Automatic. Refer to Figure 11.

Media Sharing
To share media while Manual Media Management Mode is active, follow these steps:

1. Select the media file(s) to be shared.
2. Click .
3. Select Sharing.
4. Search for and select desired accounts. Refer to Figure 12.

Media Approval

The media approval system is designed for advanced scheduling. This allows the Display Owner to approve the media that can be displayed from Advertisers while still allowing advertisers to create media. Once media is approved, it can be scheduled to a display. Refer to Figure 13 and Figure 14 for both submitting and approving media.

Submit for Approval (Advertisers)

1. Upload media via the methods outlined in this guide.
2. Navigate to the list of uploaded media.
3. Select the files to be sent for approval.
4. Click .

Approve or Reject (Display Owner)

1. Navigate to the Media Library. An icon indicates if there is new media approvals.
2. Select submitted material.
3. Click either .

DD5352236
Rev 00
08 February 2024
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