Canon 2945i imageRUNNER Printer User Guide
- June 16, 2024
- Canon
Table of Contents
- Canon 2945i imageRUNNER Printer
- Product Information – imageRUNNER
- Introduction
- Viewing User’s Guide
- **About the Machine
- Options
- Setting Up
- FAQ – Frequently Asked Questions
- Introduction
- Introduction
- Disclaimers
- About the Machine
- References
- Read User Manual Online (PDF format)
- Download This Manual (PDF format)
Canon 2945i imageRUNNER Printer
Product Information – imageRUNNER
Specifications
- Model: 2945i / 2945 / 2935i / 2930i / 2930 / 2925i / 2925
- User’s Guide: USRMA-8253-00 2023-03 en
- Copyright: CANON INC. 2023
Introduction
The imageRUNNER is a multifunctional printer that offers a range of features to enhance productivity and efficiency. This user’s guide provides detailed instructions on how to use the various functions and settings of the machine.
Using User’s Guide
The User’s Guide is designed to help you navigate through the different
sections and topics easily. It provides step-by-step instructions,
illustrations, and explanations to ensure a smooth user experience.
Screen Layout of User’s Guide
The User’s Guide interface consists of different sections, including:
- Table of Contents: Provides an overview of the manual’s contents and allows quick navigation to specific topics.
- Viewing User’s Guide: Explains how to view and access the User’s Guide on the machine’s display screen.
- Manuals and Their Contents: Describes the different manuals included with the product and their respective content.
- Notice: Important information and warnings regarding safety, usage, and maintenance of the machine.
Viewing User’s Guide
To view the User’s Guide on the machine’s display screen:
- Power on the machine by following the instructions in the “Turning ON the Machine” section.
- On the main screen, navigate to the “User’s Guide” option.
- Select “User’s Guide” to access the full manual.
- Use the navigation buttons or touchscreen to browse through the different sections and topics.
Manuals and Their Contents
The product includes multiple manuals with specific content:
- User’s Guide: Provides comprehensive instructions on using the machine and its features.
- Replenishing the Staples for the Inner Finisher: Detailed steps to refill staples in the inner finisher.
- Replacing the Drum Unit: Instructions for replacing the drum unit.
- Emptying the Punch Waste (Optional): Steps to empty the punch waste container (if applicable).
**About the Machine
**
The machine is a high-performance multifunctional printer capable of handling various tasks such as printing, scanning, copying, and faxing. It offers advanced features for efficient document management.
Turning ON the Machine
To turn on the machine:
- Ensure the power cable is properly connected to a power source.
- Press the power button located on the machine’s control panel.
- Wait for the machine to initialize. The display screen will indicate when it is ready for use.
Turning OFF the Machine
To turn off the machine:
- Press the power button located on the machine’s control panel.
- Wait for the shutdown process to complete. The display screen will turn off when the machine is powered down.
- Ensure that the power cable is disconnected from the power source.
Replenishing the Staples for the Inner Finisher
If you need to refill staples in the inner finisher, follow these steps:
- Open the inner finisher cover to access the staple cartridge.
- Remove the empty staple cartridge and replace it with a new one.
- Close the inner finisher cover securely.
Replacing the Drum Unit
To replace the drum unit, please follow the steps below:
- Open the front cover of the machine.
- Remove the old drum unit by pulling it towards you.
- Take the new drum unit out of its packaging and slide it into the machine until it clicks into place.
- Close the front cover of the machine.
Emptying the Punch Waste (Optional)
If your machine is equipped with a punch waste container, follow these
steps to empty it:
- Locate the punch waste container at the designated area of the machine.
- Remove the container carefully and dispose of its contents appropriately.
- Reinsert the empty container back into its original position.
Paper Jams in the Inner Finisher
If you encounter a paper jam in the inner finisher, please refer to the
troubleshooting section of the User’s Guide for specific instructions on how
to clear the jam.
Clearing Staple Jams (Optional)
If a staple jam occurs in the inner finisher, follow the steps provided in
the User’s Guide to safely remove the jammed staples and resume normal
operation.
Staple Jam Has Occurred in the Inner Finisher
If a staple jam has occurred in the inner finisher, please refer to the
User’s Guide for detailed instructions on how to address and resolve the
issue.
Options
The machine offers various optional equipment to enhance its functionality. Refer to the User’s Guide for detailed information on available options and their installation procedures.
Optional Equipment Supporting Specific Functions
There are optional equipment available that provide additional functions
and features. Please consult the User’s Guide for a comprehensive list of
supported optional equipment and their respective functions.
Hardware Specifications
For detailed hardware specifications, including dimensions, weight, power
requirements, and connectivity options, please refer to the User’s Guide
section dedicated to hardware specifications.
Setting Up
The User’s Guide provides step-by-step instructions on setting up the machine for initial use. It covers aspects such as unpacking, connecting cables, installing software, and configuring network settings. Follow the instructions carefully to ensure a successful setup process.
FAQ – Frequently Asked Questions
Q: Can I use third-party staples in the inner finisher?
A: It is recommended to use genuine Canon staples specifically designed for
the machine to ensure optimal performance and avoid potential issues.
Q: How often should I replace the drum unit?
A: The drum unit replacement frequency depends on the usage and
environmental conditions. Refer to the User’s Guide for guidelines on
determining when to replace the drum unit.
Q: Can I connect the machine to a wireless network?
A: The machine may support wireless connectivity with the appropriate
optional equipment and configuration. Please consult the User’s Guide for
detailed instructions on wireless network setup.
Introduction
98KY-000 This chapter describes the instructions on how to use the User’s Guide, disclaimers, copyright information, and other important information for customers. Read this chapter as necessary.
Manuals for the Machine
This section describes the different manuals you can refer to for information
on how to use the User’s Guide (this manual) and the machine’s functions and
operating procedures.
Using User’s Guide(P. 3) Manuals and Their Contents(P. 10)
Disclaimers and Copyright
See this section for disclaimers and copyright information. Notice(P. 11)
2
Introduction
Using User’s Guide
98KY-001 The User’s Guide is a manual that can be viewed on your computer or
smartphone, etc. This section describes the screen layout of the User’s Guide
and how to view the User’s Guide. It also describes how to make settings for
the display of the User’s Guide.
Screen Layout of User’s Guide
This section explains the User’s Guide screen layout and how to use the
buttons on the screen. Screen Layout of User’s Guide(P. 4)
Viewing User’s Guide
This section describes what you should be familiar to when viewing the User’s
Guide, including the meanings of the marks used in the User’s Guide and how
the buttons on the touch panel display and the computer screen are represented
in the User’s Guide. Viewing User’s Guide(P. 8)
Setting the Display of the User’s Guide
You can change the character size used in the User’s Guide, and switch the
screen layout to one that is appropriate to the device on which the User’s
Guide is displayed.
If you are unable to view the manual in PDF format, download Adobe Acrobat
Reader from the Adobe Systems website (https://get.adobe.com/reader/).
How to find the topic you are looking for Search the contents You can find the
page you are looking for by selecting the topic from the Contents on the left
side of the
screen.
Search by keyword
Perform a search by entering a keyword, such as “fax” or “wireless LAN,” and
the pages containing the keyword are displayed. You can find the page you are
looking for from those results. You can also enter phrases such as “connecting
to a network.” The keyword search also supports the AND Boolean to search for
multiple keywords. For the details of the search screen and how to operate the
screen, see Search(P. 6) .
3
Introduction
Screen Layout of User’s Guide
The User’s Guide is divided into different screens, and the content of each
screen varies.
Top Page
Appears when the User’s Guide starts.
98KY-002
/
Click to display all items underneath chapters. Click
to return to the original list.
/
Click to switch between the table of contents and the search display. When the
table of contents is displayed, each click on switches between hiding and
showing the display. When the search display is shown, each click on switches
between hiding and showing the display.
4
Introduction
Click to specify settings such as text size, layout, and display method for
the User’s Guide. Click to display information on how to view the User’s
Guide, how to perform a search, and other information.
/
Click to display the previous or following topic.
[Notice] Click to view important information you should know when using the
machine.
Topic Page
Contains information about how to configure and use the machine.
Navigation
See what chapter topic you are currently viewing. Click to go to the
corresponding page. To return to the previous page, click “Back” on your Web
browser. When you click the icon, the current page may go dark and a pop-up
window may appear. To return to the
page, click [Close] in the pop-up window. 5
Introduction
/
Click to display the hidden detailed descriptions. Click
to close the detailed descriptions.
Click to return to the page top.
Search
Click to display the search screen. Contains a text box to perform a search by
keyword and find the page you are looking for.
[Enter keyword(s) here]
Enter a keyword or keywords and click
to display the search results. You can search for pages
containing all the keywords by separating the keywords by a space (blank). Also you can only search for
pages containing an exact phrase by enclosing the keywords in double quotation marks.
6
Introduction
Search result
Displays the search results of the pages that contain the specified keywords.
From the results, locate the page you are looking for and click the topic
title of the page. The keywords appear in bold in the pages displayed as
search results.
7
Introduction
Viewing User’s Guide
98KY-003
This section describes the marks, buttons, screens, and other items used in
the User’s Guide. The warnings and cautions are also given in the “Important
Safety Instructions” included with the machine. See also these instructions.
Marks
Cautions regarding safety, restrictions and cautions regarding the handling of
the machine, useful tips, and other information are indicated using the marks
below.
Indicates a warning concerning operations that may lead to death or injury to
persons if not performed correctly. To use the machine safely, always pay
attention to these warnings. Indicates a caution concerning operations that
may lead to injury to persons if not performed correctly. To use the machine
safely, always pay attention to these cautions. Indicates an operation that
must not be performed. Read these items carefully, and make sure not to
perform the described operations.
Indicates operational requirements and restrictions. Be sure to read these
items carefully to operate the machine correctly, and avoid damage to the
machine or property.
Indicates a clarification of an operation, or contains additional explanations
for a procedure.
Indicates useful functions or tips for using the machine.
Keys and buttons
Buttons displayed on the touch panel display and buttons on the computer
screen are indicated as follows.
Type
Example
Keys on the control panel
Buttons on the touch panel display*
[Preferences] Buttons and other text interfaces displayed on the computer
display
[OK] * Operation to touch a button on the touch panel display is indicated as
“Press” in the User’s Guide.
Screen
Screens used in the User’s Guide may differ from the screen display of your
machine depending on the model, optional equipment, and version.
Introduction Depending on the OS you are using, a portion of the indicated
screen content may differ from your
computer. The screen content for drivers and software may differ due to
version upgrades.
Illustrations
Illustrations used in the User’s Guide are from “imageRUNNER 2945i” with the
following options installed unless otherwise specifically noted. DADF-BA
Cassette Feeding Unit-AW
Introduction
Manuals and Their Contents
The following manuals are included with the machine. Refer to them as
necessary.
98KY-005
Important Safety Instructions
The content described in this manual is for the prevention of damage to property and injury to users of the machine and others.
Setup Guide
This manual outlines the initial settings on the machine required when the machine is turned on for the first time; and describes how to install the software and driver.
User’s Guide (This Manual)
Setting the Machine (PS/PCL/UFR II Printer)
This manual describes all the functions of the machine in a manual that is
viewed using a Web browser. You can browse information by category or enter a
keyword to search for pages on a specific topic. Using User’s Guide(P. 3)
This manual, viewable using a Web browser, describes how to use the PS/PCL/UFR
II printer. It can be viewed from the online manual Web site.
ACCESS MANAGEMENT SYSTEM
This manual, viewable using a Web browser, describes how to use ACCESS MANAGEMENT SYSTEM. It can be viewed from the online manual Web site.
Manuals with the
icon can be found here .
10
Introduction
Notice
98KY-006
IPv6Ready Logo
The protocol stack included in this machine has obtained the IPv6 Ready Logo
Phase-2 established by the IPv6 Forum.
E-Waste Rules
India only
This product is not to be disposed of with your household waste, according to
the E-Waste (Management) Rules, 2016. This product should be handed over to a
designated collection point, e.g., to an authorized collection site for
recycling waste electrical and electronic equipment (EEE). Improper handling
of this type of waste could have a possible negative impact on the environment
and human health due to potentially hazardous substances that are generally
associated with EEE. At the same time, your cooperation in the correct
disposal of this product will contribute to the effective usage of natural
resources. For more information regarding return and recycling of WEEE
products, please visit https://in.canon/en/consumer/web/e-waste or write to us
at cipl.ewaste@canon.co.in.
Also, this product complies with the “E-Waste (Management) Rules, 2016” and
prohibits use of lead, mercury, hexavalent chromium, polybrominated biphenyls
or polybrominated diphenyl ethers in concentrations exceeding 0.1 % by weight
and 0.01 % by weight for Cadmium, except for the exemptions set in Schedule II
of the Rule.
When disposing of used toner cartridges
To protect the environment and make more effective use of resources, Canon
promotes the recovery and recycling of used toner cartridges. Please cooperate
in the recovery of toner cartridges (resource reuse). For details on resource
reuse, see the Canon website:
global.canon/ctc When disposing of toner cartridges, pack them in their
original packaging to prevent toner dispersal and dispose of the cartridges in
accordance with your local government instructions.
11
Introduction
Installation
If you find the machine’s operation to be noisy in some operating modes or due
to your surroundings, we recommend setting up the machine in a separate
location from your office.
Water droplets (condensation) may form inside the machine if the room where
the machine is installed is heated rapidly, or if the machine is moved from a
cool, dry location to a warm, humid location. Using the machine under these
conditions may result in problems such as paper jams, poor print quality, or
faults. Let the machine adjust to the ambient temperature and humidity for at
least two hours before use.
Machines with storage devices such as hard disks may not operate properly when
used at high altitudes (3,000 meters above sea level or higher).
Trademarks
Mopria®, the Mopria® Logo and the Mopria® Alliance logo are registered
trademarks and service marks of Mopria Alliance, Inc. in the United States and
other countries. Unauthorized use is strictly prohibited. Adobe, Acrobat and
Reader are registered trademarks of Adobe Systems Incorporated in the United
States and/or other countries. This product contains the Universal Font
Scaling Technology or UFST® under license from Monotype Imaging, Inc. UFST® is
a trademark of Monotype Imaging, Inc. registered in the United States Patent
and Trademark Office and may be registered in certain jurisdictions. UFST:
Copyright © 1989 – 1996, 1997, 2003, 2004, 2008, 2014 all rights reserved, by
Monotype Imaging Inc. Apple, Bonjour, iPad, iPhone, iPod touch, Mac, macOS, OS
X, and Safari are trademarks of Apple Inc. Google Chrome, Chrome OS,
Chromebook, and Android are trademarks of Google LLC. Portions of this
software are copyright © 2007 The FreeType Project(www.freetype.org). All
rights reserved.
Java is a registered trademark of Oracle and /or its affiliates.
Adobe, PostScript, and the PostScript logo are either registered trademarks or
trademarks of Adobe Systems Incorporated in the United States and/or other
countries. Copyright © 2007 -08 Adobe Systems Incorporated. All rights
reserved. Protected by U.S. Patents 5,737,599; 5,781,785; 5,819,301;
5,929,866; 5,943,063; 6,073,148; 6,515,763; 6,639,593; 6,754,382; 7,046,403;
7,213,269; 7,242,415; Patents pending in the U.S. and other countries. All
instances of the name PostScript in the text are references to the PostScript
language as defined by Adobe Systems Incorporated unless otherwise stated. The
name PostScript also is used as a product trademark for Adobe Systems’
implementation of the PostScript language interpreter. Except as otherwise
stated, any reference to a “PostScript printing device,” “PostScript display
device,” or similar item refers to a printing device, display device or item
(respectively) that contains PostScript technology created or licensed by
Adobe Systems Incorporated and not to devices or items that purport to be
merely compatible with the PostScript language.
12
Introduction
Adobe, the Adobe logo, PostScript, the PostScript logo, and PostScript 3 are
either registered trademarks or trademarks of Adobe Systems Incorporated in
the United States and/or other countries. Linux is a registered trademark of
Linus Torvalds. Microsoft and Windows are either registered trademarks or
trademarks of Microsoft Corporation in the United States and/or other
countries. All other trademarks are the property of their respective owners.
The PDF logo is a trademark or registered trademark of Adobe Systems
Incorporated in the United States and other countries. Copyright © 2008 Adobe
Systems Incorporated. All rights reserved. Protected by U.S. Patents
6,185,684; 6,205,549; 7,213,269; 7,272,628; 7,278,168; Patents pending in the
U.S. and other countries. All instances of the name PostScript in the text are
references to the PostScript language as defined by Adobe Systems Incorporated
unless otherwise stated. The name PostScript also is used as a product
trademark for Adobe Systems’ implementation of the PostScript language
interpreter. Except as otherwise stated, any reference to a “PostScript
printing device,” “PostScript display device,” or similar item refers to a
printing device, display device or item (respectively) that contains
PostScript technology created or licensed by Adobe Systems Incorporated and
not to devices or items that purport to be merely compatible with the
PostScript language. Adobe, the Adobe logo, Adobe LiveCycle® Policy Server,
PostScript, the PostScript Logo, and PostScript 3 are either registered
trademarks or trademarks of Adobe Systems Incorporated in the United States
and/or other countries. All other trademarks are the property of their
respective owners.
McAfee and the McAfee logo are trademarks or registered trademarks of McAfee
LLC in the United States and other countries. All other trademarks and
registered trademarks are the property of their respective owners. Copyright ©
2018 McAfee LLC All brand names and product names appearing on this document
are registered trademarks or trademarks of their respective owners.
All other trademarks are the property of their respective owners.
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER
EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION,
THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A
PARTICULAR PURPOSE OF USE, OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE
FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES
OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.
If you are unable to view the manual in PDF format, download Adobe Acrobat
Reader from the Adobe Systems website (https://get.adobe.com/reader/).
Copyright
Reproduction of the contents of this document in whole or in part without
prior permission is prohibited.
About the Machine
98KY-007 This chapter provides essential information for using the machine,
such as parts and paper loading methods. You can also refer to this section
for information on topics such as maintenance procedures for the main unit,
dealing with paper or staple jams, and the machine specifications.
Parts and Their Functions
This section describes the exterior and interior parts of the machine and
their functions.
Parts and Their Functions(P. 18)
Turning ON the Machine
This section describes how to turn the machine ON or OFF.
Turning ON the Machine(P. 34)
Placing Originals and Loading Paper
This section describes how to place originals to be scanned and how to load
the paper used for printing.
Placing Originals and Loading Paper(P. 37)
Main Unit Maintenance
This section describes the maintenance and management of the machine, such as
regular cleaning and the replacement of consumables.
16
About the Machine
Main Unit Maintenance(P. 82)
Clearing Paper Jams
This section describes how to deal with paper jams that occur during machine
use.
Clearing Paper Jams(P. 120)
Clearing Staple Jams (Optional)
This section describes how to deal with staple jams that occur during machine
use.
Clearing Staple Jams (Optional)(P. 143)
Options
See this section to check the optional equipment to use the machine more
efficiently.
Options(P. 147)
Machine Specifications
See this section for the specifications for the main unit and optional
equipment units.
Hardware Specifications(P. 172)
17
About the Machine
Parts and Their Functions
98KY-008 This section describes the parts of the machine (front side, back
side, and interior) and how they function. Read this section for tips on how
to use the machine properly.
Front Side(P. 19) Back Side(P. 23) Interior(P. 24) 2-Sided Double Pass Feeder
(DADF-BA)(P. 25) 2-Sided Double Pass Feeder (DADF-AZ)(P. 27) Multi-Purpose
Tray(P. 29) Paper Drawer(P. 30) Control Panel(P. 32)
18
Front Side
About the Machine
98KY-009
Control panel
The control panel consists of the indicators and the touch panel display. You
can perform all the operations and specify settings from the control panel.
Control Panel(P. 32) Basic Screens on the Touch Panel Display(P. 280)
19
About the Machine
Feeder
Automatically feeds originals into the machine for scanning. When two or more
sheets are loaded in the feeder, originals can be scanned continuously.
2-Sided Double Pass Feeder (DADF-BA)(P. 25) 2-Sided Double Pass Feeder (DADF-
AZ)(P. 27)
USB port (Front-right side of the machine)
You can connect devices such as a USB memory device to the machine. Connecting
a USB Memory Device(P. 22)
The machine can supply a maximum power of 5 V 500 mA. Connecting a device that
requires more power may damage the machine.
Some types of memory media may not be able to save data correctly. The USB
port (front-right side of the machine) supports USB 2.0.
Right cover of the main unit
Open this cover when clearing a paper jam inside the machine. Paper Jams in a
Paper Source(P. 134)
USB port (Rear-right side of the machine)
You can connect devices such as an external storage disk to the machine. When
you select <Wired LAN + Wired LAN> for
The USB port (rear-right side of the machine) supports USB 3.0.
USB connector
Connect a USB cable when connecting the machine and a computer.
The USB connector supports USB 2.0.
LAN port
Connect a LAN cable when connecting the machine to a wired LAN router, etc.
Environment(P. 216)
Setting up the Network
Multi-purpose tray
Load paper into the multi-purpose tray when you want to use a type of paper
different from that which is loaded in the paper drawer.
20
About the Machine
Multi-Purpose Tray(P. 29) Loading Paper in the Multi-Purpose Tray(P. 48)
Upper-right cover of the paper drawer
Open this cover when clearing a paper jam inside the machine. Paper Jams in a
Paper Source(P. 134)
Lower-right cover of the paper drawer
Open this cover when clearing a paper jam inside the machine. Paper Jams in a
Paper Source(P. 134)
Paper drawer 1
Load the type of paper that you frequently use. Paper Drawer(P. 30)
Paper drawer 2
Load the type of paper that you frequently use. You can load paper that cannot
be loaded in the paper drawer 1, such as A3 size paper. Paper Drawer(P. 30)
Waste toner container cover
Open this cover when replacing the waste toner container. Replacing the Waste
Toner Container(P. 100)
Toner Code
This code indicates the type of genuine toner that can be used with the
machine. Use toner with a code that includes the same letters as the code on
the front cover of the machine.
Power switch
Press the power switch when turning ON or OFF the machine. Turning ON the
Machine(P. 34) Turning OFF the Machine(P. 35)
Glass cleaning sheet storage box
Use this box to store sheets for cleaning the platen glass.
Output tray
Paper is output here when printing finishes. The Collate, Group, and Rotate 90
Degrees functions are supported.
Front cover of the main unit
Open this cover when replacing the toner cartridge, the drum unit, or cleaning
the dust-proof glass. Replacing the Toner Cartridge(P. 97) Replacing the Drum
Unit(P. 106) Cleaning the Dust-Proof Glass(P. 95)
Output tray paper supporter
Raise this supporter so that printed paper does not fall down.
21
About the Machine For more information about the configuration of optional
equipment installed on the machine, see
Options(P. 147) .
Connecting a USB Memory Device
You can connect a USB memory device to the USB ports located on the right side
of the machine, and directly print data from the USB memory device. Originals
scanned using the machine can also be saved directly to the USB memory device.
Working with Data in Memory Media(P. 603)
Make sure that the USB memory device is oriented properly when connecting it
to the machine. If it is not connected properly, it may cause the USB memory
device or machine to malfunction.
Make sure to follow the proper procedure when removing the USB memory device.
Removing the memory media(P. 604) Failure to do so may cause the USB memory
device or machine to malfunction.
The machine supports FAT32/exFAT format USB memory device.
Unsupported devices and usages
Memory media with security functions Memory media that does not meet the USB
specification Memory card readers connected via USB Connecting memory media
via an extension cable Connecting memory media via a USB hub
22
Back Side
About the Machine
98KY-00A
Telephone line jack (LINE 1)
Connect a telephone cable when connecting the machine to a telephone line.
Dehumidification switch
If paper in the paper drawer is found humid, set the dehumidification switch
to ” dry it will prevent printing errors effectively.
” side. Warming paper to
23
Interior
About the Machine
98KY-00C
Dust Proof Glass Cleaner
Use this cleaner when cleaning the dust proof glass.
Drum unit
The unit that sets toner onto paper. Replacing the Drum Unit(P. 106)
Toner cartridge
Replace the toner cartridge when the toner runs out. Replacing the Toner
Cartridge(P. 97)
Fixing assembly
The unit that fixes toner onto paper. Check this when a paper jam has occurred
inside the main unit. Jams in the Main Unit(P. 129)
Paper
Duplexing unit
This is a device to enable printing on both sides of paper. Check this unit
when a paper jam has occurred inside the main unit. Paper Jams in the Main
Unit(P. 129)
Waste toner container
Replace the waste toner container when it is full of waste toner. Container(P.
100)
Replacing the Waste Toner
24
About the Machine
2-Sided Double Pass Feeder (DADF-BA)
98KY-00E The DADF-BA is an optional product. However, depending on the model
of your machine, this product may be standard-equipped.
Original set indicator
Lights up when originals are placed in the original supply tray.
Feeder cover
Open this cover when removing paper jammed in the feeder. Paper Jams in the
Feeder(P. 123)
Slide guides
Adjust these guides according to the width of an original.
Original supply tray
Originals placed here are automatically fed into the feeder. When two or more
sheets are loaded, originals can be scanned continuously. Placing Originals(P.
38)
Document feed scanning area
Originals placed in the feeder are scanned in this area.
Platen glass
When scanning books, thick originals, thin originals, and other originals that
cannot be scanned using the feeder, place them on the platen glass. Placing
Originals(P. 38)
Original stopper
Lightly holds down originals so that they are output neatly. You do not need
to manually adjust its position.
25
About the Machine
Original output tray
Scanned originals are output here.
Original output indicator
To prevent originals from being left in the original output tray, this
indicator lights while the originals are being output, and blinks for a while
after all the originals have been output. If a thick original such as a book
or magazine is placed on the platen glass, do not press down hard on the
feeder. Do not place any objects in the original output area. Doing so may
cause damage to the originals. Regularly clean the feeder and platen glass in
order to obtain proper print results. Regular Cleaning(P. 84)
26
About the Machine
2-Sided Double Pass Feeder (DADF-AZ)
98KY-00F The DADF-AZ is an optional product. However, depending on the model
of your machine, this product may be standard-equipped.
Feeder cover
Open this cover when removing paper jammed in the feeder. Paper Jams in the
Feeder(P. 123)
Slide guides
Adjust these guides according to the width of an original.
Original supply tray
Originals placed here are automatically fed into the feeder. When two or more
sheets are loaded, originals can be scanned continuously. Placing Originals(P.
38)
Document feed scanning area
Originals placed in the feeder are scanned in this area.
Platen glass
When scanning books, thick originals, thin originals, and other originals that
cannot be scanned using the feeder, place them on the platen glass. Placing
Originals(P. 38)
Original output tray
Scanned originals are output here.
If a thick original such as a book or magazine is placed on the platen glass,
do not press down hard on the feeder. 27
About the Machine Do not place any objects in the original output area. Doing
so may cause damage to the originals. Regularly clean the feeder and platen
glass in order to obtain proper print results. Regular
Cleaning(P. 84)
28
About the Machine
Multi-Purpose Tray
98KY-00H Use the multi-purpose tray when you want to print on a type of paper
that is not loaded in the paper drawer, such as labels.
Paper guides
Adjust the paper guides to exactly the width of the loaded paper to ensure
that paper is fed straight into the machine.
Paper tray
Open the paper tray when loading paper.
Tray extension
Pull out the tray extension when loading large-sized paper.
LINKS
Loading Paper in the Multi-Purpose Tray(P. 48) Loading Envelopes(P. 51)
29
Paper Drawer
Paper Drawer 1
About the Machine
98KY-00J
Paper guide (Left guide)
Press the top part of the left guide and slide it.
Paper guide (Front guide)
Press the top part of the front guide and slide it. Paper Drawer 2
Paper guide (Left guide)
Press the top part of the left guide and slide it.
Paper guide (Front guide)
Press the top part of the front guide and slide it.
Envelope Feeder Attachment A
Use this attachment when loading envelopes in the paper drawer. Loading
Envelopes(P. 51) 30
About the Machine
Attaching the appropriate paper size label
Attach the paper size label at the same height as the cassette number
indicator, and approximately 5 mm to the left.
- Approximately 5 mm Note that the paper size label may include paper sizes which are unavailable on the machine.
LINKS
Loading Paper in the Paper Drawer(P. 45) Loading Envelopes(P. 51) Optional Equipment(P. 149)
31
About the Machine
Control Panel
This section describes the names and usage of the keys on the control panel.
98KY-00K
Touch panel display
In addition to the settings screen for each function, the error status is also
shown on this display. the Touch Panel Display(P. 279)
Using
[Counter/Device Information] key
Press to display the total number of pages used for operations such as copying
or printing on the touch panel display. You can also check the serial number
and IP address of the machine, and the device information of optional
products. Checking the Number of Pages for Copy/Print/Fax/Scan(P. 840) [Energy
Saver] key
Press to put the machine into sleep mode. The key lights up when the machine
is in sleep mode. Sleep Mode(P. 331)
Entering
[Home] key
Press to display the
Stops a send job or a print job. Canceling Send/Print Jobs(P. 326)
Error indicator
Blinks or lights up when an error such as a paper jam occurs.
If the Error indicator blinks, follow the instructions that appear on the touch panel display. Troubleshooting(P. 1136)
32
About the Machine If the Error indicator maintains a steady red light, contact
your dealer or service representative.
Processing/Data indicator
Blinks while operations such as sending or printing are being performed.
Lights up green when there are originals waiting to be processed.
Panel Touch Pen
Use when operating the touch panel display, such as to enter characters.
33
About the Machine
Turning ON the Machine
This section describes how to turn ON the machine.
1 Make sure that the power plug is firmly inserted into the power outlet. 2
Open the power switch cover and press the power switch toward ” “.
98KY-00L
3 Close the power switch cover.
The startup screen appears on the touch panel display.
You can select the screen displayed immediately after the machine is turned
ON. <Use Default Screen After Startup/Restoration>(P. 1099)
The response of the touch panel display and keys may not be optimal
immediately after the machine is turned ON.
If the machine is connected to a powered off Mac computer by USB cable, the
computer may turn on automatically when this machine does. In this case,
disconnect the USB cable from the machine. You may also be able to solve this
problem by using a USB hub between the machine and the computer.
LINKS
Turning OFF the Machine(P. 35)
34
About the Machine
Turning OFF the Machine
This section describes how to turn OFF the machine.
98KY-00R
Check the machine’s operation status before turning it OFF
The machine performs a procedure to protect the memory or storage when the
power is turned OFF. You can turn OFF the machine while a process is active,
but the following types of problems may occur, which may cause you to lose or
damage data. Do not turn OFF the machine while using the Fax/I-fax function.
I-fax or fax documents cannot be sent or
received when the machine is turned OFF. If the machine is turned OFF during
scanning or printing, a paper jam may occur. Do not turn OFF the machine while
initializing all the data and settings with the Optional Data Storage Kit
installed. Doing so may damage the storage. When turning the main power of the
machine OFF, press
Unplugging the power cord
The machine may take some time to completely shut down. Do not unplug the
power cord until the touch panel display and the indicators are off.
Unplugging the power cord before the machine has shut down may cause a
malfunction.
You can shut down the machine from the Remote UI. Turning OFF/Restarting the
Machine(P. 765)
1 Open the power switch cover and press the power switch toward ” “.
2 Close the power switch cover.
35
About the Machine To restart the machine, wait for at least 10 seconds after
the system is turned off, and then turn the machine
back ON. When
LINKS
Turning ON the Machine(P. 34)
36
About the Machine
Placing Originals and Loading Paper
98KY-00S This section describes how to place originals to be scanned and how
to load the paper used for printing. You can check this section also for
information on how to specify the paper size and type for loaded paper.
Placing Originals
This section describes how to place originals on the platen glass and in the
feeder.
Placing Originals(P. 38)
Loading Paper
This section describes how to load the paper into the drawer and multi-purpose
tray.
Loading Paper(P. 44)
Specifying Paper Size and Type
This section describes how to specify the paper size and type for the paper
loaded into the paper source.
Specifying Paper Size and Type(P. 62)
For device configurations with multiple output destinations
You can specify the paper output destination for each function during
printing. Specifying the Output Tray for Preprinted Paper(P. 80)
37
About the Machine
Placing Originals
98KY-00U Place your originals on the platen glass or in the feeder. For
originals such as books and thick/thin paper which cannot be loaded in the
feeder, place the original on the platen glass. If you want to scan 2-sided
originals or continue to scan several sheets of originals, place them in the
feeder. For information on loadable sizes, etc., see Main Unit(P. 173) and
2-Sided Double Pass Feeder (DADF-BA)(P. 177) / 2-Sided Double Pass Feeder
(DADF-AZ)(P. 179) .
Placing Originals on the Platen Glass(P. 39) Placing Originals in the
Feeder(P. 40)
Use originals that are completely dry
When placing originals, make sure that any glue, ink, or correction fluid on
the originals has completely dried.
To avoid paper jams
Do not place the following types of originals in the feeder as this may cause
paper jams: Wrinkled or creased paper Carbon paper or carbon-backed paper
Curled or rolled paper Coated paper Torn originals Originals with large holes
Onion skin or thin paper Stapled or clipped originals Paper printed by a
thermal transfer printer Transparencies Originals with notes attached
Originals pasted together Originals placed in a clear file
To scan originals more accurately
Originals placed in the feeder are scanned while being fed into the machine.
On the other hand, originals placed on the platen glass remain in a fixed
position while they are scanned. To ensure more accurate scanning results,
placing originals on the platen glass is recommended.
38
About the Machine
To scan tracing paper or transparencies
To scan transparent originals (for example, tracing paper or transparencies),
place them on the platen glass and cover them with plain white paper.
Document sizes
The machine automatically detects the paper size of the placed document prior
to scanning. In the case of fax sending, if the size of the recording paper in
the recipient’s machine is smaller than the scanned document size, the
original image may be either reduced in size or divided into smaller parts
before it is sent.
Placing Originals on the Platen Glass
1 Open the feeder.
If you place an original for which the opening of the feeder is insufficient,
the size of the original may not be properly detected.
2 Place the original face down on the platen glass.
Align the corner of the original with the top-left corner of the platen glass.
When copying 2-sided original, place the original so that the top and the
bottom are properly positioned, as shown in the illustration below.
39
About the Machine
3 Gently close the feeder.
The original is ready for scanning.
When scanning is complete, remove the original from the platen glass. When
closing the feeder, take care that your eyes are not exposed to light emitted
through the platen glass. If a thick original such as a book or magazine is
placed on the platen glass, do not press down hard on the
feeder. The marks around the platen glass include sizes that are not detected
automatically.
Placing Originals in the Feeder
Do not place items in the original output tray, as doing so may cause damage
to your originals.
1 Align the slide guides to fit the size of your originals.
40
About the Machine
2 Fan the original stack and align the edges.
Fan the original stack in small batches, and align the edges by lightly
tapping the stack on a flat surface a few times.
3 Place the originals face up and as far into the feeder as they will go.
When insertion depth is sufficient, the Original Set Indicator lights up (DADF-BA only).
Originals are ready for scanning.
Load limit lines
Make sure that the original stack does not exceed the load limit lines ( exceed the limit, they may not be scanned or may cause a paper jam.
). If you place originals that
When placing an original that is folded
Always smooth out any folds in your originals before placing them into the feeder. If the original is folded, an error screen may be displayed because the size of originals cannot be detected correctly.
41
About the Machine Align the slide guides securely against the edges of the
original Slide guides that are too loose or too tight can cause misfeeds or
paper jam. While originals are being scanned Do not add or remove originals.
When scanning is complete Remove the scanned originals from the original
output tray to prevent paper jams. To prevent originals from being left in the
original output tray, the original output indicator lights while the
originals are being output, and blinks for a while after all the originals
have been output (DADF-BA only).
When scanning long strip originals If you are scanning long originals (up to
630 mm long), support the originals by hand during scanning and
paper output.
When placing thin paper originals Thin originals may become creased, if used
in a high temperature or high humidity environment. Make sure that you do not
push too hard when placing the original. The original may not be fed
correctly,
or may cause a paper jam. When repeatedly scanning the same original It is
recommended that you do not repeatedly scan the same original more than five
times (this varies
depending on paper quality). The original may fold or become wrinkled, or
become difficult to send. Color original scan range When a color original is
scanned with a setting made for automatic color discrimination, it may be
identified as a black-and-white document if it contains color portions only in
the gray areas as shown in the following figure.
42
About the Machine Paper feed direction : 10 mm : 17 mm To scan originals as
color document, set the machine to Full Color mode. When copying 2-sided
original, place the original so that the top and the bottom are properly
positioned, as shown in the illustration below.
You can place different sized originals and scan them all at once. Copying
Different Size Originals Together (Different Size Originals)(P. 385) Sending
Different Size Originals Together (Different Size Originals)(P. 449)
Sending/Saving Different Size Originals Together (Different Size Originals)(P.
554)
43
About the Machine
Loading Paper
98KY-00W The paper source to use and the paper loading method to follow vary
depending on the type and size of paper you use. For more information about
available paper types and sizes, see Available Paper(P. 181) . To obtain the
optimum printing results, make sure to correctly specify the size and type of
paper that is loaded. Specifying Paper Size and Type(P. 62)
Basic Paper Loading Method(P. 45) Loading Envelopes(P. 51) Loading Preprinted
Paper(P. 58)
Before using any paper, confirm the precautions regarding paper and the
correct way to store it. Available Paper(P. 181)
Loading paper while stock remains may cause a multiple sheet feed or a paper
jam. If there is paper remaining, it is recommended that you wait until all of
it has been used before loading more paper.
Do not load different sizes or types of paper together.
LINKS
Registering Free Size Paper (Custom Size Paper)(P. 77) Cassette Feeding Unit-
AW(P. 191)
44
About the Machine
Basic Paper Loading Method
98KY-00X This section describes the method for loading paper that is used
relatively frequently such as plain paper or recycled paper. Load the paper
you usually use into the paper drawer. Use the multi-purpose tray when you
temporarily use a size or type of paper that is not loaded in the paper
drawer.
Loading Paper in the Paper Drawer(P. 45) Loading Paper in the Multi-Purpose
Tray(P. 48)
For the optional Cassette Feeding Unit-AW, follow the procedure of paper
drawer to load paper.
If there are instructions on the paper package about which side of the paper
to load, follow those instructions.
Paper may overlap when it is fed or a paper jam may occur, depending on the
cut surface of the paper. Changing the paper orientation and loading it again
may reduce the effect of the cut surface.
If paper runs out and printing is stopped, load a new paper stack. Printing
restarts after the new paper stack is loaded.
Loading Paper in the Paper Drawer
1 Hold the handle of the paper drawer and pull it out until it stops.
Paper drawer 1
Paper drawer 2
2 Adjust the position of the paper guides.
Align the left and front guides with the size indicators for the paper to be
loaded by sliding each guide while pressing the top part of that guide.
Paper drawer 1
Paper drawer 2
45
About the Machine
Slide the guides until they click into place. If the left guide and front
guide are not aligned correctly, the paper size will not correctly appear on
the touch panel display. It is also necessary to adjust the guides correctly
to avoid causing a paper jam, dirty prints, or making the inside of the
machine dirty.
Paper size indicators The abbreviations on the paper size indicators in the
paper drawer indicate paper sizes as follows:
LGL: Legal LTR: Letter EXEC: Executive STMT: Statement Note that the paper
size indicators may include paper sizes which are unavailable on the machine.
For information on available paper sizes, see Available Paper(P. 181) .
3 Prepare paper.
Fan the paper stack well, and tap it on a flat surface to align the edges.
46
About the Machine
Fan all four sides of the paper stack well. Make sure that there is enough air between each sheet of paper.
4 Load the paper.
Make sure that the paper size setting of the paper drawer matches the size of
the paper to load in the paper drawer.
Load the paper stack with the print side face up, and against the side wall of
the paper drawer.
Paper drawer 1
Paper drawer 2
Do not exceed the load limit line when loading paper Make sure that the paper
stack does not exceed the load limit line. Loading too much paper can cause
paper jams. Paper (excluding envelopes): Envelopes:
If you use paper with a logo mark, pay attention to the orientation when
loading it in the paper source. Loading Preprinted Paper(P. 58)
When placing envelopes, pay attention to the orientation and the preparations
before placing envelopes. Loading Envelopes(P. 51)
For paper that can be loaded in each paper drawer, see Available Paper(P. 181)
.
5 Gently insert the paper drawer into the machine.
When changing the paper size and type
If you load a different type of paper into the machine, make sure to change
the settings. If you do not change the settings, the machine cannot print
properly. Specifying Paper Size and Type in the Paper Drawer(P. 63)
47
About the Machine When changing the paper size, change the paper size label as
necessary ( Attaching the appropriate
paper size label(P. 31) ). Note that the paper size label may include paper
sizes which are unavailable on the machine.
Loading Paper in the Multi-Purpose Tray
1 Open the multi-purpose tray.
Pull out the tray extension when loading large-sized paper.
2 Spread the paper guides apart.
Move the paper guides outward until they are slightly farther apart than the
actual width of the paper.
3 Prepare paper.
Fan the paper stack well, and tap it on a flat surface to align the edges. 48
About the Machine
Fan all four sides of the paper stack well. Make sure that there is enough air
between each sheet of paper. Especially when you use transparencies,
completely separate them from each other before loading them.
4 Insert the paper into the multi-purpose tray until the paper stops.
Load the paper with the print side face down.
Do not exceed the load limit line when loading paper Make sure that the paper
stack does not exceed the load limit line (
cause paper jams.
). Loading too much paper can
If you use envelopes or paper with a logo mark, pay attention to the
orientation when loading them in the paper source. Loading Envelopes(P. 51)
Loading Preprinted Paper(P. 58)
The number of sheets that can be loaded at a time depends on the paper type.
For details, see Available Paper(P. 181) .
5 Align the paper guides against the edges of the paper.
Move
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