NGTeco W3 Time Clock User Guide

W3 Time Clock
User Guide

Components

Installation

Step 1
Drill holes on the wall
and fix the mounting
plate as shown.| Step 2
Hold the device and
fix the upper hooks to
the mounting plate.| Step 3
After fixing, tighten the
screw at the back of the
device.

How to Use the Device

W3 supports sync operation on the device or on the App. You can refer to the following steps for quick setup.
Download NGTeco Time App
Download the App to your mobile from Google Play or Apple Store.
Set Wi-Fi of the Device
There are two ways: via the COMM. parameter settings or via USB.
Connect Device via scan QR Code
Connect the device by scaning the QR code on the device via the App.
Registered User on the Device or App
You can choose to register users via the device or the App.
To Use the Device
You can simultaneously set pay period, configure attendance rule, add missing punch/edit punch and download time report on the Device or App.

Download NGTeco Time App

Please download and install the “NGTeco Time” App from Google Play or Apple Store to your mobile phone.

Set Wi-Fi of the Device

Method 1: Setup Wi-Fi Manually

• Go to [Comm.] then [Wi-Fi Manual Setup]. .
• Select s . the required Wi-Fi connection. .
• Navigate to [Password] and then enter the correct password to connect with Wi-Fi.
• Navigate to the [Confirm] button and press the <M/OK> key to save.

Method 2: Setup Wi-Fi through USB

• Go to [Comm.] then [Wi-Fi Setup by USB].
• Insert the USB drive to the clock then click [Download] to save the config file as ecwifi.txt.
• Open ecwifi.txt on PC, enter the Wi- Fi name (SSID) and Password then save.
•  Insert the USB drive back to the clock,: then navigate to [Upload] on the same screen to upload the settings.

Connect Device via Scan QR Code

• Connect your mobile to the same Wi- Finet work of the clock.
• Go to [Comm.] then click [App Connection] to view the QR code.
• Open the Mobile App and press the
• Fa icon to scan the QR code from the clock.
• Then the mobile app connects to the clock automatically.
• After successful connection, you can setup the clock options from the App.

Registered User on the Device or App

You can register users on the clock or on the App, the methods is as follows.
Method 1: Add a New User on Clock

• Long press 3s <M/OK> to enter the menu.
• Goto [Users] and then [Add User].
• Enter the First Name, Last Name of the user.
• Select Enroll FP to enroll the fingerprint.
• Similarly, select Enroll PWD to enroll the password.
• Set the user permission as Employee/ Admin.
• Press Up/Down arrow key to navigate to [Save(M/OK)] button, and press <M/OK> key to save the data.

Notes:

• Place the finger flat and centered on the sensor surface.
• Avoid angled/tilted position.
• Place the finger consecutively until the success message appears.

Correct and Incorrect Finger position

Method 2: Enroll Users in Batch through USB

• Go to [Users] then click [Upload Users].
• Insert the USB drive to the clock, then select [Download template file-1].
• Add the user details to the template file ecuser.txt on PC and save.
• Insert the USB drive back to the clock and click [Upload User File] on the same screen.
• Then go to [Users List], select the user and enroll the fingerprint.

Method 3: Register Users from App

• Go to Users menu.
• Click the Add User icon to add a new user.
• The User ID can be auto-generated or manually assigned. Enter the First Name, Last Name and Password.
• Set the permission.
• Click Save & Sync to sync the user details to the time clock.
• Open User List on the clock to enroll user’s fingerprint from the clock.

To Use the Device

8.1 Setup Pay Period
Method 1: Set the Pay Period from Device

• Go to [Pay Period].
• You can choose Weekly, Bi-weekly, Semi-monthly or Monthly pay period type according to the payroll policy.
• The Time Report will be generated based on the selected pay period type.

Method 2: Setup Pay Period from App

• Go to Setup menu.
• Set the Pay Period.
• Set the Start Day of the week.
• Set the Day Cutoff Time
• Set the Duplicate Punch Interval.
• Set the Maximum Work Hours.
• Set the Time Format for report.
• Click Save & Sync to sync the settings to the clock.

8.2 Configure Attendance Rule
Method 1: Set the Configure Attendance Rule from Device

• Go to [Rule].
• Maximum Work Hours (H): Verifies if there is a missing punch when the total worked hours exceeds this value.
• Auto Punch Mode: When enabled, the punch state will not be displayed on the home screen and it will be updated automatically based on the previous punch state of the user. When disabled, the user needs to select the punch state manually and the punch state will be displayed on the home screen.
•  Day Cutoff Time: It is the time that determines whether to count the worked hours to the previous day or next day.
• Duplicate Punch Interval (M): Avoids multiple attendance punches within the specified time.

Method 2: Set the Configure Attendance Rule from App
Go to Setup menu. The operation is the same as in Method 2 Setup pay Period from App and is not described repeatedly.

8.3 Add Missing Punch/Edit Punch
Method 1: Add Missing Punch from Device

• Go to [Time Data], then click [Add Missing Punch]
• Select the user, then enter the punch date, time and state.
• Navigate to [Confirm(M/OK)] and press <M/OK> key to save.
• Note: The device does not support  the Edit Punch function.

Method 2: Add Missing Punch/Edit Punch from App

• Go to Attendance menu.
• Click the Add Pun chicon.
• Select the user to add the missing punch:
• Select the Punch Date and Time.
• Select the Punch State.
• Click Save & Sync to sync the attendance details to the clock.

•  Go to Attendance menu.
• Select the user record you want to edit, and click the Edit Punch icon.
• Select the Punch Date and Time.
• Select the Punch State.
• Click Save & Sync to sync the attendance details to the clock.

8.4 Download Time Report
Method 1: Download from Device

• Insert the USB drive to the clock.
• Go to [Time Report] and select the required time period.
• Select the time format to be displayed on the report. Navigate to (Confirm(M/OK)] and press <M/OK> key to download the report.

Method 2: Download Time Report from App

• Go to Report menu.
• Select a user or all the users. Select the specific Pay Period. Or, select Custom Period and set a date range within 31 days.
• Enter the email addresses. Click Download & Email Report to generate the time report. Note: Connection to a computer and remote download of reports is not supported.

8.5 Reset Date and Time

• Go to [system), then select [Date Rime].
• Set the Date, Time and the Format. • Enable Daylight Saving Time if required.
• Navigate to [Confirm(M/OK)] and press <M/OK> key to save.

8.6 Upgrade Firmware

• Initially, download the firmware from the website and save it the root folder of the USB drive.
• Plug the USB drive to the clock.
• Go to [Data] and then [Upgrade Firmware].
• Restart the clock after upgrading the firmware.
• Note: If you need the upgrade file, please contact our technical support personnel.

8.7 Download Users

• Insert a USB drive to the clock. Go to [Users] and then [Download users].
• When you need to recover the data, rename the downloaded file to ecuser.txt and upload it.

8.8 Delete Data

• Go to [Data] and click [Delete All Data] to clean all the clock data.
• Go to [Data] and click [Delete Attlog] to delete all the attendance data.

Help and Support

For further details, scan the QR code from the Help menu from the device or package box to visit the online help center.

NGTeco
Website : www.ngteco.com
Email : ngtime@ngteco.com
Phone : 770-800-2321
Support : https://www.ngteco.com/contact/
For more product information, please scan and visit our website.

https://www.ngteco.com
Copyright 0 2022 NGTeco.
All rights reserved.

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