Yealink T42S Ultra Elegant Business IP Phone User Guide

: June 4, 2024
: Yealink

Table of Contents

Yealink T42S Ultra Elegant Business IP Phone
Call Handling Basics
Advanced Call Handling
Advanced Features
CommPortal Phone Applications
References
Read User Manual Online (PDF format)
Download This Manual (PDF format)

Yealink T42S Ultra Elegant Business IP Phone

Yealink T42S Ultra Elegant Business IP Phone-fig1

Available features may vary. Particular feature set is based on the original order and the system administrator’s requests for each deployment. Please contact your system administrator or Telesystem directly to discuss any additions to the system.

Call Handling Basics

Answer a call
Lift the handset then begin speaking to the caller.
Place a call
Lift the handset then enter the phone number, extension, or code you wish to dial. Press Send to initiate the call or wait for it to go through.
End a call
Hang up the handset or press the End Call soft key.
Mute
Press the mute button to mute your audio while on a call. Press again to disengage.
Speaker
Press the speaker button to use speaker audio mode.
Headset
Press the headset button to use headset mode audio (must have a headset attached).
Volume
Press the volume buttons to adjust volume for your ringer when idle or audio mode while on a live call.
Hold
Press the Hold soft key to place an active call on hold.
To resume a call:
- When only one is on hold, press the Resume soft key.
- When there is more than one on hold, use the and buttons to select the desired call then press the Resume soft key.

Advanced Call Handling

Blind Transfer (Unannounced)
Blind transfers pass through the caller ID of the originating caller to the third party.

Press the Tran soft key to place the first call on hold
Input the destination extension or phone number
Press the Tran soft key to complete the transfer

Transfer directly to an internal voicemail box by dialing 7 plus the extension as the destination number

Announced Transfer

Press the Tran soft key to place the first call on hold
Input the destination extension or phone number. Remain on the line while the second call connects.
To complete the transfer after speaking with the third party, hang up or press the Tran soft key.
To cancel the transfer and go back to the first party, press the Cancel or EndCall soft key. Your first call will still be on hold.

Conference (Three Way) Call

Press the Conf soft key to place first call on hold
Input the third party’s extension or phone number. Remain on the line while the second call connects.
Press the Conf soft key to join the calls together.

While on a conference call, you can do the following:

Hang up: this removes you from the conference and transfers the other two parties to each other.
Manage: Press this soft key to remove a person from the conference or Mute one person in the conference (called “Far Mute”).
Split: Press this soft key to place both calls on hold on your phone separately.

Advanced Features

Redial
Press the redial button to enter the Placed call list then use the and buttons to select the desired call. To place the selected call, either pick up the phone or press the Send soft key.
Voicemail
To access voicemail, press the Message button. Follow the prompts to setup voicemail, listen to messages, or change greetings.
If messages are being sent to the phone, the message waiting indicator light will blink to signal a
new message has been received.
History
Press the History soft key to access a list of the most recent calls. Use the and buttons to navigate the lists of all, missed, placed, received, and forwarded calls.
Do Not Disturb
Press the DND soft key then follow the screen prompts to turn do not disturb on or off. While enabled, all direct calls to your extension or direct phone number will go directly to your voicemail box. You may make outbound calls normally.
Park
Park is a ‘shared’ hold. A parked call can be seen and accessed by all desk phones at the site.
- To park a call, press one of the available Park keys. This transfers the call to that parking orbit and shows a lit light on the associated key.
- To retrieve a parked call, press the appropriate Park button.
Page
- If enabled, the page feature broadcasts a spoken message through a group of phones, all phones, or overhead paging equipment.
- To send a page: tap the labeled Page key, speak the message, then hang up.
Call Forwarding
- Call forwarding of your personal line/extension may be done from the phone.
- To turn forwarding on: Dial *72 followed by the extension or phone number to forward calls to. Pick up the phone to send the command.
- To turn forwarding off: Dial *73 then pick up the phone to send the command

CommPortal Phone Applications

The Yealink T42G is a SIP phone which delivers many of its services by connecting to the CommPortal interface. This interface delivers several phone applications to its subscribers:

Network Contacts (Directory)
Hot Desking (Log Out/In)*
Automatic Call Distribution (ACD)*

It is important to note that the use of these applications require a correct username and password for your phone account. These credentials may need to be entered when using an application.

The username and password are as follows:

Username: direct dial phone number associated with your phone
Password: current CommPortal (application) password

Please contact your system administrator or Telesystem if you do not know your direct dial phone number or password.

Network Contacts (Directory)

Press the Directory soft key to access the phone directory.
The Directory downloads all business group extensions, Multi Line Hunt Groups (MLHGs), and any CommPortal Contacts on your account.

**Hot Desking (Log Out button)***
In some cases, not all employees are in the office at the same time, so these employees may ‘share’ physical phones, but each have individual account credentials. This is known as Hot Desking. Hot Desking allows employees to log in and out of a phone, thus taking their credentials with them to whatever desk they will be working at that particular day. Please note, it’s important to only be logged into one phone at a time.

To log out of a phone:
- Press the Log Out key.
- The LCD screen will prompt you with a warning, “Are you sure you want to Log out?”
- Press the OK soft key to log out.
- The phone will reboot then show a logged out screen. No calls may be made
  until a user logs into the phone.
To log into a phone:
- Press the Login soft key.
- Enter the User Name and Password for the account (see previous note)
- Press the OK soft key
- The phone reboots and updates with the logged in user configuration

**Automatic Call Distribution (ACD)***
If you are part of Multi Line Hunt Groups used for call center or other ring groups, your phone system administrator may have given you the right to log in and out of these groups using the ACD button.

To log in or out of a group:

Press the ACD button.
A list of all hunt groups for which you are a member wi pear To the right of each, you will see whether you are Logged In or Logged Out. Select the group for which you want to change your status by using the and buttons.
Press either the Login or LogOut soft key to change your login status for that group.

If you are a member of a true call center Multi Line Hunt Group (queue), your administrator may also ask that you manage your availability while you are logged in. This feature is called My State.

To change your availability for all Multi Line Hunt Group calls:

After logging to a st one call center Multi Line Hunt Group, press the My State soft key.
Use the the and buttons to the status you wish to choose, then press the OK button to switch to that status.
The current status will be reflected on the phone screen. The status applies only to calls through the Multi Line Hunt Groups.

Remember to change your availability to Available before logging out of all hunt groups.