hp 1188 Series Multi Functional Laser Printers User Guide

: June 12, 2024
: HP

Table of Contents

1188 Series Multi Functional Laser Printers
Product Information
Product Usage Instructions
1. Introduction

1188 Series Multi Functional Laser Printers

Product Information

Product Name: HP Laser MFP 1136, 1139, 1188 series

User Guide: www.hp.com/support/laser1000mfp

Edition: 1, 9/2022

Legal Information:

Reproduction, adaptation, or translation without prior written
permission is prohibited, except as allowed under the copyright
laws.
The information contained herein is subject to change without
notice.
The only warranties for HP products and services are set forth
in the express warranty statements accompanying such products and
services. Nothing herein should be construed as constituting an
additional warranty. HP shall not be liable for technical or
editorial errors or omissions contained herein.

Trademark Credits:

Apple and the Apple logo are trademarks of Apple Inc.,
registered in the U.S. and other countries.
macOS is a trademark of Apple Inc., registered in the U.S. and
other countries.
AirPrint is a trademark of Apple Inc., registered in the U.S.
and other countries.
GoogleTM is a trademark of Google Inc.

Product Usage Instructions

1. Introduction

This chapter provides information you need to know before using
the machine.

Key Benefits

Before getting started, check the key benefits of using the
product:

Environmentally friendly: The machine supports
paper-saving features like printing multiple pages on one sheet and
automatically conserving electricity when not in use. Recycled
paper is recommended for energy-saving purposes.
Wide range of functionality and application
support: The machine supports various paper sizes,
printing watermarks, and creating posters by magnifying and
printing across multiple sheets of paper.
Convenience: The HP MFP Scan application
allows users to scan, compile, and save documents in multiple
formats, including .epub. Documents can also be shared via
fax.
Supports various wireless network setting
methods: Depending on the model, you can easily connect to
a wireless network using the Wireless button on the machine and
either a USB cable or a network cable.

Wireless Network Setup

Follow these steps to set up a wireless network:

Ensure that your model supports wireless networking.
If available, use the Wireless button on the machine to connect
to a wireless network by accessing the access point (a wireless
router).
If the Wireless button is not available or not suitable for
your setup, you can use a USB cable or a network cable to connect
and configure the wireless network settings.

Note: Refer to the user guide for detailed instructions on
wireless network setup and other features of the product.

HP Laser MFP 1136, 1139, 1188 series
User Guide
www.hp.com/support/laser1000mfp

HP Laser MFP 1136, 1139, 1188 series User Guide
SUMMARY This guide provides configuration, use, maintenance, troubleshooting, safety and environmental information.

Legal information
Copyright and License
© Copyright 2022 HP Development Company, L.P.
Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.
The information contained herein is subject to change without notice.
The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
Edition 1, 9/2022

Trademark Credits
Adobe®, Adobe Photoshop®, Acrobat®, and PostScript® are trademarks of Adobe Systems Incorporated.
Apple and the Apple logo are trademarks of Apple Inc., registered in the U.S. and other countries.
macOS is a trademark of Apple Inc., registered in the U.S. and other countries.
AirPrint is a trademark of Apple Inc., registered in the U.S. and other countries.
GoogleTM is a trademark of Google Inc.
Microsoft®, Windows®, and Windows Server® are U.S. registered trademarks of Microsoft Corporation.
UNIX® is a registered trademark of The Open Group.

Table of contents
1 Introduction………………………………………………………………………………………………………………………………………………………………………………………………………………….. 1 Key benefits……………………………………………………………………………………………………………………………………………………………………………………………………………. 1 Features by model……………………………………………………………………………………………………………………………………………………………………………………………… 2 Useful to know ……………………………………………………………………………………………………………………………………………………………………………………………………… 3 About this user guide……………………………………………………………………………………………………………………………………………………………………………………….. 4 Safety information …………………………………………………………………………………………………………………………………………………………………………………………….. 4 Machine overview …………………………………………………………………………………………………………………………………………………………………………………………….10 Control panel overview………………………………………………………………………………………………………………………………………………………………………………….. 13 Turn on the machine …………………………………………………………………………………………………………………………………………………………………………………………17 Install the software ……………………………………………………………………………………………………………………………………………………………………………………………17
2 Menu overview and basic setup ……………………………………………………………………………………………………………………………………………………………………..19 Menu overview…………………………………………………………………………………………………………………………………………………………………………………………………… 19 Machine basic settings ………………………………………………………………………………………………………………………………………………………………………………….24 Media and tray ………………………………………………………………………………………………………………………………………………………………………………………………….. 26 Load paper in the tray………………………………………………………………………………………………………………………………………………………………………….. 28 Print on special media………………………………………………………………………………………………………………………………………………………………………….30 Set the paper size and type ……………………………………………………………………………………………………………………………………………………………… 33 Use the output support ………………………………………………………………………………………………………………………………………………………………………. 34 Prepare originals……………………………………………………………………………………………………………………………………………………………………………………. 34 Load originals ………………………………………………………………………………………………………………………………………………………………………………………….. 35
3 Use a network-connected machine………………………………………………………………………………………………………………………………………………………………40 Wired network setup ………………………………………………………………………………………………………………………………………………………………………………………40 Print a network configuration report…………………………………………………………………………………………………………………………………………….40 Setting IP address………………………………………………………………………………………………………………………………………………………………………………….40 IPv4 configuration………………………………………………………………………………………………………………………………………………………………………………….40 IPv6 configuration………………………………………………………………………………………………………………………………………………………………………………….. 41 Install driver over the network……………………………………………………………………………………………………………………………………………………………………. 41 Install driver over the network (Windows)………………………………………………………………………………………………………………………………….. 42 Wireless network setup………………………………………………………………………………………………………………………………………………………………………………… 42 Restore the wireless network settings ……………………………………………………………………………………………………………………………………….. 43 Use the WPS settings………………………………………………………………………………………………………………………………………………………………………….. 43 Use the Wi-Fi Networks ………………………………………………………………………………………………………………………………………………………………………. 44 Setup using Windows ………………………………………………………………………………………………………………………………………………………………………….. 44 Setup using a network cable…………………………………………………………………………………………………………………………………………………………….46 Set the Wi-Fi Direct for mobile printing…………………………………………………………………………………………………………………………………………47 Use HP Embedded Web Server…………………………………………………………………………………………………………………………………………………………………48 HP Embedded Web Server ………………………………………………………………………………………………………………………………………………………………..48
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Access HP Embedded Web Server……………………………………………………………………………………………………………………………………………….48 Log in to HP Embedded Web Server……………………………………………………………………………………………………………………………………………..48 HP Embedded Web Server overview …………………………………………………………………………………………………………………………………………… 49 Set the system administrator information…………………………………………………………………………………………………………………………………50 HP Smart app……………………………………………………………………………………………………………………………………………………………………………………………………..50 Connect using the HP Smart app…………………………………………………………………………………………………………………………………………………..50 Change the default printer setting from the HP Smart app………………………………………………………………………………………………. 51 Print using the HP Smart app……………………………………………………………………………………………………………………………………………………………. 51 Scan using the HP Smart app ………………………………………………………………………………………………………………………………………………………….. 51 Get help from the HP Smart app ……………………………………………………………………………………………………………………………………………………. 52
4 Print……………………………………………………………………………………………………………………………………………………………………………………………………………………………… 53 Basic print …………………………………………………………………………………………………………………………………………………………………………………………………………… 53 Cancel a print job…………………………………………………………………………………………………………………………………………………………………………………………….. 53 Open Printing Preferences………………………………………………………………………………………………………………………………………………………………………….. 53 Use a favorite setting…………………………………………………………………………………………………………………………………………………………………………………….. 54 Use help ……………………………………………………………………………………………………………………………………………………………………………………………………………….. 54 Printing features………………………………………………………………………………………………………………………………………………………………………………………………. 55 Use Printer Status program ………………………………………………………………………………………………………………………………………………………………………..58
5 Copy……………………………………………………………………………………………………………………………………………………………………………………………………………………………… 61 Basic copy……………………………………………………………………………………………………………………………………………………………………………………………………………. 61 Change the settings for each copy………………………………………………………………………………………………………………………………………………………… 62 Copy ID card ……………………………………………………………………………………………………………………………………………………………………………………………………….63
6 Scan……………………………………………………………………………………………………………………………………………………………………………………………………………………………..65 Basic scanning method ………………………………………………………………………………………………………………………………………………………………………………..65 Scan from HP MFP Scan program……………………………………………………………………………………………………………………………………………………………65 Scan from image editing program …………………………………………………………………………………………………………………………………………………………..66 Scan using the WIA driver ……………………………………………………………………………………………………………………………………………………………………………66 Scan to WSD ……………………………………………………………………………………………………………………………………………………………………………………………………….67 Install a WSD Printer Driver………………………………………………………………………………………………………………………………………………………………..67 Scan using the WSD feature……………………………………………………………………………………………………………………………………………………………..67
7 Fax…………………………………………………………………………………………………………………………………………………………………………………………………………………………………68 Prepare to fax …………………………………………………………………………………………………………………………………………………………………………………………………….68 Send a fax…………………………………………………………………………………………………………………………………………………………………………………………………………….68 Send a fax from the printer………………………………………………………………………………………………………………………………………………………………..68 Send a fax from your computer ………………………………………………………………………………………………………………………………………………………69 Send a fax manually……………………………………………………………………………………………………………………………………………………………………………….70 Send a fax to multiple destinations………………………………………………………………………………………………………………………………………………..70 Automatic redialing…………………………………………………………………………………………………………………………………………………………………………………71 Redial a fax number ………………………………………………………………………………………………………………………………………………………………………………..71 Confirm a transmission ………………………………………………………………………………………………………………………………………………………………………..71 Delay a fax transmission……………………………………………………………………………………………………………………………………………………………………..72
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Cancel a reserved fax job……………………………………………………………………………………………………………………………………………………………………72 Receive a fax ……………………………………………………………………………………………………………………………………………………………………………………………………….73
Change the receive modes………………………………………………………………………………………………………………………………………………………………..73 Receive manually in Tel mode……………………………………………………………………………………………………………………………………………………………73 Receive in Answering Machine/Fax mode ………………………………………………………………………………………………………………………………….74 Receive faxes with an extension telephone……………………………………………………………………………………………………………………………….74 Receive faxes using DRPD mode…………………………………………………………………………………………………………………………………………………….74 Receive in secure receiving mode ………………………………………………………………………………………………………………………………………………….75 Receive faxes in memory…………………………………………………………………………………………………………………………………………………………………….75 Forward a fax to another destination………………………………………………………………………………………………………………………………………………………75 Forward a sent fax to another destination………………………………………………………………………………………………………………………………….76 Forward a received fax …………………………………………………………………………………………………………………………………………………………………………76 Adjust the document settings…………………………………………………………………………………………………………………………………………………………………….76 Adjust the document resolution ………………………………………………………………………………………………………………………………………………………77 Adjust the document darkness………………………………………………………………………………………………………………………………………………………..77 Set up the fax address book………………………………………………………………………………………………………………………………………………………………………..77 Register a speed dial number……………………………………………………………………………………………………………………………………………………………78 Use speed dial numbers………………………………………………………………………………………………………………………………………………………………………78 Edit speed dial numbers ………………………………………………………………………………………………………………………………………………………………………78 Register a group dial number…………………………………………………………………………………………………………………………………………………………….78 Edit group dial numbers ……………………………………………………………………………………………………………………………………………………………………… 79 Search address book for an entry ………………………………………………………………………………………………………………………………………………… 79 Print address book………………………………………………………………………………………………………………………………………………………………………………… 79
8 Useful setting menus……………………………………………………………………………………………………………………………………………………………………………………………81 Copy settings………………………………………………………………………………………………………………………………………………………………………………………………………81 Fax settings…………………………………………………………………………………………………………………………………………………………………………………………………………83 System setup settings …………………………………………………………………………………………………………………………………………………………………………………..85 Network setup……………………………………………………………………………………………………………………………………………………………………………………………………88
9 Maintenance ……………………………………………………………………………………………………………………………………………………………………………………………………………90 Order supplies and accessories………………………………………………………………………………………………………………………………………………………………90 Available supplies…………………………………………………………………………………………………………………………………………………………………………………………….90 Available maintenance parts……………………………………………………………………………………………………………………………………………………………………..90 Store the toner cartridge ……………………………………………………………………………………………………………………………………………………………………………… 91 Redistribute toner……………………………………………………………………………………………………………………………………………………………………………………………. 92 Replace the toner cartridge………………………………………………………………………………………………………………………………………………………………………..93 Monitor the supplies life………………………………………………………………………………………………………………………………………………………………………………..94 Set the toner low alert…………………………………………………………………………………………………………………………………………………………………………………… 95 Clean the machine………………………………………………………………………………………………………………………………………………………………………………………….. 95
10 Troubleshoot ………………………………………………………………………………………………………………………………………………………………………………………………………..100 Tips for avoiding paper jams …………………………………………………………………………………………………………………………………………………………………….100 Clear original document jams ………………………………………………………………………………………………………………………………………………………………….100
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Clear paper jams……………………………………………………………………………………………………………………………………………………………………………………………. 102 Understand the LEDs ……………………………………………………………………………………………………………………………………………………………………………………103 A “Low Toner” or “Very Low Toner” message appears in supplies information report………………………………………………….104 Understand display messages………………………………………………………………………………………………………………………………………………………………..105 Paper feeding problems ………………………………………………………………………………………………………………………………………………………………………………107 Power and cable connecting problems……………………………………………………………………………………………………………………………………………….108 Solve other problems……………………………………………………………………………………………………………………………………………………………………………………108
Printing problems …………………………………………………………………………………………………………………………………………………………………………………108 Printing quality problems …………………………………………………………………………………………………………………………………………………………………… 111 Copying problems…………………………………………………………………………………………………………………………………………………………………………………116 Scanning problems ……………………………………………………………………………………………………………………………………………………………………………….117 Faxing problems …………………………………………………………………………………………………………………………………………………………………………………….118 Operating system problems…………………………………………………………………………………………………………………………………………………………….119 Solve wireless network problems…………………………………………………………………………………………………………………………………………………………..120 Wireless connectivity checklist …………………………………………………………………………………………………………………………………………………….120 The printer does not print after the wireless configuration completes……………………………………………………………………… 121 The printer does not print, and the computer has a third-party firewall installed…………………………………………………. 121 The wireless connection does not work after moving the wireless router or printer………………………………………….. 121 Cannot connect more computers to the wireless printer ………………………………………………………………………………………………… 121 The wireless printer loses communication when connected to a VPN ……………………………………………………………………… 121 The network does not appear in the wireless networks list …………………………………………………………………………………………….. 121 The wireless network is not functioning……………………………………………………………………………………………………………………………………. 122 Perform a wireless network diagnostic test …………………………………………………………………………………………………………………………… 122 Appendix A General specifications……………………………………………………………………………………………………………………………………………………………….. 123 Appendix B Print media specifications………………………………………………………………………………………………………………………………………………………….124 Appendix C System requirements………………………………………………………………………………………………………………………………………………………………….. 126 Appendix D Glossary…………………………………………………………………………………………………………………………………………………………………………………………….. 128 Index……………………………………………………………………………………………………………………………………………………………………………………………………………………………….. 136
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1 Introduction

This chapter provides information you need to know before using the machine.

Key benefits
Check key benefits before getting started to use the product.
Environmentally friendly
To save paper, you can print multiple pages on one single sheet of paper. To save electricity, this machine automatically conserves electricity by substantially reducing power
consumption when not in use.
We recommend using recycled paper for saving energy. Wide range of functionality and application support
Supports various paper sizes. Print watermark: You can customize your documents with words, such as “Confidential”. Print posters: The text and pictures of each page of your document are magnified and printed
across the multiple sheets of paper and can then be taped together to form a poster.
Convenience
HP MFP Scan is an application to help users scan, compile, and save documents in multiple formats, including .epub format. These documents can be shared via fax.
If you have Internet access, you can get help, support application, machine drivers, manuals, and order information from the HP website (www.hp.com/support/laser1000mfp).
Supports various wireless network setting method
NOTE: Wireless networking may not be available depending on the model.

Use the Wireless button

You can easily connect to a wireless network using the Wireless button the access point (a wireless router).

on the machine and

Use the USB cable or a network cable

You can connect and set various wireless network settings using a USB cable or a network cable.

Use the Wi-Fi Direct

You can conveniently print from your mobile device using the Wi-Fi or Wi-Fi Direct feature.

Introduction 1

Features by model

Some features and optional goods may not be available depending on model or country.

Operating system

Table 1-1 Operating system

Operating System

MFP 1136w, 1139a, 1188a, 1188w, 1188nw MFP 1188fnw, 1188pnw

Windows Mac
Linux

(MFP 1136w, 1188w, 1188nw only)

Software Table 1-2 Software
Software Printer driver HP MFP Scan Printer Status HP LJ Network PC Fax HP Embedded Web Server

MFP 1136w, 1139a, 1188a, 1188w, 1188nw MFP 1188fnw, 1188pnw
Not supported (MFP 1136w, 1188w, 1188nw only)

Variety feature

Table 1-3 Variety feature

Features

MFP 1136w, 1139a, 1188a, 1188w, 1188nw

Hi-Speed USB 2.0

Network Interface Ethernet 10/100 Base

TX wired LANa

(MFP 1188nw only)

Network Interface 802.11b/g/n wireless LAN

(MFP 1136w, 1188w, 1188nw only)

Wi-Fi Protected SetupTM (WPS)

(MFP 1136w, 1188w, 1188nw only)

Automatic Document Feeder (ADF)

Not supported

Fax

Not supported

Scan

MFP 1188fnw, 1188pnw

2 Chapter 1 Introduction

Table 1-3 Variety feature (continued)

Features

MFP 1136w, 1139a, 1188a, 1188w, 1188nw MFP 1188fnw, 1188pnw

Copy
a Depending on your country, wireless LAN card may not be available. For some counties, only 802.11 b/g can be applied. Contact your local HP dealer or the retailer where you bought your machine.

Useful to know
Review common issues and solutions. The machine does not print.
Open the print queue list and remove the document from the list (see Cancel a print job on page 53).
Remove the driver and install it again (see Install the software on page 17). Select your machine as your default machine in your Windows. Where can I purchase accessories or supplies?
Inquire at a HP distributor or your retailer. Visit the HP website (https://store.hp.com). You can view product service information. The status LED flashes or remains constantly on.
Turn the product off and on again. Check the meanings of LED indications in this manual and troubleshoot accordingly (see
Understand the LEDs on page 103). A paper jam has occurred.
Open and close the scanner (see Machine overview on page 10). Check the instructions on removing jammed paper in this manual and troubleshoot accordingly (see
Clear paper jams on page 102). Printouts are blurry.
The toner level might be low or uneven. Shake the toner cartridge (see Redistribute toner on page 92).
Try a different print resolution setting (see Open Printing Preferences on page 53). Replace the toner cartridge (see Replace the toner cartridge on page 93). Where can I download the machine’s driver?
You can get help, support application, machine drivers, manuals, and order information from the HP website www.hp.com/support/laser1000mfp.

Useful to know 3

About this user guide
This user guide provides information for your basic understanding of the machine as well as detailed steps to explain machine usage.
Do not discard this manual, and keep it for future reference. Read the safety information before using the machine. If you have a problem using the machine, refer to the troubleshooting chapter. Terms used in this user guide are explained in the glossary chapter. All illustrations in this user guide may differ from your machine depending on its options or model
you purchased.
The screenshots in this administrator’s guide may differ from your machine depending on the machine’s firmware/driver version.
The procedures in this user guide are mainly based on Windows 7. Conventions Some terms in this guide are used interchangeably, as below:
Document is synonymous with original. Paper is synonymous with media, or print media. Machine refers to printer or MFP. General icons
WARNING! Used to alert users to the possibility of personal injury. CAUTION: Gives users information to protect the machine from possible mechanical damage or malfunction. NOTE: Provides additional information or detailed specification of the machine function and feature.

Safety information

These warnings and precautions are included to prevent injury to you and others, and to prevent any potential damage to your machine. Be sure to read and understand all of these instructions before using the machine. After reading this section, keep it in a safe place for future reference.

Important safety symbols

Explanation of all icons and signs used in this chapter

Table 1-4 Warning and caution

Icon

Text

Description

Warning

Hazards or unsafe practices that may result in severe personal injury or death.

4 Chapter 1 Introduction

Table 1-4 Warning and caution (continued)

Icon

Text

Description

Caution

Hazards or unsafe practices that may result in minor personal injury or property damage.

Operating environment

Warning

Table 1-5 Operating environment icons

Icon

Description

Do not use if the power cord is damaged or if the electrical outlet is not grounded. This could result in electric shock or fire.

Do not place anything on top of the machine (water, small metal or heavy objects, candles, lit cigarettes, etc.). This could result in electric shock or fire.
If the machine gets overheated, it releases smoke, makes strange noises, or generates an odd odor, immediately turn off the power switch and unplug the machine.
The user should be able to access the power outlet in case of emergencies that might require the user to pull the plug out.
This could result in electric shock or fire. Do not bend, or place heavy objects on the power cord. Stepping on or allowing the power cord to be crushed by a heavy object could result in electric shock or fire.
Do not remove the plug by pulling on the cord; do not handle the plug with wet hands. This could result in electric shock or fire.
During an electrical storm or for a period of non-operation, remove the power plug from the electrical outlet. This could result in electric shock or fire.
Be careful, the paper output area is hot. Burns could occur.
If the machine has been dropped, or if the cabinet appears damaged, unplug the machine from all interface connections and request assistance from qualified service personnel. Otherwise, this could result in electric shock or fire.

Safety information 5

Table 1-5 Operating environment icons (continued)

Icon

Description

If the machine does not operate properly after these instructions have been followed, unplug the machine from all interface connections and request assistance from qualified service personnel.

Otherwise, this could result in electric shock or fire.

If the plug does not easily enter the electrical outlet, do not attempt to force it in. Call an electrician to change the electrical outlet, or this could result in electric shock.

Do not allow pets to chew on the AC power, telephone or PC interface cords. This could result in electric shock or fire and/or injury to your pet.

Operating method

Caution

Table 1-6 Operating method icons

Icon

Description

Do not forcefully pull the paper out during printing.

It can cause damage to the machine.

Be careful not to put your hand between the machine and paper tray. You may get injured.

Be careful when replacing paper or removing jammed paper. New paper has sharp edges and can cause painful cuts.

When printing large quantities, the bottom part of the paper output area may get hot. Do not allow children to touch. Burns can occur.
When removing jammed paper, do not use tweezers or sharp metal objects. It can damage the machine.
Do not allow too many papers to stack up in the paper output tray. It can damage the machine.

6 Chapter 1 Introduction

Table 1-6 Operating method icons (continued)

Icon

Description

Do not block or push objects into the ventilation opening.

This could result in elevated component temperatures which can cause damage or fire.

Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This machine’s power reception device is the power cord. To switch off the power supply, remove the power cord from the electrical outlet.

Installation / Moving

Warning

Table 1-7 Installation / Moving icons

Icon

Description

Do not place the machine in an area with dust, humidity, or water leaks.

This could result in electric shock or fire.

Place the machine in the environment where it meets the operating temperature and humidity specification.
Do not use the machine when it is below freezing temperature or has recently been moved from a location below freezing temperature. Doing so may damage the machine. Only operate the machine when the internal temperature of the machine is within the operating temperature and humidity specifications. Otherwise, quality problems can occur and cause damage to the machine.
See General specifications on page 123.
Before moving the machine, turn the power off and disconnect all cords. The information below are only suggestions based on the units weight.If you have a medical condition that prevents you from lifting, do not lift the machine. Ask for help, and always use the appropriate amount of people to left the device safety. Then lift the machine:
If the machine weighs under 20 kg (44.09 lbs), lift with 1 person.
If the machine weighs 20 kg (44.09 lbs) – 40kg (88.18 lbs), lift with 2 people.
If the machine weighs more than 40 kg (88.18 lbs), lift with 4 or more people.
The machine could fall, causing injury or machine damage.
Choose a flat surface with enough space for ventilation to place the machine. Also consider the space required to open the cover and trays.
The place should be well-ventilated and be far from direct light, heat, and humidity.

Safety information 7

Table 1-7 Installation / Moving icons (continued)

Icon

Description

When using the machine for a long period of time or printing a large number of pages in a non-ventilated space, it could pollute the air and be harmful to your health. Place the machine in a well-ventilated space or open a window to circulate the air periodically.

Do not place the machine on an unstable surface. The machine could fall, causing injury or machine damage.

Use only No.26 AWGa or larger, telephone line cord, if necessary. Otherwise, it can cause damage to the machine.

Make sure you plug the power cord into a grounded electrical outlet. Otherwise, this could result in electric shock or fire.

Use the power cord supplied with your machine for safe operation. If you are using a cord which is longer than 2 meters (6 feet) with a 110 V machine, then the gauge should be 16 American Wire Gauge (AWG) or larger. Otherwise, it can cause damage to the machine, and could result in electric shock or fire. Do not put a cover over the machine or place it in an airtight location, such as a closet. If the machine is not well-ventilated, this could result in fire.
Do not overload wall outlets and extension cords. This can diminish performance, and could result in electric shock or fire. The machine should be connected to the power level which is specified on the label. If you are unsure and want to check the power level you are using, contact the electrical utility company.

Maintenance / Checking

Caution

Table 1-8 Icon

Description
Unplug this product from the wall outlet before cleaning the inside of the machine. Do not clean the machine with benzene, paint thinner or alcohol; do not spray water directly into the machine.
This could result in electric shock or fire.

When you are working inside the machine replacing supplies or cleaning the inside, do not operate the machine.
You could get injured.

8 Chapter 1 Introduction

Table 1-8 (continued)

Icon

Description

Keep cleaning supplies away from children.

Children could get hurt.

Do not disassemble, repair or rebuild the machine by yourself. It can damage the machine. Call a certified technician when the machine needs repairing.
To clean and operate the machine, strictly follow the user guide provided with the machine. Otherwise, you could damage the machine.

Keep the power cable and the contact surface of the plug clean from dust or water. Otherwise, this could result in electric shock or fire.

Do not remove any covers or guards that are fastened with screws.
Fuser units should only be repaired by a certified service technician. Repair by non-certified technicians could result in fire or electric shock.
The machine should only be repaired by a HP service technician.

Supply usage

Caution

Table 1-9 Icon

Description Do not disassemble the toner cartridge. Toner dust can be dangerous if inhaled or ingested.

Do not burn any of the supplies such as toner cartridge or fuser unit. This could cause an explosion or uncontrollable fire.

When storing supplies such as toner cartridges, keep them away from children. Toner dust can be dangerous if inhaled or ingested.
Using recycled supplies, such as toner, can cause damage to the machine. In case of damage due to the use of recycled supplies, a service fee will be charged.

Safety information 9

Table 1-9 (continued)

Icon

Description

For supplies that contain toner dust (toner cartridge, waste toner bottle, imaging unit, etc.) follow the instructions below.

When disposing of the supplies, follow the instructions for disposal. Refer to the reseller for disposal instructions.

Do not wash the supplies.

For a waste toner bottle, do not reuse it after emptying the bottle.

If you do not follow the instructions above, it may cause machine malfunction and environmental pollution. The warranty does not cover damages caused by a user’s carelessness.

When toner gets on your clothing, do not use hot water to wash it.

Hot water sets toner into fabric. Use cold water.

When changing the toner cartridge or removing jammed paper, be careful not to let toner dust touch your body or clothes.
Toner dust can be dangerous if inhaled or ingested.

Machine overview

Identify the machine components.

Components

The actual component may differ from the illustration below. Some components may change depending on the configuration.

Table 1-10 Machine components

Icon

Components

Machinea

Setup guide and Reference guide

Power cord

10 Chapter 1 Introduction

Table 1-10 Machine components (continued) Icon

Components Misc. accessoriesb

a This illustration may differ from your machine depending on your model. There are various types of machine. b Miscellaneous accessories included with your machine may vary by country of purchase and specific model.
Front view
NOTE: This illustration may differ from your machine depending on your model. There are various types of
machine. Some features and optional goods may not be available depending on model or country (see
Features by model on page 2).
Type A Figure 1-1 Front view (Type A)
1

7 6 5

Table 1-11 Front view (Type A)

No.

Item

Scanner lid

Control panel

Handle

Tray

Tray handle

2
10
No. 7 8 9 10 11

11
Item Output tray Scanner glass Scannerab Inner cover Toner cartridge

Machine overview 11

Table 1-11 Front view (Type A) (continued)

No.

Item

No.

Output support

a Close the scanner lid before opening the scanner. b Be careful not to pinch your fingers.

Type B

Figure 1-2 Front view (Type B)

10 9 8

11 12 3

Item 13 15

Table 1-12 Front view (Type B)

No.

Item

No.

Item

Document feeder cover

Output support

Document feeder guide cover

Output tray

Document feeder output tray

Scanner lid

Document feeder output support

Scanner glass

Control panel

Scannerab

Handle

Inner cover

Tray

Toner cartridge

Tray handle

a Close the scanner lid before opening the scanner. b Be careful not to pinch your fingers.

Rear view
NOTE:
This illustration may differ from your machine depending on your model. There are various types of machine.
Some features and optional goods may not be available depending on model or country (see Features by model on page 2).
Type A

12 Chapter 1 Introduction

Figure 1-3 Rear view (Type A) 1

Table 1-13 Rear view (Type A)

No.

Item

USB port

Power receptacle

Type B Figure 1-4 Rear view (Type B)

1 2
3 4 5

Table 1-14 Rear view (Type B)

No.

Item

USB port

Network porta

Extension telephone socket (EXT.)b

Telephone line socket (LINE)c

5
a Network model only. b Fax model only. c Fax model only.

Power receptacle

Control panel overview
Identify the buttons and features on the control panel.

Control panel overview 13

NOTE:

This control panel may differ from your machine depending on its model. There are various types of control panels.
Some features and optional goods may not be available depending on model or country (see Features by model on page 2).

Type A

Figure 1-5 Control panel (Type A)

1 234

7 8 9 10

Table 1-15 Control panel (Type A)

No.

Item

ID Copy

Image

Contrast

Scale

Scan

Information

Wireless

Display screen

Status LED

Left/Right Arrows

14 Chapter 1 Introduction

Description Allows you to copy both sides of an ID card like a driver’s license on a single side of paper.
Adjusts the brightness level to make a copy for easier reading, when the original contains faint markings and dark images.
You can reduce or enlarge the size of a copied image from 25% to 400% when you copy original documents from the scanner glass.
Execute “Scan To WSD” if the machine supports network connectivity and 3 in 1.
Gives detailed information about machine’s information. Prints a configuration page by pressing this button.
Press this button, access to the Wi-Fi menu. Or press and hold this button for about 3 seconds or more seconds, access to PBC mode. Shows the current status and displays prompts during operation. Indicates the status of your machine.
Opens Menu mode and scrolls through the available menus.
Confirms the selection on the screen. Scrolls through the options available in the selected menu and increases or decreases values.

Table 1-15 Control panel (Type A) (continued)

No.

Item

Image

Back

Cancel

Power

Start

Description Sends you back to the upper menu level.
Stops an operation at any time.
Turns the power on or off, or wakes up the machine from the power save mode. If you need to turn the machine off, press this button for more than three seconds. Starts a job.

Type B

Figure 1-6 Control panel (Type B)

1 234

8 9 10 11 12 13

15 16 17 18

Table 1-16 Control panel (Type B)

No.

Item

ID Copy

Image

Contrast

Scale

Information

Wireless

Display screen

Description Allows you to copy both sides of an ID card like a driver’s license on a single side of paper.
Adjusts the brightness level to make a copy for easier reading, when the original contains faint markings and dark images.
You can reduce or enlarge the size of a copied image from 25% to 400% when you copy original documents from the scanner glass. 4 in 1 model support as ‘Scan to WSD’. Gives detailed information about machine’s information. Prints a configuration page by pressing this button.
Press this button, access to the Wi-Fi menu. Or press and hold this button for about 3 seconds or more seconds, access to PBC mode. Shows the current status and displays prompts during operation.
Control panel overview 15

Table 1-16 Control panel (Type B) (continued)

No.

Item

Image

Status LED

Fax

Copy

Scan

Left/Right Arrows

Back

Numeric keypad

Address Book

Redial/Pause

On Hook Dial

Cancel

Power

Start

Description Indicates the status of your machine.
Switches to Fax mode.
Switches to Copy mode.
Execute Scan To WSD
Opens Menu mode and scrolls through the available menus. Confirms the selection on the screen. Scrolls through the options available in the selected menu and increases or decreases values. Sends you back to the upper menu level.
Dials a number or enters alphanumeric characters. Allows you to store frequently used fax numbers or search for stored fax numbers.
Redials the recently sent fax number or received caller ID in ready mode, or inserts a pause(-) into a fax number in edit mode. When you press this button, you can hear a dial tone. Then enter a fax number. It is similar to making a call using speaker phone.
Stops an operations at any time.
Turns the power on or off, or wakes up the machine from the power save mode. If you need to turn the machine off, press this button for more than three seconds. Starts a job.

16 Chapter 1 Introduction

Turn on the machine
This document provides the procedures to remove and replace the toner cartridge. 1. Connect the machine to the electricity supply first.
Turn the switch on if the machine has a power switch.

NOTE: Illustrations on this user guide may differ from your machine depending on its options or models. Check your machine type (see Machine overview on page 10).
2. Power is turned on automatically.
Or press the Power button on the control panel.

NOTE: If you want to turn the power off, press and hold the Power button seconds.

for about 3

Install the software
After you have set up your machine and connected it to your computer, you must install the printer software. You need to download software packages from the HP website to install the printer software.
Before installing, check whether your computer’s OS support the software (see Features by model on page 2).
For HP’s all-inclusive help for the printer, go to www.hp.com/support/laser1000mfp.
Find the following support:
Install and configure Learn and use Solve problems

Turn on the machine 17

Download software and firmware updates Join support forums Find warranty and regulatory information NOTE: A locally connected machine is a machine directly attached to your computer using the cable. If your machine is attached to a network, skip the following steps below and go on to installing a network connected machine’s driver (see Install driver over the network (Windows) on page 42). WARNING! Only use a USB cable no longer then 3 meters (118 inches).
18 Chapter 1 Introduction

2 Menu overview and basic setup

This chapter provides information about the overall menu structure and the basic setup options.

Menu overview
The control panel provides access to various menus to set up the machine or use the machine’s functions.

NOTE:
Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.
Some menu names may differ from your machine depending on its options or the models.
The menus are described in the Useful Setting Menus chapter (see Useful setting menus on page 81).

Access the menu 1. Select the Fax, Copy, or Scan button on the control panel depending on the feature to be used. 2. Select Menu until the menu you want appears on the bottom line of the display and press OK. 3. Press the arrows until the needed menu item appears and press OK. 4. If the setting item has sub menus, repeat Step 3. 5. Press OK to save the selection.

6. Press the Cancel button to return to the ready mode.

Fax Feature menu (fax model only) Table 2-1 Fax Feature menu
Option Darkness
Resolution
Original Size

Sub option Normal Dark+1- Dark+5 Light+5- Light+1 Standard Fine Super Fine Photo Fax Color Fax N/A

Menu overview and basic setup 19

Table 2-1 Fax Feature menu (continued) Option Multi Send Delay Send Priority Send Send Forward Rcv.Forward
Secure Receive
Add Page Cancel Job
Fax Setup menu (fax model only) Table 2-2 Fax Setup menu
Option Sending
Receiving

Sub option N/A N/A N/A Forward to Fax Forward to Fax Forward to PC Forward & Print Off On Print N/A N/A
Sub option Redial Times Redial Term Prefix Dial ECM Mode Fax Confirm Image TCR Dial Mode a Receive Mode Ring To Answer Stamp RCV Name RCV Start Code Auto Reduction Discard Size Junk Fax Setup DRPD Mode a

20 Chapter 2 Menu overview and basic setup

Table 2-2 Fax Setup menu (continued)

Option

Sub option

Change Default

Resolution

Darkness

Original Size

Manual TX/RX

Off

Smart Fax Diag

Auto Config.

Start Nown

Initialize a This option may not be available depending on your country.

Copy Feature menu Table 2-3 Copy Feature menu
Option Original Size Reduce/Enlarge Darkness
Original Type
Collation Layout
Adjust Bkgd.

Sub option N/A N/A Normal Dark+1- Dark+5 Light+5- Light+1 Text Text/Photo Photo On Off Normal 2-Up 4-Up ID Copy Off Auto Enhance Lev.1 Enhance Lev.2 Erase Lev.1- Erase Lev.4

Menu overview 21

Copy Setup menu Table 2-4 Copy Setup menu
Option Change Default
System Setup menu Table 2-5 System Setup menu
Option Machine Setup
Paper Setup

Sub option Original Size Copies Reduce/Enlarge Darkness Original Type Collation
Sub option Machine ID b Fax Number b Date & Time b Clock Mode b Language Default Mode c Power Save Auto Power Off c Wakeup Event System Timeout Job Timeout Altitude Adj. Auto Continue d Paper Substit. d Toner Save Paper Size Paper Type Margin Tray Confirm.

22 Chapter 2 Menu overview and basic setup

Table 2-5 System Setup menu (continued)

Option

Sub option

Sound/Volume b

Key Sound

Alarm Sound

Speaker

Ringer

Report

Configuration

Demo Page

Network Conf. f

Supplies Info.

Usage Counter

Fax Received b

Fax Sent b

Schedule Jobs b

Fax Confirm. b

Junk Fax b

Address Book b

Maintenance

CLR Empty Msg. e

Supplies Life

Image Mgr.

TonerLow Alert

Serial Number
b Fax model only. c This option may not appear on the display depending on models. If so, it is not applicable to your machine. d This option only appears if Paper Mismatch is enabled. f Network model only. e This option only appears when small amount of toner is left in the cartridge.

Network menu (Network model only) Table 2-6 Network menu
Option TCP/IP (IPv4)
TCP/IP (IPv6)

Sub option DHCP BOOTP Static IPv6 Protocol DHCPv6 Config

Menu overview 23

Table 2-6 Network menu (continued)

Option

Sub option

Ethernet

Ethernet Port

Ethernet Speed

Wi-Fig

Wi-Fi On/Off

Wi-Fi Settings h

WPS

Wi-Fi Direct

Wi-Fi Signal

WLAN Default

Protocol Mgr.

HTTP

WINS

SNMPv1/v2t

UPnP(SSDP)

MDNS

SLP

Network Conf.

N/A

Clear Settings

N/A

g Wireless model only. h This option may not appear on the display depending on models. If so, it is not applicable to your machine.

Machine basic settings
Review default settings for the printer.
NOTE: You can change the machine’s setting from HP Embedded Web Server. If your machine is connected to the network, you can set the machine’s setting from HP Embedded Web Server > Settings tab > Machine Settings (see Use HP Embedded Web Server on page 48).
Machine’s default settings After installation is complete, you may want to set the machine’s default settings. To change the machine’s default settings, follow these steps:
NOTE: It may be necessary to press OK to navigate to lower-level menus for some models.
1. Select the Menu button on the control panel. 2. Press System Setup > Machine Setup. 3. Select the option you want, then press OK. 4. Select the sub option you want, then press OK. 5. Press OK to save the selection.

24 Chapter 2 Menu overview and basic setup

6. Press the Cancel button to return to ready mode.

Enter various characters
As you perform various tasks, you may need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name, and the fax number. When you store fax numbers or email addresses in memory, you may also enter the corresponding names.
Enter alphanumeric characters
Press the button until the correct letter appears on the display. For example, to enter the letter O, press 6, labeled with MNO. Each time you press 6, the display shows a different letter, M, N, O, m, n, o and finally 6.

NOTE: You can enter a space by pressing 1 twice. To delete the last digit or character, press the left/right or up/down arrow button.

Keypad letters and numbers

NOTE:

Special character sets may differ from your machine depending on its options or the models. Some of the follow key values may not appear depending on the job you are doing.

Table 2-7 Keypad letters and numbers

Key

Assigned numbers, letters, or characters

@ / . ‘ 1

A B C a b c 2

D E F d e f 3

G H I g h i 4

J K L j k l 5

M N O m n o 6

P Q R S p q r s 7

T U V t u v 8

W X Y Z w x y z 9

& + – , 0

% ^ _ ~ ! # $ ( ) [ ]

(These symbols are available when you type for network authentication.)

= | ? ” : { } < > ;

(These symbols are available when you type for network authentication.)

Altitude adjustment

Machine basic settings 25

Print quality is affected by atmospheric pressure, which is determined by the height of the machine above sea level. The following information will guide you on how to set your machine for the best print quality. Before you set the altitude value, determine the altitude where you are. Normal: 0 ~ 1,000 m (3,280 ft) High 1: 1,000 m (3,280 ft) ~ 2,000 m (6,561 ft) High 2: 2,000 m (6,561 ft) ~ 3,000 m (9,842 ft) High 3: 3,000 m (9,842 ft) ~ 4,000 m (13,123 ft) High 4: 4,000 m (13,123 ft) ~ 5,000 m (16,404 ft)
NOTE: If your machine is connected to the network, you can set the machine’s setting from HP Embedded
Web Server > Settings tab > Machine Settings (see Use HP Embedded Web Server on page 48). You can also set the altitude in the System Setup option on the machine’s display.
Media and tray
This chapter provides information on how to load print media into your machine. Select print media
You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print media that meets the guidelines for use with your machine. Guidelines for select the print media Print media that does not meet the guidelines outlined in this user guide may cause the following problems: Poor print quality Increased paper jams Premature wear on the machine Properties, such as weight, composition, grain, and moisture content, are important factors that affect the machine’s performance and the output quality. When you choose print materials, consider the following: The type, size, and weight of the print media for your machine are described in print media
specifications (see Print media specifications on page 124). Desired outcome: The print media you choose should be appropriate for your project. Brightness: Some print media are whiter than others and produce sharper, more vibrant images. Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the
paper.
NOTE:
26 Chapter 2 Menu overview and basic setup

Some print media may meet all of the guidelines in this user guide and still not produce satisfactory results. This may be the result of the sheets characteristics, improper handling, unacceptable temperature and humidity levels, or other variables over which cannot be controlled.
Before purchasing large quantities of print media, ensure that it meets the requirements specified in this user guide.
CAUTION: Using print media that does not meet these specifications may cause problems or require repairs.
Such repairs are not covered by HP’s warranty or service agreements. The amount of paper put into the tray may differ according to media type used (see Print media
specifications on page 124). Make sure not to use the inkjet photo paper with this machine. It could cause damage to the
machine. Using flammable print media can cause a fire. Use designated print media (see Print media specifications on page 124). WARNING! The use of flammable media or foreign materials left in the printer may lead to overheating of the unit and, in rare cases may cause a fire. The amount of paper put into the tray may differ according to media type used (see Print media specifications on page 124). Tray overview To change the size, you need to adjust the paper guides.
1
2
Media and tray 27

Table 2-8 Tray overview

No.

Item

Paper width guide

Tray

NOTE: Illustrations on this user guide may differ from your machine depending on its options or models. Check your machine type (see Machine overview on page 10).
CAUTION: If you do not adjust the guide, it may cause paper registration, image skew, or jamming of the paper.
Load paper in the tray
This document provides the procedures to load paper in the tray.
NOTE: Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see Machine overview on page 10).
1. Open the tray. Then, adjust the tray size to the media size you are loading.

1 2
2. Flex or fan the edge of the paper stack to separate the pages before loading papers.

28 Chapter 2 Menu overview and basic setup

3. Place the paper with the side you want to print facing up.
NOTE: If you do not adjust the guide, it may cause paper registration, image skew, or jamming of the
paper. Do not push the paper width guide too far causing the media to warp. If you do not adjust the paper width guide, it may cause paper jams. Do not use a paper with a leading-edge curl, it may cause a paper jam or the paper can be
wrinkled.
Load paper in the tray 29

4. Squeeze the paper width guide and slide it to the edge of the paper stack without causing it to bend.

5. When you print a document, set the paper type and size for the tray (see Set the paper size and type on page 33).

Print on special media
The table below shows the special media usable in tray.
To change the paper setting set in the machine, set the paper type from the Printing Preferences window > Paper tab > Paper Type (see Open Printing Preferences on page 53).

NOTE:
When using special media, we recommend you feed one sheet at a time (see Print media specifications on page 124).
Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see Machine overview on page 10).

To see for paper weights for each sheet, refer to Print media specifications on page 124.

Table 2-9 Supported special media types

Type

Tray

Plain Heavy 90-120 g Light 60-69 g

Bond

Colored Extra-Heavy

30 Chapter 2 Menu overview and basic setup

Table 2-9 Supported special media types (continued)

Type

Tray

Labels

Envelope

Preprinted

Recycled

Envelope Printing successfully on envelopes depends upon the quality of the envelopes. To print an envelope, place it as shown in the following figure.

When selecting envelopes, consider the following factors: Weight: should not exceed 90 g/m2 otherwise; jams may occur. Construction: should lie flat with less than 6 mm curl and should not contain air. Condition: should not be wrinkled, nicked, nor damaged. Temperature: should resist the heat and pressure of the machine during operation.
Use only well-constructed envelopes with sharp and well-creased folds. Do not use stamped envelopes. Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other
synthetic materials. Do not use damaged or poorly made envelopes. Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.
Print on special media 31

Labels

Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the machine’s fusing temperature for 0.1 second about 170°C (338 °F). The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.
For the best print quality, position margins no closer than 15 mm from the edges of the envelope. Avoid printing over the area where the envelope’s seams meet.
To avoid damaging the machine, use only labels designed for use in laser printers.

When selecting labels, consider the following factors: Adhesives: Should be stable at your machine’s fusing temperature about 170°C (338°F). Arrangement: Only use labels with no exposed backing between them. Labels can peel off sheets that have spaces between the labels, causing serious jams. Curl: Must lie flat with no more than 13 mm of curl in any direction. Condition: Do not use labels with wrinkles, bubbles, or other indications of separation.
Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.
Do not run a sheet of labels through the machine more than once. The adhesive backing is designed for only a single pass through the machine.
Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.
Card stock/ Custom-sized paper
32 Chapter 2 Menu overview and basic setup

In the software application, set the margins to at least 6.4 mm (0.25 inches) away from the edges of the material.
Preprinted paper When loading preprinted paper, the printed side should be facing up with an uncurled edge at the front. If you experience problems with paper feeding, turn the paper around. Note that print quality is not guaranteed.
Must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the machine’s fusing temperature for 0.1 second (about 170°C (338°F)).
Preprinted paper ink must be non-flammable and should not adversely affect machine rollers. Before you load preprinted paper, verify that the ink on the paper is dry. During the fusing process,
wet ink can come off preprinted paper, reducing print quality.
Set the paper size and type
After loading paper in the paper tray, set the paper size and type using the control panel buttons.
Set the paper size and type 33

To change the paper setting set in the machine, set the paper type from the Printing Preferences window > Paper tab > Paper Type (see Open Printing Preferences on page 53). NOTE: It may be necessary to press OK to navigate to lower-level menus for some models. 1. Select the Menu button on the control panel. 2. Press System Setup > Paper Setup > Paper Size or Paper Type. 3. Select the tray and the option you want. 4. Press OK to save the selection. 5. Press the Cancel button to return to ready mode. NOTE: If you want to use special-sized paper such as billing paper, select the Paper tab > Size > Edit… and set Custom Paper Size Settings in the Printing Preferences (see Open Printing Preferences on page 53 on page 67).
Use the output support
Use the output support to align the printed pages. NOTE: The surface of the output tray may become hot if you print a large number of pages at once. Make sure that you do not touch the surface, and do not allow children near it. The printed pages stack on the output support, and the output support will help the printed pages to align. The printer sends output to the output tray by default.
NOTE: Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see ).
Prepare originals
Learn how to prepare originals.
34 Chapter 2 Menu overview and basic setup

Do not load paper smaller than 76 x 149 mm (3x 5.85 inches) or larger than 216 x 356 mm (8.5 x 14 inches).
Do not attempt to load the following s of paper, in order to prevent paper jam, low print quality and machine damage. Carbon-paper or carbon-backed paper Coated paper Onion skin or thin paper Wrinkled or creased paper Curled or rolled paper Torn paper
Remove all staples and paper clips before loading. Make sure any glue, ink, or correction fluid on the paper is completely dry before loading. Do not load originals that include different sizes or weights of paper. Do not load booklets, pamphlets, transparencies, or documents with other unusual characteristics.
Load originals
You can use the scanner glass or the document feeder to load an original for copying, scanning, and sending a fax. NOTE: Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see Machine overview on page 10).
Load originals on the scanner glass
Using the scanner glass, you can copy or scan originals. You can get the best scan quality, especially for colored or gray-scaled images. Make sure that no originals are in the document feeder. If an original is detected in the document feeder, the machine gives it priority over the original on the scanner glass.
Load originals 35

1. Lift and open the scanner lid. 36 Chapter 2 Menu overview and basic setup

2. Place the original face down on the scanner glass. Align it with the registration guide at the top left corner of the glass.
3. Close the scanner lid. NOTE: Leaving the scanner lid open while copying may affect copy quality and toner consumption. Dust on the scanner glass may cause black spots on the printout. Always keep it clean (see ). If you are copying a page from a book or magazine, lift the scanner lid until its hinges are caught by
the stopper and then close the lid. If the book or magazine is thicker than 30 mm, start copying with the scanner lid open. CAUTION: Be careful not to break the scanner glass. You may get hurt. Do not put hands while closing the scanner lid. The scanner lid may fall on your hands and get hurt. Do not look the light from inside of the scanner while copying or scanning. It is harmful to eyes.
Load originals in the document feeder
Using the document feeder, you can load up to 40 sheets of paper (80 g/m2, 20 lbs bond) for one job.
Load originals in the document feeder 37

1. Flex or fan the edge of the paper stack to separate the pages before loading originals. 2. Load the original face up into the document feeder input tray. Make sure that the bottom of the
original stack matches the paper size marked on the document input tray.
38 Chapter 2 Menu overview and basic setup

3. Adjust the document feeder width guides to the paper size.
NOTE: Dust on the document feeder glass may cause black lines on the printout. Always keep the glass clean (see ).
Load originals in the document feeder 39

3 Use a network-connected machine
This chapter gives you step-by-step instructions for setting up a network connected machine and software. NOTE: Supported optional devices and features may differ according to your model.
Wired network setup
Learn how to configure wired network settings.
Print a network configuration report
You can print Network Configuration Report from the machine’s control panel that will show the current machine’s network settings. This will help you to set up a network. Press the Menu button on the control panel and select Network > Network Conf..
Using this Network Configuration Report, you can find your machine’s MAC address and IP address. For example:
MAC Address: 00:15:99:41:A2:78
MAC Address: IP Address: 169.254.192.192
Setting IP address
First, you have to set up an IP address for network printing and managements. In most cases a new IP address will be automatically assigned by a Dynamic Host Configuration Protocol (DHCP) server located on the network. NOTE: When you install the printer driver, do not configure both IPv4 and IPv6. We recommend to configure either IPv4 or IPv6 (see Install driver over the network (Windows) on page 42).
IPv4 configuration
You can set TCP/IPv4 from the control panel for a DHCPv4 server on your network. NOTE: You can also set the TCP/IPv4 from Embedded Web Server. When the Embedded Web Server window is displayed, move the mouse cursor over the Settings menu of the top menu bar and then click Network Settings. If you have a DHCPv4 server on your network, you can set one of the following options for default dynamic host configuration. 1. Press the Menu button on the control panel. 2. Select Network > TCP/IP (IPv4) > DHCP on the control panel. 3. Press OK to select the required value you want.
40 Chapter 3 Use a network-connected machine

IPv6 configuration
You can activate and set the TCP/IPv6 from the control panel. NOTE: You can also set the TCP/IPv6 from HP Embedded Web Server. When the HP Embedded Web Server window opens, move the mouse cursor over the Settings menu of the top menu bar and then click Network Settings. IPv6 is supported properly only in Windows Vista or higher. The machine supports the following IPv6 addresses for network printing and managements. Link-local Address: Self-configured local IPv6 address (Address starts with FE80). Stateless Address: Automatically configured IPv6 address by a network router. Stateful Address: IPv6 address configured by a DHCPv6 server. Manual Address: Manually configured IPv6 address by a user. In the IPv6 network environment, follow the next procedure to use the IPv6 address.
Activate IPv6
Learn how to activate IPv6 from the control panel. 1. Press the Menu button on the control panel. 2. Press Network > TCP/IP (IPv6) > IPv6 Protocol. 3. Select On and press OK. 4. Turn the machine off and turn it on again.
DHCPv6 address configuration
If you have a DHCPv6 server on your network, you can set one of the following options for default dynamic host configuration. 1. Press the Menu button on the control panel. 2. Select Network > TCP/IP (IPv6) > DHCPv6 Config. 3. Press OK to select the required value you want.
Install driver over the network
If you need to use the machine over the network from the computer, install driver on the computer. NOTE: Before installing, check whether your computer’s OS support the software (see Features by model
on page 2). The machine that does not support the network interface, it will not be able to use this feature (see
Machine overview on page 10).
IPv6 configuration 41

You need to download software packages from the HP website to install the printer software. For HP’s all-inclusive help for the printer, go to www.hp.com/support/laser1000mfp.
Install driver over the network (Windows)
Learn how to install driver over the network on Windows from the computer. NOTE: The firewall software might be blocking network communication. Before connecting the device to the network, disable the computer’s firewall. 1. Make sure that the machine is connected to the network and powered on. Also, your machine’s IP
address should have been set (see Setting IP address on page 40). 2. Download printer driver software from the HP website. (www.hp.com/support/laser1000mfp) 3. Turn on the machine. 4. Unzip the driver package and run the driver installer. 5. Follow the instructions in the installation window.
Wireless network setup
Learn how to configure wireless network settings. NOTE: Wireless networking may not be available depending on the model (see Features by model on page 2). Wireless networks require higher security, so when an access point is first set up, a network name (SSID), the type of security used, and a Network Password are created for the network. Ask your network administrator about this information before proceeding with the machine installation. Introduce wireless set up methods You can set wireless settings either from the machine or the computer. Choose the setting method from the below table. NOTE: Some wireless network installation types may not be available depending on the model or country. It is strongly recommended that you set the password on Access Points. If you do not set the
password on Access Points, they might be exposed to illegal access from unknown machines including PCs, smart phones and printers. Refer to the Access Point user’ guide for password settings.
42 Chapter 3 Use a network-connected machine

Table 3-1 Wireless set up methods

Setup method

Connecting method

With Access Point

From the computer

With Access Point
With Access Point Wi-Fi Direct setup

From the machine’s control panel
From the HP Smart app From mobile device

Description and Reference
See Setup via USB cable on page 44 on page 53 for Window.
See Access point without a USB cable on page 45 for Window.
See Setup using a network cable on page 46.
See Use the WPS settings on page 43.
See Use the Wi-Fi Networks on page 44.
See Connect using the HP Smart app on page 50.
See Set the Wi-Fi Direct for mobile printing on page 47.

Restore the wireless network settings
You can revert the wireless network settings to the default values. 1. Press the Menu button on the control panel. 2. Select Network > Wi-Fi > Wi-Fi Default > Restore…. The machine starts restoring default wireless network settings.
Use the WPS settings
If your machine and access point (or wireless router) support Wi-Fi Protected Setup (WPS), then you can easily configure the wireless network settings through the WPS menu without the need for a computer. Items to prepare: Check if the access point (or wireless router) supports Wi-Fi Protected Setup (WPS). Check if your machine supports Wi-Fi Protected Setup (WPS). 1. Press the Menu button on the control panel. 2. Select Network > Wi-Fi > WPS > PBC.
The machine starts connecting to the wireless network. 3. Within 2 minutes, press the WPS (PBC) button on the access point (or wireless router).
a. The machine is connecting to the access point (or wireless router). b. When the machine is successfully connected to the wireless network, the LED light stays on. 4. Continue to install the software.

Restore the wireless network settings 43

Use the Wi-Fi Networks
Before starting, you will need to know the network name (SSID) of your wireless network and the network key if it is encrypted. This information was set when the access point (or wireless router) was installed. If you do not know about your wireless environment, please ask the person who set up your network.
1. Choose one of the following to start.
Press the Menu button on the control panel. Select Network > Wi-Fi > Wi-Fi Settings.

Press the Wireless button

, access to the Wi-Fi menu.

2. Press OK to select the setup method you want.
Wizard (recommended): In this mode, the setup is automatic. The machine will display a list of available networks from which to choose. After a network is chosen then printer will prompt for the corresponding security key.
Custom: In this mode, users can give or edit manually their own SSID, or choose the security option in detail.
3. Follow the instructions to set up the wireless network.

Setup using Windows
If you use a Windows computer, you can set up the connection using USB cable or access point.

Setup via USB cable
You can set up the wireless connection using USB cable. Items to prepare
Access point Network-connected computer You need to download software packages from the HP website to install the printer software. For
HP’s all-inclusive help for the printer, go to www.hp.com/support/laser1000mfp. A machine installed with a wireless network interface USB cable 1. Check whether the USB cable is connected to the machine. 2. Turn on your computer, access point, and machine. 3. Download printer driver software from the HP website. (www.hp.com/support/laser1000mfp) 4. Unzip the driver package and run the driver installer. 5. Review and accept the installation agreements in the installation window. Then, click Next. 6. Select Wireless on the Printer Connection Type screen. Then, click Next.

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7. On the Are you setting up your printer for the first time? screen, select Yes, I will set up my printer’s wireless network. Then, click Next. If your printer is already connected on the network, select No, my printer is already connected to my network.
8. Select Using a USB cable on the Select the Wireless Setup Method screen. Then, click Next. 9. After searching, the window shows the wireless network devices. Select the name (SSID) of the
access point you want to use and click Next. 10. When the wireless network set up is completed, disconnect the USB cable between the computer
and machine. Click Next. 11. Select the components to be installed. 12. Follow the instructions in the installation window.
Access point without a USB cable
If you do not a USB cable, you can set up the wireless connection using access point. Items to prepare
Wi-Fi-enabled PC running Windows 7 or higher and an access point (router) You need to download software packages from the HP website to install the printer software.
For HP’s all-inclusive help for the printer, go to www.hp.com/support/laser1000mfp. A machine installed with a wireless network interface NOTE: While setting the wireless network, the machine uses PC’s wireless LAN. You might not be able to connect to the Internet.
1. Turn on your computer, access point, and machine. 2. Download printer driver software from the HP website. (www.hp.com/support/laser1000mfp) 3. Unzip the driver package and run the driver installer. 4. Review and accept the installation agreements in the installation window. Then, click Next. 5. Select Wireless on the Printer Connection Type screen. Then, click Next. 6. On the Are you setting up your printer for the first time? screen, select Yes, I will set up my printer’s
wireless network. Then, click Next. If your printer is already connected on the network, select No, my printer is already connected to my network. 7. Select Using a direct wireless connection on the Select the Wireless Setup Method screen. Then, click Next. 8. When the wireless network set up is completed, click Next. 9. Follow the instructions in the installation window.
Access point without a USB cable 45

Setup using a network cable
Your machine is a network compatible machine. To enable your machine to work with your network, you will need to perform some configuration procedures.
NOTE: See your network administrator, or the person that set up your wireless network, for information about your network configuration.
Items to prepare Access point Network-connected computer You need to download software packages from the HP website to install the printer software. For HP’s all-inclusive help for the printer, go to www.hp.com/support/laser1000mfp. A machine installed with a wireless network interface Network cable
Print a network configuration report You can identify the network settings of your machine by printing a network configuration report. See .
Configure the machine’s wireless network Before starting you will need to know the network name (SSID) of your wireless network and the network key if it is encrypted. This information was set when the access point (or wireless router) was installed. If you do not know about your wireless environment, please ask the person who set up your network. To configure wireless parameters, you can use HP Embedded Web Server.
Setup using a network cable from HP Embedded Web Server
Before starting wireless parameter configuration, check the cable connection status. 1. Check whether or not the network cable is connected to the machine. If not, connect the machine
with a standard network cable. 2. Start a web browser such as Internet Explorer, Safari, or Firefox and enter your machine’s new IP
address in the browser window. For example:
3. Click Login on the upper right of the HP Embedded Web Server website. 4. If it’s your first time logging into HP Embedded Web Server, you need to log in as an administrator.
Type in default ID (admin). Default password is none. We recommend you to set the default password for security reasons. You can change your ID and password from Security > System Security > System Administrator. 5. When the HP Embedded Web Server window opens, click Network Settings.
46 Chapter 3 Use a network-connected machine

6. Click Wi-Fi > Wizard.
7. Select the one Network Name(SSID) in the list.
8. Click Next.
If the wireless security setting window appears, enter the registered password (network password) and click Next.
9. The confirmation window appears, please check your wireless setup. If the setup is right, click Apply.

Set the Wi-Fi Direct for mobile printing
Wi-Fi Direct is a secure and easy-to-use peer-to-peer connection between a Wi- Fi Direct-enabled printer and mobile device.
With Wi-Fi Direct, you can connect your printer to a Wi-Fi Direct network while concurrently connecting to an access point. You can also use a wired network and a Wi-Fi Direct network simultaneously so multiple users can access and print documents both from Wi-Fi Direct and from a wired network.

NOTE:
You cannot connect your mobile device to the internet through the printer’s Wi-Fi Direct. The supported protocol list may differ from your model, Wi-Fi Direct networks do NOT support IPv6,
network filtering, IPSec, WINS, and SLP services.
The maximum number of devices that can be connected via Wi-Fi Direct is 4.

Set up Wi-Fi Direct
You can enable Wi-Fi Direct feature by one of the following methods.

From the machine

1. Press the Menu button display screen.

on the control panel and select Network > Wi-Fi > Wi-Fi Direct from the

2. Tap Wi-Fi Direct and enable Wi-Fi Direct.

From the network-connected computer

If your printer is using a network cable or a wireless access point, you can enable and configure Wi-Fi Direct from HP Embedded Web Server.

1. Access HP Embedded Web Server and select Settings > Network Settings > Wi- Fi > Wi-Fi DirectTM.

2. Enable Wi-Fi DirectTM and set other options.

Set up the mobile device
After setting up Wi-Fi Direct from the printer, you need to set up your mobile device.
After setting up Wi-Fi Direct from the printer, refer to the user manual of the mobile device you are using to set its Wi-Fi Direct.

Set the Wi-Fi Direct for mobile printing 47

After setting up Wi-Fi Direct, you need to download the mobile printing application (For example: HP Smart) to print from your smartphone.
NOTE:
When you have found the printer you want to connect to from your mobile device, select the printer and the printer’s LED will blink. Press the Wireless button on the printer and it will be connected to your mobile device. If you don’t have Wireless button, press the option you want when the Wi-Fi connection confirmed window appears from the display screen and it will be connected to your mobile device.
If your mobile device does not support Wi-Fi Direct, you need to enter the “Network Key” of a printer instead of pushing the Wireless button.
Use HP Embedded Web Server
There are several programs available to set up the network settings easily in a network environment. For the network administrator especially, managing several machines on the network is possible.
NOTE:
Internet Explorer 8.0 or higher is the minimum requirement for HP Embedded Web Server. Before using the programs below, set the IP address first. Some features and optional goods may not be available depending on model or country (see
Features by model on page 2).
HP Embedded Web Server
The web server embedded on your network machine allows you to manage the machine.
Check the supplies information and status. Customize machine settings. Configure the network parameters necessary for the machine to connect to various network
environments.
Access HP Embedded Web Server
You can access HP Embedded Web Server from a web browser. 1. Access a web browser, such as Internet Explorer, from Windows.
Enter the machine IP address of your printer (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go. 2. Your machine’s embedded website is displayed.
Log in to HP Embedded Web Server
Before configuring options in HP Embedded Web Server, you need to log in as an administrator. You can still use HP Embedded Web Server without logging in but you won’t have access to the Settings and Security tabs. 1. Click Login on the upper right of the HP Embedded Web Server website.
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2. If it’s your first time logging into HP Embedded Web Server you need to log in as an administrator. Type in default ID (admin). Default password is none. We recommend you to set the default password for security reasons. You can change your ID and password from Security > System Security > System Administrator.
HP Embedded Web Server overview
Learn settings available from HP Embedded Web Server.
NOTE: Some tabs may not appear depending on your model.
Information tab This tab gives you general information about your machine. You can check things, such as remaining amount of toner. You can also print reports, such as an error report. Active Alerts: Shows the alerts that have occurred in the machine and their severity. Supplies: Shows how many pages are printed and amount of toner left in the cartridge. Usage Counters: Shows the usage count by print types: simplex and duplex. Current Settings: Shows the machine’s and network’s information. Print information: Prints reports such as system related reports, e-mail address, and font reports. Security information: Shows the machine’s security information
Settings tab This tab allows you to set configurations provided by your machine and network. You need to log in as an administrator to view this tab. Machine Settings tab: Sets options provided by your machine. Network Settings tab: Shows options for the network environment. Sets options such as TCP/IP and network protocols.
Security tab This tab allows you to set system and network security information. You need to log-in as an administrator to view this tab. System Security: Sets the system administrator’s information and also enables or disables machine features. Network Security: Sets settings for IPv4/IPv6 filtering.
Maintenance tab This tab allows you to maintain your machine by upgrading firmware and setting contact information for sending emails. You can also connect to HP website or download drivers by selecting the Link menu. Firmware Upgrade: Upgrade your machine’s firmware. Contact Information: Shows the contact information. Link: Shows links to useful sites where you can download or check information.
HP Embedded Web Server overview 49

Set the system administrator information
This setting is necessary for using the e-mail notification option. NOTE: Some menus may not appear depending on options or models. If so, it is not applicable to your machine. 1. Access a web browser, such as Internet Explorer, from Windows.
Enter the machine IP address of your printer (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go. 2. Your machine’s embedded website is displayed. 3. Select Security > System Security > System Administrator. 4. Enter the name of the administrator, phone number, location, and email address. 5. Click Apply.
HP Smart app
HP Smart helps you to set up, scan, print, share, and manage your HP printer. You can share documents and images through email, text messages, and popular cloud and social media services (such as iCloud, Google Drive, Dropbox, and Facebook). You can also set up new HP printers, as well as monitor and order supplies. NOTE: The HP Smart app might not be available in all languages. Some features might not be available
with all printer models. If HP Smart app does not work well on your Windows devices, update the printer firmware and try
again.
To install the HP Smart app: To install the app on your device, go to 123.hp.com and follow the onscreen instructions to access your device’s app store.
Connect to printer: Make sure that the printer is turned on and is connected to the same network as your device. Then HP Smart will automatically detect the printer.
For more information about using HP Smart for printing, scanning, accessing printer features, and troubleshooting issues, go to: iOS/Android: www.hp.com/go/hpsmart-help
Connect using the HP Smart app
You can use the HP Smart app to set up the printer on your wireless network.

Make sure your mobile device is connected to your wireless network and you know the password of
your wireless network.
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2. Check if the printer is in the Auto Wireless Connect (AWC) setup mode.

If this is the first time you set up the printer, the printer is ready for setup after the printer is powered on. It keeps searching for the HP Smart app to connect within 2 hours, and then stops searching.

To put the control panel to the Auto Wireless Connect (AWC) setup mode, press and hold the

Wireless button

for at least 20 seconds until the Status

and the Power LED start

blinking together.

3. iOS/Android: Open the HP Smart app. On the home screen, tap the Plus icon and then select the printer. If the printer is not in the list, tap Add a new printer. Follow the onscreen instructions to add the printer to your network.

Change the default printer setting from the HP Smart app
You can set the printer setting from the HP Smart app. 1. Open the HP Smart app. 2. Tap the Plus icon if you need to change to a different printer, or add a new printer. 3. Tap Printer Settings. 4. Select the option you want, and then change the setting.

Print using the HP Smart app
Using the HP Smart app, you can print from an Android or iOS device. 1. Open the HP Smart app. 2. Tap the Plus icon if you need to change to a different printer, or add a new printer. 3. Tap a printing option. 4. Select the photo or document you want to print. 5. Tap Print.

Scan using the HP Smart app
You can use the HP Smart app to scan documents or photos using your device camera. HP Smart includes editing tools that allow you to adjust the scanned image before saving or sharing. You can print, save your scans locally or in cloud storage, and share them via email, SMS, Facebook, Instagram, etc.
1. Open the HP Smart app.
2. Tap the Plus icon if you need to change to a different printer, or add a new printer.
3. Select a scan option, and then tap Camera. The built-in camera will open. Scan your photo or document using the camera.
4. When you have finished adjusting the scanned document or photo, save, share, or print it.

Change the default printer setting from the HP Smart app 51

Get help from the HP Smart app
The HP Smart app provides alerts for printer issues (jams and other problems), links to help content, and options to contact support for additional assistance.
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4 Print

This chapter provides information about the overall print options. This section is mainly based on Windows 7.
NOTE: You need to download software packages from the HP website to install the printer software. For HP’s all-inclusive help for the printer, go to www.hp.com/support/laser1000mfp.

Basic print
Learn how to print from your computer.
NOTE: Before printing, check whether your computer’s OS support the software (see Features by model on page 2).
The following Printing Preferences window is for Notepad in Windows 7. Your Printing Preferences window may differ, depending on your operating system or the application you are using. 1. Open the document you want to print. 2. Select Print from the File menu. 3. Select your machine from the Select Printer list. 4. The basic print settings including the number of copies and print range are selected within the Print
window.
NOTE: To take advantage of the advanced printing features, click Properties or Preferences from the Print window (see Open Printing Preferences on page 53).
5. To start the print job, click OK or Print in the Print window.

Cancel a print job
Learn how to cancel a print job from your computer or the control panel. If the print job is waiting in the print queue or print spooler, cancel the job as follows:

You can access this window by simply double-clicking the machine icon task bar.

in the Windows

You can also cancel the current job by pressing the Cancel button on the control panel.

Open Printing Preferences
If you want to know more about printer features, open the Printing Preferences window. NOTE:

Print 53

The Printing Preferences window that appears in this user guide may differ depending on the machine in use.
When you select an option in Printing Preferences, you may see an error mark or a warning mark . A warning mark means you can select that certain option but it is not recommended, and an error mark means you cannot select that option due to the machine’s setting or environment.
1. Open the document you want to print. 2. Select Print from the file menu. The Print window appears. 3. Select your machine from the Select Printer list. 4. Click Properties or Preferences. Click or tap the tabs in the print driver to configure the available
options. NOTE: In Windows 11, 10, 8.1, and 8, these applications will have a different layout with different features
from what is described below for desktop applications. To access the print feature from a Start screen app, complete the following steps: Windows 11, 10: Select Print, and then select the printer. Windows 8.1 or 8: Select Devices, select Print, and then select the printer. You can check the machine’s current status pressing the Printer Status button (see Use Printer Status program on page 58).
Use a favorite setting
The Favorites option, which is visible on each preferences tab except for the HP tab, allows you to save the current preferences for future use. To save a Favorites item, follow these steps: 1. Change the settings as needed on each tab. 2. Enter a name for the item in the Favorites input box. 3. Click Save. 4. Enter name and description, and then select the desired icon. 5. Click OK. When you save Favorites, all current driver settings are saved. NOTE: To use a saved setting, select it in the Favorites tab. The machine is now set to print according to the settings you have selected. To delete saved settings, select it in the Favorites tab and click Delete.
Use help
Click the option you want to know on the Printing Preferences window and press F1 on your keyboard.
54 Chapter 4 Print

Printing features
You can use advanced printing features when using your machine.

NOTE:
This feature may not be available depending on model or optional goods (see Features by model on page 2).
You need to download software packages from the HP website to install the printer software. For HP’s all-inclusive help for the printer, go to www.hp.com/support/laser1000mfp.

Understand special printer features
To take advantage of the printer features provided by your printer driver, click Properties or Preferences in the application’s Print window to change the print settings. The machine name that appears in the printer properties window may differ depending on the machine in use.

NOTE:
Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.

Select the Help menu or click the Help button from the window or press F1 on your keyboard and click on any option you want to know about (see Use help on page 54).

Table 4-1 Printer features Item Multiple Pages per Side

Description
Selects the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.

Poster Printing

Prints a single-page document onto 4 (Poster 2×2), 9 (Poster 3×3), or 16 (Poster 4×4) sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.
Select the Poster Overlap value. Specify Poster Overlap in millimeters or inches by selecting the radio button on the upper right of Basic tab to make it easier to paste the sheets together.

Printing features 55

Table 4-1 Printer features (continued)

Item

Description

Booklet Printing

Prints your document on both sides of a sheet of paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet.

NOTE:

The Booklet Printing option is not available for all paper sizes. Select the available paper Size option under the Paper tab to see what paper sizes are available.

If you select an unavailable paper size, this option can be automatically canceled. Select only available paper (paper without an error mark or a warning mark ).

Double-sided Printing (Manual) Print on both sides of a sheet of paper (duplex). Before printing, decide how you want your document oriented.

NOTE: Skip Blank Pages feature does not work when you select the duplex option. None: Disables this feature. Long Edge: This option is the conventional layout used in bookbinding.

Short Edge: This option is the conventional layout used in calendars.

Paper Options

Changes the size of a document to appear larger or smaller on the printed page by entering in a percentage by which to enlarge or decrease the document.

Watermark
CONFIDENTIAL
56 Chapter 4 Print

The watermark option allows you to print text over an existing document. For example, you use it when you want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.

Table 4-1 Printer features (continued)

Item

Description

Watermark (Creating a watermark)

1. To change the print settings from your software application, access Printing Preferences (see Open Printing Preferences on page 53).

2. From the Advanced tab, select Edit… from the Watermark drop-down list.

3. Enter a text message in the Watermark Message box. You can enter up to 256 characters.

When the First Page Only box is checked, the watermark prints on the first page only.

4. Select watermark options.

You can select the font name, style, size, and shade from the Font Attributes section, as well as set the angle of the watermark from the Watermark Alignment and Angle section.

5. Click Add to add a new watermark to the Current Watermarks list.

6. When you finish editing, click OK or Print until you exit the Print window.

Watermark (Editing a watermark)

1. To change the print settings from your software application, access Printing Preferences (see Open Printing Preferences on page 53).

2. Click the Advanced tab, select Edit… from the Watermark drop-down list.

3. Select the watermark you want to edit from the Current Watermarks list and change the watermark message and options.

4. Click Update to save the changes.

5. Click OK or Print until you exit the Print window.

Watermark (Deleting a watermark)

1. To change the print settings from your software application, access Printing Preferences.

2. Click the Advanced tab, select Edit… from the Watermark drop-down list.

3. Select the watermark you want to delete from the Current Watermarks list and click Delete.

4. Click OK or Print until you exit the Print window.

Overlay

An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing exactly the same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the machine: just print the letterhead overlay on your document.

To use a page overlay, you must create a new page overlay containing your logo or image.

NOTE:

The overlay document size must be the same as the document you print with the overlay. Do not create an overlay with a watermark.

The resolution of the overlay document must be the same as that of the document you will print with the overlay.

Printing features 57

Table 4-1 Printer features (continued)

Item

Description

Overlay (Creating an overlay)

1. Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as you wish them to appear when printed as an overlay.

2. To save the document as an overlay, access Printing Preferences.

3. Click the Advanced tab, and select Create from the Overlay drop-down list.

4. In the Save As window, type a name up to eight characters in the File name box. Select the destination path, if necessary (The default is C:Formover).

5. Click Save.

6. Click OK or Print until you exit the Print window.

When a confirming message window appears, click Yes.

7. The file is not printed. Instead, it is stored on your computer hard disk drive.

Overlay (Using a page overlay) 1. Create or open the document you want to print.

2. To change the print settings from your software application, access Printing Preferences.

3. Click the Advanced tab.

4. Select the Print Overlay from the Overlay drop-down list.

5. If you have stored the overlay file you want to use in an external source, you can also load the file when you access the Load window.

After you select the file, click Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay List box.

6. If necessary, select the Confirm Page Overlay When Printing check box. If this box is checked, a message window appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document.

If this box is not checked and an overlay has been selected, the overlay automatically prints with your document.

7. Click OK or Print until you exit the Print window.

The selected overlay prints on your document.

Overlay (Deleting a page overlay)

1. In the Printing Preferences window, click the Advanced tab. 2. Select Edit in the Text drop-down list.

3. Select the overlay you want to delete from the Overlay List box.

4. Click Delete.

5. When a confirming message window appears, click Yes.

6. Click OK or Print until you exit the Print window. You can delete page overlays that you no longer use.

Use Printer Status program
The Printer Status is a program that monitors and informs you of the machine status. NOTE:

58 Chapter 4 Print

The Printer Status window and its contents shown in this user’s guide may differ depending on the machine or operating system in use.
Check the operating system(s) that are compatible with your machine (see General specifications on page 123 on page 172).
Available for Windows users only.

Printer Status overview

If an error occurs while operating, you can check the error from the Printer Status. Printer Status is installed automatically when you install the machine software.

You can also launch Printer Status manually. Go to Printing Preferences, click the tab except for the HP tab > Printer Status button. The Favorites option, which is visible on each preferences tab except for the HP tab.

These icons appear on the Windows task bar:

Table 4-2 Icons appear on the Windows task bar

Icon

Mean

Description

Normal

The machine is in ready mode and experiencing no errors or warnings.

Warning Error

The machine is in a state where an error might occur in the future. For example, it might be in toner low status, which may lead to toner empty status.
The machine has at least one error.

1 2
3

6
Use Printer Status program 59

Table 4-3 Printer Status window introduction

Callout

Item

Device Information

User’s Guide

Supplies Information

Option

Order Supplies

Cancel Print

Description
You can see the device status , current printer model name, connected port name in this area.
User’s Guide is disabled. You can download User’s Guide in www.hp.com/ support/laser1000mfp.
You can view the percentage of toner remaining in each toner cartridge. The machine and the number of toner cartridge(s) shown in the above window may differ depending on the machine in use. Some machines do not have this feature.
You can set printing job alert related settings.
You can order replacement toner cartridge(s) from online.
Cancel Print: If print job is waiting in the print queue or printer, cancel all user’s print jobs in the print queue or the printer.
Close: Depending on the status of the machine or the supported functions, the Close button may appear to close the status window.

60 Chapter 4 Print

5 Copy

Make copies with the printer, learn how to copy an ID card, and change the settings for each copy.

Basic copy
Learn how to make a copy.
NOTE:
Accessing menus may differ from model to model (see Menu overview on page 19 or Control panel overview on page 13).
Depending on models or options, some menus may not be supported (see Features by model on page 2).

1. Select Copy

Menu > Copy Feature on the control panel.

Or select Menu > Copy Feature on the control panel. 2. Place a single document (see Load originals on page 35).

Or
3. If you want to customize the copy settings including Reduce/Enlarge, Darkness, Original, and more by using the control panel buttons.
4. Enter the number of copies using the arrow or number keypad, if necessary. Copy 61

5. Press Start .

NOTE: If you need to cancel the copying job during the operation, press Cancel will stop.

and the copying

Change the settings for each copy
Your machine provides default settings for copying so that you can quickly and easily make a copy. However, if you want to change the options for each copy, use the copy function buttons on the control panel.
NOTE:
If you press Cancel while setting the copy options, all of the options you have set for the current copy job will be canceled and returned to their default status. Or, they will automatically return to their default status after the machine completes the copy in progress.
Accessing menus may differ from model to model (see Menu overview on page 19).
It may be necessary to press OK to navigate to lower-level menus for some models.
Darkness
If you have an original containing faint marking and dark images, you can adjust the brightness to make a copy that is easier to read.

1. Select Copy

Menu > Copy Feature on the control panel.

Or select the Darkness button on the control panel. 2. Select the option you want and press OK.
For example, the Light+5 being the lightest, and the Dark+5 being the darkest.
3. Press Cancel to return to ready mode.
Original Type The original setting is used to improve the copy quality by selecting the document for the current copy job.

1. Select Copy

Menu > Copy Feature > Original Type on the control panel.

Or select Menu > Copy Feature > Original Type on the control panel. 2. Select the option you want and press OK.
Text: Use for originals containing mostly text. Text/Photo: Use for originals with mixed text and photographs.
NOTE: If texts in the printout is blurry, select Text to get the clear texts.

62 Chapter 5 Copy

Photo: Use when the originals are photographs.
3. Press Cancel to return to ready mode.
Reduced or enlarged copy You can reduce or enlarge the size of a copied image from 25% to 400% when you copy original documents from the scanner glass.
NOTE: This feature may not be available depending on model or optional goods (see Features by model
on page 2). If the machine set to Eco mode, reduce and enlarge features are not available. To select from the predefined copy sizes

1. Select Copy

Menu > Copy Feature > Reduce/Enlarge on the control panel.

Or select Menu > Copy Feature > Reduce/Enlarge on the control panel. 2. Select the option you want and press OK. 3. Press Cancel to return to ready mode. To scale the copy by directly entering the scale rate

1. Select Copy

Menu > Copy Feature > Reduce/Enlarge > Custom on the control panel.

Or select Menu > Copy Feature > Original Type on the control panel. 2. Enter the copy size you want using the numeric keypad. 3. Press OK to save the selection. 4. Press Cancel to return to ready mode.

NOTE: When you make a reduced copy, black lines may appear at the bottom of your copy.

Copy ID card
Your machine can print 2-sided originals on one sheet.
The machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original. This feature is helpful for copying a small-sized item such as business card.
NOTE:
The original must be placed on the scanner glass to use this feature. If the machine set to Eco mode, this feature is not available.

Copy ID card 63

For better image quality, Select Copy

Menu > Copy Feature > Original Type > Photo on

the control panel or Menu > Copy Feature > Original Type > Photo.

1. Press ID Copy on the control panel.
2. Place the front side of an original facing down on the center of first half of the scanner glass as shown. Then, close the scanner lid.

3. Place Front Side and Press [Start] appears on the display.
4. Press Start .
Your machine begins scanning the front side and shows Place Back Side and Press [Start]. 5. Turn the original over and place it on the center of first half of scanner glass as shown. Then, close
the scanner lid.

6. Press Start . NOTE: If you do not press the Start button , only the front side will be copied. If the original is larger than the printable area, some portions may not be printed.

64 Chapter 5 Copy

6 Scan
This chapter provides information about the overall scan options.
NOTE: The maximum resolution that can be achieved depends upon various factors, including computer
speed, available disk space, memory, the size of the image being scanned, and bit depth settings. Thus, depending on your system and what you are scanning, you may not be able to scan at certain resolutions, especially using enhanced dpi. You need to download software packages from the HP website to install the printer software. For HP’s all-inclusive help for the printer, go to www.hp.com/support/laser1000mfp
Basic scanning method
You can scan the originals with your machine via a USB cable or the network.
NOTE: This feature may not be available depending on model or optional goods (see Features by model on page 2).
The following methodoloqies can be used for scanning your documents: HP MFP Scan: You can use this program to scan images or documents. Scan to WSD: Scans the originals and saves the scanned data on a connected computer if the
computer supports the Web Service for Device (WSD) feature. TWAIN: TWAIN is the one of the preset imaging applications. Scanning an image launches the
selected application, enabling you to control the scanning process. This feature can be used via the local connection or the network connection. WIA: WIA stands for Windows Images Acquisition. To use this feature, your computer must be connected directly with the machine via a USB cable. HP Smart app: You can use this app to scan images or documents.
Scan from HP MFP Scan program
HP MFP Scan is an application to help users scan, compile, and save documents in multiple formats, including .epub format. These documents can be shared via fax. Whether you’re a student needing to organize research from the library or a stay-at-home mom sharing scanned pictures from last year’s birthday party, HP MFP Scan will provide you with the necessary tools.
NOTE: Click the Help button from the window, and then click on any option you want to know about.
1. Place a single document face down on the document glass, or load the documents face up into the document feeder (see Load originals on page 35).
2. Make sure that the machine is connected to the network and powered on. Also, your machine’s IP address should have been set (see Setting IP address on page 40).
Scan 65

3. Download HP MFP Scan software from the HP website www.hp.com/support/laser1000mfp. 4. Turn on the machine. 5. Unzip the HP MFP Scan package and run setup.exe and run HP MFP Scan. 6. Click Advanced Scan from the home screen. 7. Select the type of scanning or a favorites and then make adjustments to the image. 8. Click Scan to scan a final image or Prescan to get another preview image. 9. Press Save to save the scanned image.
Scan from image editing program
You can scan and import documents in the image editing software such as Adobe Photoshop, if the software is TWAIN-compliant. Follow the steps below to scan with TWAIN-compliant software: 1. Make sure that the machine is connected to your computer and powered on. 2. Place a single document face down on the document glass, or load the documents face up into the
document feeder (see Load originals on page 35). 3. Open an application, such as Adobe Photoshop. 4. Click File > Import, and select the scanner device. 5. Set the scan options. 6. Scan and save your scanned image.
Scan using the WIA driver
Your machine supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft Windows 7 and works with digital cameras and scanners. Unlike the TWAIN driver, the WIA driver allows you to scan and easily adjust images without using additional software:
NOTE: The WIA driver works only on Windows OS (not supported Windows 2000) with a USB port.
1. Make sure that the machine is connected to your computer and powered on. 2. Place a single document face down on the document glass, or load the documents face up into the
document feeder (see Load originals on page 35). 3. Click Start > Control Panel > Hardware and Sound > Devices and Printers. 4. Right-click on device driver icon in Printers and Faxes > Start Scan. 5. New Scan application appears. 6. Choose your scanning preferences and click Preview to see how your preferences affect the
picture. 7. Scan and save your scanned image.
66 Chapter 6 Scan

Scan to WSD
Scans the originals and saves the scanned data on a connected computer if the computer supports the Web Service for Device (WSD) feature. NOTE: The machine that does not support the network interface, it will not be able to use this feature (see
Features by model on page 2). The WSD feature works only with Windows Vista® or later version that are the WSD-compliant
computer. The following installation steps are based on Windows 7 computer.
Install a WSD Printer Driver
To use the WSD feature, you need to install the WSD printer driver on your computer. 1. Select Start > Control Panel > Devices and Printers > Add a printer. 2. Click Add a network, wireless or Bluetooth printer from the wizard. 3. In the printers list, select the one you want to use, and then click Next.
NOTE: The IP address for WSD printer is http://IP address/ws/ (example:
http://111.111.111.111/ws/). If no WSD printer is displayed in the list, click The printer that I want isn’t listed > Add a printer
using a TCP/IP address or hostname and select Web Services Device from Device type. Then enter the printer’s IP address. 4. Follow the instructions in the installation window.
Scan using the WSD feature
If you have installed the WSD printer driver on your computer, you can scan using this feature. 1. Make sure that the machine is connected to your computer and powered on. 2. Place a single document face down on the document glass, or load the documents face up into the
document feeder (see Load originals on page 35). 3. Select Scan > Scan to WSD on the control panel. 4. Select your computer name from WSD PC List. 5. Select the option you want and press OK. 6. Scanning begins.
Scan to WSD 67

7 Fax
Configure the fax features, and send and receive faxes using the printer. NOTE: Supported optional devices and features may differ according to your model.
Prepare to fax
Before you send or receive a fax, you need to connect the supplied line cord to your telephone wall jack. The method of making a telephone connection is different from one country to another. NOTE: You cannot use this machine as a fax via the internet phone. For more information ask your internet
service provider. We recommend using traditional analog phone services (PSTN: Public Switched Telephone
Network) when connecting telephone lines to use a fax machine. If you use other Internet services (DSL, ISDN, VolP), you can improve the connection quality by using the Micro-filter. The Micro-filter eliminates unnecessary noise signals and improves connection quality or Internet quality. Since the DSL Micro-filter is not provided with the machine, contact your Internet service provider for use on DSL Micro-filter.
1. Line port 2. 2. Micro filter 3. DSL modem / Telephone line
(see Machine overview on page 10)
Send a fax
Send a fax from the printer or the computer. Learn how to use speed dials, group-dial entries, and other features.
Send a fax from the printer
You can send a fax from the printer control panel.
68 Chapter 7 Fax

NOTE: When you place the originals, you can use either the document feeder or the scanner glass. If the originals are placed on both the document feeder and the scanner glass, the machine will read the originals on the document feeder first, which has higher priority in scanning.
1. Place a single document face down on the document glass, or load the documents face up into the document feeder (see Load originals on page 35).

2. Select Fax

on the control panel.

3. Adjust the resolution and the darkness to suit your fax needs. 4. Enter the destination fax number.
5. Press Start on the control panel. The machine starts to scan and send the fax to the destinations.
NOTE: If you want to send a fax directly from your computer, use HP LJ Network PC Fax (see Send a fax
from your computer on page 69).
When you want to cancel a fax job, press Cancel before the machine starts transmission.
If you used the scanner glass, the machine shows the message asking to place another page.
Send a fax from your computer
You can send a fax from your computer without going to the machine. Make sure that your machine and the computer are connected to the same network.
NOTE: This feature may not be available depending on model or optional goods (see Features by model on page 2).
Send a fax (Windows) To send a fax from your computer, the HP LJ Network PC Fax program must be installed. This program is installed when you install the printer driver.
NOTE: For more information about HP LJ Network PC Fax, click Help.
1. Open the document to be sent. 2. Select Print from the File menu. 3. Select HP LJ Network PC Fax from the Print window 4. Click Print or OK. 5. Enter the recipient’s fax number and set the options if necessary. 6. Click Send. Check the sent fax list (Windows) You can check the sent fax list from your computer.

Send a fax from your computer 69

From the Start menu, click Programs or All Programs > HP > Fax Transmission History. Then, the window appears with the list of faxes sent.
NOTE: For more information about Fax Transmission History, click the Help button.
Send a fax manually
If needed, you can send a fax manually.

Perform the following to send a fax using the On Hook Dial button on the control panel.

NOTE:
If you selected Fax Feature > Send Forward > Forward to Fax > On, you cannot send a fax using this feature (see Forward a sent fax to another destination on page 76).
If your machine is a handset model, you can send a fax using the handset (see Features by model on page 2).
1. Place a single document face down on the document glass, or load the documents face up into the document feeder (see Load originals on page 35).

2. Select Fax

on the control panel.

3. Adjust the resolution and the darkness to suit your fax needs.

4. Press the On Hook Dial button on the control panel or lift the handset.

5. Enter a fax number using the number keypad on the control panel.

6. Press Start machine.

on the control panel when you hear a high-pitched fax signal from the remote fax

Send a fax to multiple destinations
You can use the multiple send feature, which allows you to send a fax to multiple locations. Originals are automatically stored in memory and sent to a remote station. After transmission, the originals are automatically erased from memory.

NOTE: You cannot send faxes to multiple destinations if you have chosen super fine. You cannot send a color fax using this feature.

1. Place a single document face down on the document glass, or load the documents face up into the document feeder (see Load originals on page 35).

2. Select Fax

on the control

References

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hp 1188 Series Multi Functional Laser Printers User Guide

1188 Series Multi Functional Laser Printers

Product Information

Product Usage Instructions

1. Introduction

Key Benefits

Wireless Network Setup

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References

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