coVita ToxCOdata Software User Manual
- June 3, 2024
- coVita
Table of Contents
Our family, innovati ng health, for yours.
User manual
Licence agreement
This is a single user agreement from Bedfont® Scientific Limited and the
software may be installed on any single computer for which it is designed. You
may not copy the original CD/USB nor install the software on another machine.
This software has been installed and tested on PCs running Windows operating
systems XP and Vista, 7, 8, 8.1 and 10. It has also been tested successfully
on networked PCs. However, before installation on a networked PC, we recommend
that the network administrator is contacted.
Bedfont® shall not be liable for any network problems caused by the
installation of this software.
Windows is a registered trademark of Microsoft Corporation in the United
States and/or other countries.
Copyright
The enclosed software is owned by Bedfont® and is protected by international
copyright laws.
Neither the software nor accompanying manuals may be reproduced in whole or
part. Changes shall not be made to the licensed product and the software may
not be rented or leased to others, however, rights may be transferred under
this agreement provided all copies of the software and written manuals are
transferred and the recipient agrees to the terms of this agreement.
Welcome to ToxCOdata™
This manual outlines the basic functionality of the software and guides you
through how to use each function. ToxCOdata™ can be used with compatible
ToxCO® breath monitors to store and export results.
For further information about the ToxCO® device, please see the printable
manual, which can be accessed via the help menu within the software.
Installation
To access ToxCOdata+™, you must first download and install the Bedsoft
framework software.
Bedsoft has been updated to conform to the new GDPR standards, which means it
now includes accounts and passwords to help limit unnecessary access to
patient information. Once Bedsoft has been installed and updated, a prompt
will appear asking if you want to set up user accounts.
Clicking ‘yes’ will prompt you to make the first account, which will be an
administrator’s account. It is advisable to assign an admin person for the
first account as this account will be used to manage any future users should
they forget their login details.
Upon your first login, you will be
prompted to provide 3 security questions and answers. This will be required in
the event you should forget your password.
Please note:
- A user level account cannot access the admin panel to reset security questions or change account privileges – only an administrator account can access the admin control panel to reset security questions, passwords, username’s and create/delete accounts.
- Within the admin panel there is an option to turn user accounts off completely. If this option is off then patient details will be accessible to anyone on the computer.
- In order to change accounts, Bedsoft must be restarted.
- If you decide to set up user accounts later or switch user accounts on/off, this can be accessed from the settings menu at any time.
Once you have enabled user accounts, you will not be able to access
ToxCOdata+™ without your login details.
Once BedSoft has been downloaded and user accounts enabled/disabled,
ToxCOdata+™ can be downloaded and installed from the left hand side of the
screen, under the Bedfont® Store heading.
Once ToxCOdata+™ installation is complete, the software tab will move into the
centre of the screen, as shown below.
Main page
When you have clicked on the ToxCOdata™ icon, the main software window will
open to show the main layout of the programme. The navigation symbols are
described below:
Navigation symbols
| Description | Symbol |
|---|---|
| Close button |
Tools
Save symbol
Delete button
Print button
Device connected status
Help
General settings
This section allows you to edit your Proxy Server Settings and Email Server
Settings.
Click on the settings icon and select general settings:
From here you can edit your Proxy Server Settings and Email Server Settings:
Patient profiles
Adding a new patient
This feature allows you to add a new patient by clicking the symbol to go load
a new profile.
Simply complete the form in the lower half of the screen. You must complete at
least one name field (surname or first name) and specify either an address or
a contact number. The ‘date of birth’ field must also be before today, all
other fields are optional. 
Editing a patient
To edit a patient’s information, either use the filters to search ( ) or click
on their name from the patient lift on the left. Their profile will load at
the bottom half of thescreen. Edit the information as desired and click the
save icon to register the changes.
Deleting a patient
To delete a patient’s profile, either use the filters to search ( ) or click
on their name from the patient lift on the left. Their profile will load at
the bottom half of the screen. Click the trashcan icon to delete their
profile, you will be prompted to confirm your decision; click ‘yes’ to delete.
Unspecified patients
The ‘unspecified patients’ section contains any records that have not been
assigned to a patient profile during the sync process. Click ‘unspecified
patients’ in the bottom left-hand corner to view the readings.
You can also add new readings manually by clicking on the ‘+’ icon on the
bottom right and filling out the necessary information.
Ambient readings
When a ToxCO® device is connected to a PC and the sync menu is accessed, the
ambient readings will automatically download from the device and be placed in
the ‘ambient readings’ section on the main screen:
You can filter through the readings by date, or device serial number and results can also be printed or exported into an excel file.
Synchronise a ToxCO® device
After connecting a device via USB, the device connected symbol will appear at
the top of the screen.
Click on the sync button to synchronise and/or delete any data on the
device.
You can decide whether to import patients as ‘unspecified’, attach them to an
existing patient, or you can select ‘add a new patient’.
If you select ‘add a new patient’, a form will appear for you to enter all
patient information. Once you have completeed this information, the results
will be imported to their profile.
Once you have chosen the desired destination for each result (unspecified or existing or new patients), click ‘save results’. You will then be asked if you want to delete the readings from the device; if you wish to keep the readings for now, click ‘no’, otherwise click ‘yes’ to delete all readings from the ToxCO®.
Delete a breath reading
To delete a breath reading, whether you are in a patient profile, in the
‘unspecified patients’ section or the ’ambient readings’ section, simply click
on the appropriate row. A confirmation message will appear and if confirmed
the reading will be deleted.
Generate a report
Patient report
To generate a patient specific report, load their profile and click the export
button, which will bring up the screen below, and from there the data can be
exported to an excel file.
Unspecified patients report
Generating a report for ‘unspecified patients’ will export all of the readings
in this section. Open the ‘unspecified patients’ section and click the export
button to export the readings into excel.
Ambient readings report
Ambient readings can also be exported into an excel format. Open the ‘ambient
readings’ section and, if desired, filter the information either by date or
device serial number. Click Export Readings to export the results.
Our family, innovati ng health, for yours.
USA Representative for Sales, Service & Support: coVita
212 Cottage Grove Ave Suite C
Santa Barbara, CA 93101
Tel: 800.707.5751 Fax: 800.721.2377
Email: service@covita.net Website:
www.covita.net
Bedfont® Scientific td.
Station oad, Harrietsham, Maidstone,
Kent, ME17 1JA England
Tel: +44 (0)1622 851122 Fax: +44 (0)1622 854860
Email: ask@bedfont.com Web:
www.bedfont.com
© Bedfont® Scientifi c Limited 2018
Issue 3- November 2018, Part No: LAB752
Bedfont® Scientifi c Limited reserves the right to change or update this
literature without prior notice. Registered in: England and Wales. Registered
No: 1289798
Stephen Rowe
Cristimar E4-
Ave Juan Carlos I
Los Cristianos, A ona, 38650
Santa Cruz de Tenerife, Spain
References
- Bedfont Scientific Ltd - Supplying breath and gas analysis equipment.
- Leaders in breath analysis since 1976 - coVita
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