KYOCERA PA4500ci Versatile Color Printer User Guide

KYOCERA PA4500ci Versatile Color Printer

Introduction

This Setup Guide explains the procedures for installing and operating the Data Encryption/Overwrite Functions (hereinafter called Security Functions) and the procedure for system initialization. Organization administrators should read and understand this manual.

• Nominate a reliable person for the machine administrator when installing the security functions.
• Sufficiently supervise the nominated administrator so that it can observe the security policy and operation rules at the organization to which it belongs and properly operate the machine in accordance with the operation guide of the product.
• Sufficiently supervise the general users so that they can operate the machine while observing the security policy and operation rules at the organization to which they belong.

Instructions for General Users (for Both General Users and Administrators)

Security Functions

The security functions enable overwriting and encryption

Overwriting
Printers store print jobs as data in the SSD and print from that data. Users can also store various types of data in the SSD. As the data storage area used for such data remains in the SSD as is until it is overwritten by other data, the data stored here remains restorable using special tools for undesirable use. The security functions delete and overwrite (hereinafter collectively referred to as overwrite(s)) the unnecessary data storage area used for the output data or deleted data to ensure that data cannot be restored.
Overwriting is performed automatically, without user intervention.

CAUTION: When you cancel a job, the machine immediately starts overwriting the data that has been already stored in the SSD.

Encryption
Printers store Custom Box and Job Box data in the SSD. It means the data could be possibly leaked or tampered with if the SSD is stolen. The security functions encrypt data before storing it in the SSD. It guarantees higher security because no data cannot be decoded by ordinary output or operations. Encryption is automatically performed and no special procedure is required.

Security Functions

Touch Panel Display after the Security Functions are Installed

The hard disk icon display changes as follows during overwriting The table below shows the icons displayed and their descriptions.

When the security kit has been installed and is running properly, Icon appears in the touch panel while unneeded data is being overwritten.

CAUTION: Do not turn the power switch off during overwriting. It may crash the SSD.

NOTE: If you turn the machine off at the power switch during overwriting, data may not be overwritten completely from the SSD. Turn the machine back on at the power switch. Overwriting automatically resumes.

Instructions for Administrators (for Those in Charge of Installation and Operations of the Security Functions)

If any kind of problem occurs in the installation or use of the security functions, contact your dealer or service technician.

Installing the Security Functions

Before Installation

• Make sure that the service representative must be a person who belongs to the supplying company.
• Install the machine in a safe location with controlled access, and unauthorized access to the machine can be prevented.
• The system will be initialized during the installation of the security functions. This means that the data stored in the SSD will be all overwritten. Special attention should be given if you install the security kit on the Printer currently used.
• The network to which the machine is hooked up must be protected by a firewall to prevent extraneous attacks.
• When installing the security functions, change the machine settings as follows.

User Login/Job

Accounting

| User Login Setting| Local User List| Change the administrator

password.

Date/Timer/ Energy Saver| Date/Timer| Set the date and time.

Installation

Installation of the security functions should be performed by the service personnel.  The administrator should log in to the menu to enter the encryption code under the supervision of the service representative.
Encryption Code
An encryption code of 8 alphanumeric characters (0 to 9, A to Z, a to Z) to encrypt data needs to be entered. By default, the code is set to 00000000. As an encryption key is then created from this code, it is safe enough to continue using the default code.

Installation Procedure
Use the procedure below to select the interface.

1. Press the [System Menu/Counter] key.
2. Press [ ] and [System/Network].
3. If user login is disabled, the user authentication screen appears. Enter your login username and password and then press [Login]. For this, you need to log in with administrator privileges. Refer to the machine’s Operation Guide for the default login username and password.
4. Press and [Option Function]. The optional function screen is displayed. Select Data Encr./Overwrite and press [Activate].
5. This function will be activated. The data saved in the large-capacity storage will be deleted and the storage will be formatted and encrypted. If there is no problem, press [Yes].
6. Turn the power switch on again following to the indication in the panel screen.
7. The screen for entering the encryption code is displayed. To change the encryption code, erase the “00000000” and then enter the 8-digit alphanumeric encryption code (0 to 9, A to Z, a to z) and press [OK]. SSD formatting begins. If the encryption code is not changed, press [OK]. SSD formatting begins.
8. When formatting finishes, follow the on-screen instructions to turn the Power Switch off and on again.
9. After the opening screen is displayed, confirm that a hard disk icon (Overwritten completion icon of unnecessary data) is shown in the top right corner of the screen.

After Installation
Change the machine setting as follows to securely operate it. If the system in the machine is initialized, it returns to the settings before installation, so make changes in the same way. If you allow service personnel to conduct maintenance operations, confirm the set values

Items changed in Command Center RX

Device

Settings

| Energy

Saver/Timer

| Timer Settings| Auto Panel

Reset

| On
Panel

Reset Timer

| Setting any value
Function Settings| Printer| General| Remote Printing| Prohibit
Network Settings| TCP/IP| TCP/IP Settings| Bonjour Settings| Bonjour| Off
IPSec Settings| IPSec| On
Restriction| Allowed
Allowed

IPSec Rules*

(“Settings” selection of any of Rule No.)

| Policy| Rule| On
Key

Manageme nt Type

| IKEv1
Encapsulate

on Mode

| Transport
IP Address| IP Version| IPv4
IP Address

(IPv4)

| IP Address of the

destination terminal

Subnet

Mask

| Setting any

value

Authentication| Local Side| Authentication

on Type

| Pre-shared Key
Pre-shared

Key

| Setting any

value

Key Exchange (IKE phase1)| Mode| Main mode
Hash| MD5:Disable,

SHA1:Disable, SHA-256:Enable, SHA-384:Enable, SHA-512:Enable AES-

XCBC:Disable

Encryption| 3DES: Enable,

AES-CBC-128:

Enable,

AES-CBC-192:

Enable,

AES-CBC-256:

Enable

Network

Settings

| TCP/IP| Allowed

IPSec Rules*

(“Settings” selection of any of Rule No.)

| Key Exchange (IKE phase1)| Diffie-

Hellman Group

| Select one from

following option. modp2048(14), modp4096(16), modp6144(17), modp8192(18), ecp256(19), ecp384(20), ecp521(21), modp1024s160 (22),

modp2048s224 (23),

modp2048s256 (24)

Lifetime(Time)| 28800 seconds
Data Protection (IKE phase2)| Protocol| ESP
Hash| MD5:Disable,

SHA1:Disable, SHA-256:Enable, SHA-384:Enable, SHA-512:Enable, AES-XCBC:

Setting any value,

AES-GCM-

128:Enable, AES-GCM-

192:Enable, AES-GCM-

256:Enable, AES-GMAC128:

Setting any value,

AES-GMAC-192:

Setting any value,

AES-GMAC-256:

Setting any value

Encryption| 3DES : Enable,

AES-CBC-128 :

Enable ,

AES-CBC-192 :

Enable ,

AES-CBC-256 :

Enable,

AES-GCM-128 :

Enable,

AES-GCM-192 :

Enable,

AES-GCM-256 :

Enable, AES-CTR :

Disable

PFS| Off
Lifetime

Measurement

| Time & Data Size
Lifetime (Time)| 3600 seconds
Lifetime

(Data Size)

| 100000 KB
Extended

Sequence Number

| Off
Item| Value
---|---
Network

Settings

| Protocol| Protocol Settings| Print

Protocols

| NetBEUI| Off
LPD| Off
FTP Server

(Reception)

| Off
IPP| Off
IPP over TLS| On
IPP

Authenticati on

| Off
Raw| Off
WSD Print| Off
POP3

(E-mail RX)

| Off
Send

Protocols

| SMTP

(E-mail TX)

| On
SMTP (E-

mail TX) – Certificate Auto Verification

| Validity Period:

Enable

Other

Protocols

| SNMPv1/v2c| Off
SNMPv3| Off
HTTP| Off
HTTPS| On
HTTP(Client

side) – Certificate Auto Verification

| Validity Period :

Enable

Enhanced

WSD

| Off
Enhanced

WSD(TLS)

| On
LDAP| On
IEEE802.1X| Off
LLTD| Off
REST| Off
REST over

TLS

| Off
VNC(RFB)| Off
VNC(RFB)

over TLS

| Off
Enhanced

VNC(RFB)

over TLS

| Off
OCSP/CRL

Settings

| Off
Syslog| Off
Item| Value
---|---
Security

Settings

| Device

Security

| Device

Security Settings

| Job Status/Job Log Settings| Display Jobs

Detail Status

| My Jobs Only
Display Jobs

Log

| My Jobs Only
Authenticatio

n Security Settings

| Password

Policy Settings

| Password

Policy

| On
Maximum

password age

| Setting any

value

Minimum

password length

| On

8 or more characters

Password

complexity

| Setting any

value

User Account

Lockout Settings

| Lockout

Policy

| On
Number of

Retries until Locked

| Setting any

value

Lockout

Duration

| Setting any

value

Lockout

Target

| All
Network

Security

| Network

Security Settings

| Secure

Protocol Settings

| TLS| On
Serverside

Settings

| TLS Version| TLS1.0: Disable

TLS1.1: Disable TLS1.2: Enable TLS1.3: Enable

Effective

Encryption

| ARCFOUR:

Disable,

DES: Disable, 3DES: Enable, AES: Enable, AES-GCM:

Setting any value CHACHA20/ POLY1305:

Setting any value

Hash| SHA1 : Enable, SHA2(256/384):

Enable

HTTP

Security

| Secure Only

(HTTPS)

IPP Security| Secure Only

(IPPS)

Enhanced

WSD

Security

| Secure Only

(Enhanced WSD over TLS)

REST

Security

| Secure Only

(REST over TLS)

Security

Settings

| Network

Security

| Network

Security Settings

| Secure

Protocol Settings

| Clientside

Settings

| TLS Version| TLS1.0: Disable

TLS1.1: Disable TLS1.2: Enable TLS1.3: Enable

Effective Encryption| ARCFOUR:

Disable,

DES: Disable, 3DES: Enable, AES: Enable, AES-GCM:

Setting any value CHACHA20/ POLY1305:

Setting any value

Hash| SHA1 : Enable, SHA2(256/384):

Enable

Management

Settings

| Authentication| Settings| Authentication Settings| General| Authentication| Network Authentication
Network

Authentication Server

| Default Host

Name

| Setting any

value

Port

Number

| Setting any

value

Server Type| Setting any

value

Default

Domain

| Setting any

value

Network

User Settings

| Obtain

Network User Property

| On
Give Local

User Authority

| Off
Server

Settings

| LDAP| On
LDAP Server

Name

| Setting any

value

LDAP Port

Number

| Setting any

value

Search

Timeout

| Setting any

value

LDAP

Security

| Setting any

value

Authentication

Type

| Setting any

value

Group

Authorization Settings

| Group

Authorization

| On
Group List| Group

Authorization List

| Add Group
Guest

Authorization Settings

| Guest

Authorization

| Off
Item| Value
---|---
Management

Settings

| Authentication| Settings| Authentication

Settings

| Unknown

User Settings

| Unknown ID

Job

| Reject
My Print

Settings

| Print all at

Login

| Off
History

Settings

| History Settings| Job Log

History

| Recipient

E-mail Address

| E-mail Address

for the administrator of the machine

Auto

Sending

| On

Items changed on the machine

For the procedures for changing the settings, refer to the machine Operation Guide and Command Center RX User Guide.  After changing the settings, run [Software verification] in the system menu to verify that the machine operates correctly. Periodically perform [Software verification] after installation as well. After installing the security functions, you can change the security password. Refer to page 12 for the procedures. The administrator of the machine should periodically store the histories, and check each history to make sure there was no unauthorized access or abnormal operation. Grant regular users permission based on your company rules, and promptly delete any user accounts that stop being used due to retirement or other reasons.
IPsec setting
It is possible to protect data by enabling the IPsec function that encrypts the communication path. Please note the following points when enabling the IPsec function.

• The value set by the IPsec rule has to be matched with the destination PC. Communication error occurs in case the setting does not match.
• IP address set by the IPsec rule has to be matched with the IP address of the SMTP server which is set on the main unit.
• In case the setting does not match, data sent by mail can’t be encrypted.
• Pre-shared key set by the IPsec rule has to be created by using the alphanumeric symbols of 8 digits or more which will not be easily guessed.

Changing Data Security Functions

Changing Security Password
You can customize the security password so that only the administrator can use the security functions.

1. Press the [System Menu/Counter] key.

2. Press and [System/Network].

3. If user login is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to log in with administrator privileges. Refer to the machine’s Operation Guide for the default login username and password.

4. Press , [Data Security] and [SSD Initialization].

5. Enter the security password, and press [OK]. The initial setting for the Security Password is “000000”.

6. Press [Security Password].

7. Enter a new security password 6 alphanumeric characters and symbols, and press [Next].
   CAUTION : Avoid any easy-to-guess numbers for the security password (e.g. 111111 or 123456).

8. Enter the same password again.

9. Press [OK].

System Initialization

Overwrite all the data stored in the SSD when disposing of the machine.

CAUTION: If you accidentally turn the power switch off during initialization, the SSD might possibly crash or initialization might fail

NOTE : If you accidentally turn the power switch off during initialization, turn the power switch on again. Initialization automatically restarts.

1. Press the [System Menu/Counter] key.
2. Press and [System/Network].
3. If user login is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to log in with administrator privileges. Refer to the machine’s Operation Guide for the default login username and password.
4. Press , [Data Security] and [SSD Initialization].
5. Enter the security password, and press [OK]. The initial setting for the Security Password is “000000”.
6. Press [System Initialization].
7. Press [Start] on the screen to confirm the initialization. Initialization starts.
8. When the screen appears to show initialization is completed, check that the memory indicator is OFF, and turn the power switch off and then on.

Warning Message
If the encryption code information of the machine has been lost for some reason, the screen shown here appears when the power is turned on

Follow the steps below.

1. Enter the encryption code that was entered during the installation of the security functions.
   CAUTION: Even though entering a different encryption code can also enable the continuation of a job, this will overwrite all the data stored in the SSD. Exercise extreme caution when entering an encryption code. The encryption code is not the same as the security password.

2. Press [OK].

3. Confirm that the memory indicator is off. After that, turn the power switch off and on.

Disposal
If the machine is unused and demolished, initialize the system of this product to erase the SSD data. If the machine is unused and demolished, obtain directions for disposal from the dealer (from which you purchased the machine) or your service representative.

Appendix

List of factory default settings
The default settings for security mode are shown below. Items changed in Command Center RX

Saver/Timer

| Timer Settings| Auto Panel

Reset

| On
Panel

Reset Timer

| 90 seconds
Function Settings| Printer| General| Remote Printing| Permit
Network Settings| TCP/IP| TCP/IP Settings| Bonjour Settings| Bonjour| On
IPSec Settings| IPSec| Off
Restriction| Allowed
IPSec

Rules

(“Settings” selection of any of Rule No.)

| Policy| Rule| Off
Key

Management Type

| IKEv1
Encapsulation

Mode

| Transport
IP Address| IP Version| IPv4
IP Address

(IPv4)

| No setting
Subnet

Mask

| No setting
Authentication| Local Side| Authentication

Type

| Pre-shared Key
Pre-shared

Key

| No setting
Key Exchange (IKE phase1)| Mode| Main Mode
Hash| MD5: Disable,

SHA1: Enable, SHA-256:

Enable, SHA- 384: Enable, SHA-512:

Enable AES-XCBC:

Disable

Encryption| 3DES: Enable,

AES-CBC-128:

Enable,

AES-CBC-192:

Enable,

AES-CBC-256:

Enable

Diffie-

Hellman Group

| modp1024(2)
Lifetime

(Time)

| 28800 seconds
Item| Value
---|---
Network

Settings

| TCP/IP| IPSec

Rules

(“Settings” selection of any of Rule No.)

| Data Protection (IKE phase2)| Protocol| ESP
Hash| MD5: Disable,

SHA1: Enable, SHA-256:

Enable, SHA-384:

Enable, SHA-512:

Enable, AES-XCBC:

Disable,

AES-GCM-128:

Enable,

AES-GCM-192:

Enable,

AES-GCM-256:

Enable,

AES-GMAC-128:

Disable, AES-GMAC-

192: Disable, AES-GMAC-256:

Disable

Encryption| 3DES: Enable,

AES-CBC-128:

Enable,

AES-CBC-192:

Enable,

AES-CBC-256:

Enable,

AES-GCM-128:

Enable,

AES-GCM-192:

Enable,

AES-GCM-256:

Enable, AES-CTR:

Disable

PFS| Off
Lifetime

Measurement

| Time & Data

Size

Lifetime

(Time)

| 3600 seconds
Lifetime

(Data Size)

| 100000KB
Extended

Sequence Number

| Off
Item| Value
---|---
Network

Settings

| Protocol| Protocol Settings| Print

Protocols

| NetBEUI| On
LPD| On
FTP Server

(Reception)

| On
IPP| Off
IPP over TLS| On
IPP

Authentication

| Off
Raw| On
WSD Print| On
POP3

(E-mail RX)

| Off
Send

Protocols

| SMTP

(E-mail TX)

| Off
SMTP (E-

mail TX) – Certificate Auto Verification

| Validity Period:

Enable

Other

Protocols

| SNMPv1/v2c| On
SNMPv3| Off
HTTP| On
HTTPS| On
HTTP(Client

side) – Certificate Auto Verification

| Validity Period:

Enable

Enhanced

WSD

| On
Enhanced

WSD(TLS)

| On
LDAP| Off
IEEE802.1X| Off
LLTD| On
REST| On
REST over

TLS

| On
VNC(RFB)| Off
VNC(RFB)

over TLS

| Off
Enhanced

VNC(RFB)

over TLS

| On
OCSP/CRL

Settings

| On
Syslog| Off
Item| Value
---|---
Security

Settings

| Device

Security

| Device

Security Settings

| Job Status/Job Log Settings| Display Jobs

Detail Status

| Show All
Display Jobs

Log

| Show All
Authentication

n Security Settings

| Password

Policy Settings

| Password

Policy

| Off
Maximum

password age

| Off
Minimum

password length

| Off
Password

complexity

| No more than

two consecutive identical char

User Account

Lockout Settings

| Lockout

Policy

| Off
Number of

Retries until Locked

| 3 times
Lockout

Duration

| 1 minute
Lockout

Target

| Remote Login

Only

Network

Security

| Network

Security Settings

| Secure

Protocol Settings

| TLS| On
Serverside

Settings

| TLS Version| TLS1.0: Disable

TLS1.1: Disable TLS1.2: Enable TLS1.3: Enable

Effective

Encryption

| ARCFOUR:

Disable,

DES: Disable, 3DES: Enable, AES: Enable, AES-GCM:

Disable, CHACHA20/ POLY1305:

Enable

Hash| SHA1: Enable, SHA2(256/384):

Enable

HTTP

Security

| Secure Only

(HTTPS)

IPP Security| Secure Only

(IPPS)

Enhanced

WSD

Security

| Secure Only

(Enhanced WSD over TLS)

REST

Security

| Secure Only

(REST over TLS)

Security

Settings

| Network

Security

| Network

Security Settings

| Secure

Protocol Settings

| Clientside

Settings

| TLS Version| TLS1.0: Disable

TLS1.1: Enable TLS1.2: Enable TLS1.3: Enable

Effective Encryption| ARCFOUR:

Disable,

DES: Disable, 3DES: Enable, AES: Enable, AES-GCM:

Enable, CHACHA20/ POLY1305:

Enable

Hash| SHA1 : Enable, SHA2(256/384):

Enable

Management Settings| Authentication| Settings| Authentication Settings| General| Authentication| Off
Network

Authentication Server

| Default Host

Name

| No setting
Port

Number

| 9093
Server Type| Kerberous
Default

Domain

| None
Network

User Settings

| Obtain

Network User Property

| Off
Give Local

User Authority

| Off
Server

Settings

| LDAP| Off
LDAP Server

Name

| No setting
LDAP Port

Number

| 389
Search

Timeout

| 60 seconds
LDAP

Security

| Off
Authentication

Type

| Simple
Group

Authorization Settings

| Group

Authorization

| Off
Group List| Group

Authorization List

| Other
Guest

Authorization Settings

| Guest

Authorization

| Off
Item| Value
---|---
Management

Settings

| Authentication| Settings| Authentication

Settings

| Unknown

User Settings

| Unknown ID

Job

| Reject
My Print

Settings

| Print all at

Login

| Off
History

Settings

| History Settings| Job Log

History

| Recipient

E-mail Address

| No setting
Auto

Sending

| Off

Items changed on the machine

The initial value of the custom box

Log information
The following settings and status regarding security are shown in the machine log.

• Event date and time
• Type of event
• Information of the login user or the user who attempted to log in
• Event result (Success or fail)

Event to be displayed in the log

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