Canon 400i Multifunction Copier User Guide

Canon 400i Multifunction Copier

Product Information

Specifications

• Model: [Product Model]
• Dimensions: [Product Dimensions]
• Weight: [Product Weight]
• Power Source: [Power Source]
• Supported Functions: Copy, Fax, Scan, Print

Product Usage Instructions

Using the Control Panel
The machine is operated and configured using the control panel. The control panel consists of various keys and a touch panel display. Here are the key functions:

• Settings/Registration Key: Press this key to configure the machine’s settings and register items.
• Energy Saver Key: Set the machine to enter sleep mode when not in use. Press this key to cancel sleep mode.
• Brightness Adjustment Dial: Use this dial to adjust the brightness of the touch panel display.
• Volume Settings Key: Adjust the volume of the alarm when sending or receiving a fax.
• Counter Check Key: Display the total number of copies and prints output with the machine.
• Edit Pen: The pen used to operate the control panel is stored here.
• Touch Panel Display: Use the touch panel to select functions and configure machine settings.
• Main Menu: Press this button to display the Main Menu.
• Quick Menu: Press this button to display Quick Menu buttons for frequently used setting combinations.
• Shortcut: Press these buttons to switch the display to another function without returning to the Main Menu.
• Status Monitor/Cancel: Use this key to confirm job status, pause or cancel a print job.
• Indicator Lights: These lights indicate the machine’s status (processing, error, power on/off).

Placing Originals
There are two ways to place originals on the machine: platen glass or feeder.

Platen Glass

1. With the side of the original you want to scan face down, align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner).
2. [Additional Steps if any]
3. [Additional Steps if any]

Feeder:

1. [Step-by-step instructions for placing originals in the feeder]
2. [Additional Steps if any]
3. [Additional Steps if any]

FAQ

Q: How do I register frequently used setting combinations?
A: To register frequently used setting combinations, follow these steps:

1. [Step-by-step instructions for registering frequently used setting combinations]
2. [Additional Steps if any]
3. [Additional Steps if any]

Q: How do I print from a computer?
A: To print from a computer, follow these steps:

1. [Step-by-step instructions for printing from a computer]
2. [Additional Steps if any]
3. [Additional Steps if any]

This guide describes the basic operations of each function and introduces sev- eral of the machine’s most useful functions. To learn more about the functions described in this guide, see the e-Manual. After you finish reading this guide, store it in a safe place for future reference.

Using the Control Panel

The machine is operated and configured in the control panel. By learning more about the various names and functions available on the machine, you can use the machine more efficiently.

Placing Originals

There are two ways to place originals on the machine. You can either place them on the platen glass, or use the feeder. When you want to copy/scan multiple documents at once, place the originals in the feeder. When copying/scanning originals that cannot be placed in the feeder (books, a single page of a stapled document, etc.), place the original directly on the platen glass.

Numeric Keys
Use these keys when entering numeric values, such as when entering fax numbers or the number of copies.

Customizing the Main Menu

Selecting a Function

Changing the Function Key Layout
You can set to display/hide each function key, and place frequently used function keys in easy to access positions. You can also change the number of keys displayed on a single screen.

• A Enables you to select the number of buttons and the layout.
• B Enables you to select the order to display the function keys.
• C Enables you to place a blank space on the Main Menu screen.

Registering a Function Key Shortcut Button
Since shortcut buttons are always displayed on the left side of the touch panel display even when the function is switched, you can switch the function without returning to the Main Menu screen. Changing the Background of the Main Menu Screen
You can select from five types of backgrounds. To delete a shortcut button that has been set, select [Unassigned] on the setting screen.

The first screen displayed after logging in to the machine is called the Main Menu screen. It includes buttons that lead to the various functions (function keys). The Main Menu screen can be freely customized by changing the number, layout, and background of the function keys and displaying a button for switching the language, etc.

C Displaying all the function keys
If the function you want to use is not displayed on the Main Menu screen, press [Show All]. The hidden function keys are displayed.

Displaying a shortcut to Settings/Registration
You can place a shortcut button for an item that can be set from (Settings/Registration), such as automatic density correction or paper drawer settings. This enables a setting to be quickly displayed without selecting it from (Settings/Registration).

Registering Frequently Used Setting Combinations

Various Quick Menu Functions

How to Register Settings Set in a Function Screen as a Quick Menu Button

You can register combinations of frequently used settings as a single item in the Quick Menu. By adding the login function to the combination, you can register different Quick Menu Buttons for each user, customizing the Quick Menu for each user’s needs.

Personal/Shared Button
When logging in through Single Sign On-H, you can register a Personal button. Settings registered under the Shared button are available to all users. You can add your individual setting combinations under the Personal button, and settings you want to share with coworkers under the Shared button.

Checking the Job Status/Machine Status

Log Screen
The Log screen displays a list of jobs that have been executed.

Operations that can be performed on jobs being executed or the job history
To cancel a job or change the job priority, select a job and press a button under the job (log) list.

• Details
  Displays detailed information for the selected job. A three digit number starting with a “#” indicates the status when an error has occurred.

• Cancel
  Cancels the selected job.

• Interrupt/Priority (for Copy/Print Jobs)
  Changes the priority of copy and print jobs.

• Print List (for Send Jobs)
  Press [Print List] when you have trouble sending faxes, etc. The transmission status up until the current time is printed.

• Specify as Send Dest. (for Send Log)
  Enables you to reuse a destination. If you select a destination in the send history and press [Specify as Send Dest.], you can send fax and scan data to that destination.

You can check the status of jobs being executed or a log of jobs that have been executed from the Status Monitor/Cancel screen. On this screen, you can change the priority of jobs and set a destination from the past send history. You can also check the status of consumables.

The status of jobs being executed or the job history can be checked with the following icons.

Register Destination (for Send Log)
If you select a destination in the send history and press [Register Destination], you can register that destination to the address book.
Check I-Fax RX (for Receive Jobs/Log)
Enables you to check whether any new I-faxes have been received.

• A Remaining amount of toner
  OK: 100% to 11%
  Low: 10% to 1%
  Empty: 0%

• B Amount of waste toner
  OK: 0% to 79%
  Near Full: 80% to 99%
  Full: 100%

• C Remaining amount of staples
  OK: 100% to 26%
  Low: 25% to 1%
  Empty: 0%

Copying Documents

How to Copy Documents

Various Copy Functions

Enlarging or Reducing
You can copy from one paper size to another, such as from A4 to A5 (preset zoom), or change the zoom ratio manually by entering an enlargement/reduction ratio. You can press [1:1] to cancel the set zoom ratio.

Caution Regarding Original Orientation

When setting page numbers or margins, take care with the orientation of the original.
Select the button for an icon displayed on the touch panel display in accordance with the actual orientation of the original you have placed.
When using functions where the orientation of the original is important, buttons for selecting the orientation are displayed on the setting screen.

Option Screen Functions
The Option screen contains convenient copy functions, like copying double- sided originals, such as driver’s licenses or ID cards, to a single sheet of paper, etc. Other convenient Option screen functions are described in “Finishing Documents,” on p. 24.

This section describes the Copy function. Understand the basic flow of operations and the various information displayed on the Copy Basic Features screen to efficiently and conveniently make copies. The various copy functions such as two-sided copying and ID card copying can be set from the Copy Basic Features screen.

Sending Faxes

How to Send Faxes

Various Fax Functions

You can specify the destination from the Address Book or a one-touch button.
It is convenient to register destinations in the Address Book. By registering frequently used destinations in one-touch buttons, you can eliminate the need to search for them in the Address Book.
For information on registering destinations to the Address Book/one-touch buttons, see “Registering New Addresses,” on p. 16.

Adjusting the Volume of the Incoming Fax Tone
You can adjust the volume of the incoming fax tone using the button on the side of the control panel.

Original Typ e
Select [Text] for originals that have been printed out and are comprised mainly of text. Select [Photo] for photo or hand drawn originals.

The basic steps for sending a fax are to place an original and specify a destination fax number. If you feel it is troublesome to enter a fax number, register it in the Address Book or a one-touch button. You can also adjust the density and resolution to send faxes that can easily be read by the recipient.

Sending Scanned Data

How to Send Scanned Data via E-Mail

Various Send Settings

Sending Data According to the Original Type
You can send high-quality data by specifying the settings such as original type and resolution according to the features of the original.

See the previous page for details.

Sending Data to a Server
In addition to sending data as an e-mail attachment, you can create a shared folder on a network to perform centralized management of scanned data on a server. You can send to file servers that support various protocols including SMB, FTP, and WebDAV. To send to a file server, it is necessary to set a server name (host name), folder path, user name, and password on the machine according to the settings of the server. Sending to a Personal Folder
By registering a shared folder on a network as a personal folder, you can send scan data to that folder. This function can be used when performing user authentication with a login service such as SSO-H.

You can scan originals and send the data as e-mail attachments. You can also send the data to a shared folder on a network. When scanning originals, you can select a file format such as PDF or JPEG. See the previous page for information on setting the suitable scan settings for an original.

Registering New Addresses

How to Register New E-Mail Addresses in the Address Book

How to Register One-Touch Buttons

By registering destinations in the Address Book or a one-touch button, you can reduce the time it takes to enter in destinations. You can register not only e-mail addresses and fax numbers, but also file servers and groups of addresses. You can register up to 1,600 addresses in the Address Book, and 200 in one-touch buttons.

• Destination Type
  Select the type of destination you would like to register.
  The information that is required differs depending on the type of destination you are registering.
  Check the information required for each type of destination.

• E-Mail
  E-mail address

• Fax
  Fax number, subaddress, and password

• I-Fax
  I-fax address, mode and conditions if required by the destination

• File
  File destination’s file path, protocol, host name

Storing Data in USB Memory

How to Store Scanned Data

Various Scan Settings

You can store scanned data in memory media. Memory media can be connected to the machine through the USB port on the side of the machine to the right of the control panel. When scanning data, by setting the original type, file format, and file name, you can save data in an easy to use format.

Using Data Stored in USB Memory

How to Access Stored Data

Various Print Settings

You can print data stored in memory media. You can also have the machine automatically adjust a PDF or XPS file to print to a selected and loaded paper size, and can set sorting or stapling when printing multiple pages. Furthermore, you can print files that have been stored in another imageRUNNER ADVANCE by accessing it.

You can use this feature when printing PDF or XPS files.

Removing Memory Media
When removing memory media from the machine, make sure you first press the button and follow the instructions displayed on the screen. If you do not follow the proper procedure, the data may be damaged.

Using the Network
If an imageRUNNER ADVANCE with an Advanced Space exists on the same network, this machine can access and print data in the Advanced Space of that machine. You can also store data scanned using this machine in the Advanced Space of another imageRUNNER ADVANCE on the network.

Digitizing Documents

Available File Formats

File Formats

• JPEG
  Create a JPEG file. The Grayscale or Full Colour mode is automatically selected for the colour mode.

• TIFF
  Create a TIFF file. The Black & White mode is automatically selected for the colour mode.

• PDF
  Create a PDF file. You can also specify additional settings.

• XPS
  Create an XPS file. You can also specify additional settings.

• OOXML
  Create an Office Open XML (pptx) file. The Grayscale or Full Colour mode is automatically selected for the colour mode. You can also specify additional settings.

You can send or store scanned originals in a variety of formats, such as JPEG, XPS, and PDF. Also, when sending/storing a PDF file, you can outline images, reduce the file size, and perform a wide variety of other settings. Select the optimal file type for how you want to use the digitized data.

Detailed PDF Settings

• Trace & Smooth
  You can create a PDF file, containing an outline image that is reusable in Adobe Illustrator. By overlaying scanned images, you can display clear, easy to read text in the document.

• Reader Extensions
  You can create PDF documents that are compatible with Adobe Reader’s comments function.

• Encrypt
  You can create an Encrypted PDF. You can set restrictions on opening and printing the PDF, and can password the PDF as well.

• Compact
  You can create an Encrypted PDF. You can set restrictions on opening and printing the PDF, and can password the PDF as well.

• Compact
  Use this when you want to reduce the file size. You can compress a scanned original using a high compression ratio.

• OCR (Text Searchable)
  Use this to extract text data from the part that can be recognized as text. You can search the created PDF document.
  

• Add Digital Signatures
  Use this to extract text data from the part that can be recognized as text. You can search the created PDF document.
  *Some functions require optional products. Some buttons may not appear on your machine.

Adding Settings to a PDF
You can add certain settings from [Set Details] when selecting PDF, XPS, or OOXML as the file format.
As shown in the sample image, you can combine multiple settings, including:

• Digital signatures to help prevent data from being altered
• OCR to allow text searching
• Encryption
• Trace & Smooth to clearly display scanned data.

Finishing Documents

Various Finishing Functions

How to Staple Documents (When Using the Copy Function)

When using the Staple function, take care of the orientation of the original, and specify the settings according to the instructions on the screen.

Depending on the alignment of the paper and the stapling position, the staples may be inserted from the back of the paper.

*You can use the Staple function when a staple finisher is attached to the machine.

By setting a finishing function when copying or printing, you can output documents in a manner that is easy to see and manage. This is especially useful when copying or printing documents with multiple pages, for example by using the Collate function to collate copies in page order, or the N On 1 function to combine multiple pages together on a single sheet of paper.

Printing from a Computer

How to Print from a Computer

Various Settings on the Basic Settings Tabs

Use the printer driver to print data on your computer from the machine. The printer driver contains many print settings, but the most frequently used settings are on the [Basic Settings] tab. Utilize the [Basic Settings] tab first.

Setting the Finishing Mode

• 1-sided/2-sided/Booklet Printing
  Set whether to use one-sided or two-sided printing.

• Binding Location
  Set the binding location when performing two-sided printing or stapling.

• Finishing
  Select [Collate] or [Group] for the sorting method.

The detailed finishing settings are equivalent to those for the Copy function. See the previous page.

Printing with the Multi-Purpose Tray

How to Print Using the Multi-Purpose Tray

Take the stack of envelopes and loosen them, and then remove curling. Also remove the air inside the envelopes.

• COM10 No.10, Monarch, DL, ISO-C5,
  Yougatanaga 3 Load the envelopes so that the flap is on the far side.

• Nagagata 3
  Load the envelopes so that the flap is facing towards the machine.

Printing to Paper Loaded in the Multi-Purpose Tray from a Computer

You can use the multi-purpose tray to copy and print to various types of paper including envelopes, labels, transparencies, and bond paper. Note that the direction to load envelopes depends on the type of envelope.

Settings on the Machine

Operating the Machine from a Computer

What is the Remote UI?
The Remote UI is a function for remotely checking and operating the machine. It also enables you to directly print files on the desktop of your computer.

Various Remote UI Functions

You can export and import registered information.

The information that can be exported/imported includes the Address Book, one- touch button, and Web browser information.
The exported data can be shared between imageRUNNER ADVANCE series machines, and can be used to carry over settings when replacing a machine, etc.

Switching the Login Service

The machine supports various login services. The login service to use can be switched using Service Management Service.

• Department ID Management
  Manages login information using an ID and PIN assigned to each department. The number of prints made can be counted and copy limits can be set.

• Single Sign On-H (SSO-H)
  Manages login information using an ID and password assigned to each user. Enable SSO-H when using functions that require user personalization, such as Quick Menu personal buttons and personal folders.

You can check the consumable and machine status.
You can check the amount of remaining paper and toner.
An error message is also displayed on the top screen when an error has occurred, etc.

You can use the Remote UI function to check the status of the machine and specify settings from the browser screen of a computer on the network. Use the Remote UI to comfortably perform operations such as editing the Address Book and importing/exporting device settings using the keyboard of your computer.

How to Access the Remote UI

Main Screen

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