MX931 MFP MFP Mono Laser

MX931 MFP
User’s Guide

May 2022
Machine type: 7450 Models: 238

www.lexmark.com

Contents

2

Contents
Safety information……………………………………………………………………………. 6
Conventions………………………………………………………………………………………………………………………………………. 6 Product statements…………………………………………………………………………………………………………………………… 6
Learn about the printer…………………………………………………………………….. 9
Finding information about the printer……………………………………………………………………………………………….9 Finding the printer serial number…………………………………………………………………………………………………….10 Printer configurations……………………………………………………………………………………………………………………….. 11 Using the control panel…………………………………………………………………………………………………………………….13 Understanding the status of the indicator light……………………………………………………………………………… 13 Selecting paper…………………………………………………………………………………………………………………………………14
Set up, install, and configure………………………………………………………….. 29
Selecting a location for the printer………………………………………………………………………………………………… 29 Attaching cables……………………………………………………………………………………………………………………………… 30 Setting up and using the home screen applications…………………………………………………………………….. 31 Setting up and using the accessibility features…………………………………………………………………………….. 37 Setting up the printer to fax…………………………………………………………………………………………………………….39 Configuring the email SMTP settings…………………………………………………………………………………………….47 Loading paper and specialty media………………………………………………………………………………………………. 55 Installing and updating software, drivers, and firmware………………………………………………………………. 73 Installing hardware options……………………………………………………………………………………………………………..76 Networking…………………………………………………………………………………………………………………………………….. 148 Setting up serial printing (Windows only)……………………………………………………………………………………… 151
Secure the printer…………………………………………………………………………. 153
Locating the security slot………………………………………………………………………………………………………………. 153 Erasing printer memory…………………………………………………………………………………………………………………. 153 Erasing printer storage drive………………………………………………………………………………………………………… 154 Restoring factory default settings………………………………………………………………………………………………….154 Statement of Volatility…………………………………………………………………………………………………………………….154
Print……………………………………………………………………………………………….156
Printing from a computer………………………………………………………………………………………………………………. 156 Printing from a mobile device………………………………………………………………………………………………………..156

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Printing from a flash drive………………………………………………………………………………………………………………158 Supported flash drives and file types……………………………………………………………………………………………159 Configuring confidential jobs…………………………………………………………………………………………………………159 Printing confidential and other held jobs…………………………………………………………………………………….. 160 Printing a font sample list……………………………………………………………………………………………………………… 160 Printing a directory list……………………………………………………………………………………………………………………. 161 Placing separator sheets between copies…………………………………………………………………………………….161 Stapling printed sheets………………………………………………………………………………………………………………….. 161 Punching holes in printed sheets………………………………………………………………………………………………….. 161 Using offset stacking in printed sheets…………………………………………………………………………………………162 Canceling a print job………………………………………………………………………………………………………………………162 Adjusting toner darkness……………………………………………………………………………………………………………….162
Copy……………………………………………………………………………………………… 163
Using the automatic document feeder and scanner glass………………………………………………………….163 Making copies…………………………………………………………………………………………………………………………………163 Copying photos……………………………………………………………………………………………………………………………… 163 Copying on letterhead……………………………………………………………………………………………………………………164 Copying on both sides of the paper…………………………………………………………………………………………….. 164 Reducing or enlarging copies………………………………………………………………………………………………………..164 Collating copies………………………………………………………………………………………………………………………………164 Placing separator sheets between copies……………………………………………………………………………………164 Copying multiple pages onto a single sheet………………………………………………………………………………..165 Copying cards…………………………………………………………………………………………………………………………………165 Stapling copies………………………………………………………………………………………………………………………………. 165 Punching holes in copies……………………………………………………………………………………………………………….165 Using offset stacking in copies…………………………………………………………………………………………………….. 166 Creating a copy shortcut………………………………………………………………………………………………………………. 166
E-mail……………………………………………………………………………………………. 167
Using the automatic document feeder and scanner glass…………………………………………………………. 167 Sending an e-mail………………………………………………………………………………………………………………………….. 167 Creating an e-mail shortcut…………………………………………………………………………………………………………… 167
Fax…………………………………………………………………………………………………168
Using the automatic document feeder and scanner glass………………………………………………………….168 Sending a fax…………………………………………………………………………………………………………………………………. 168

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Scheduling a fax……………………………………………………………………………………………………………………………..169 Creating a fax destination shortcut……………………………………………………………………………………………….169 Changing the fax resolution…………………………………………………………………………………………………………..169 Adjusting the fax darkness……………………………………………………………………………………………………………. 170 Printing a fax log……………………………………………………………………………………………………………………………..170 Blocking junk faxes…………………………………………………………………………………………………………………………170 Holding faxes…………………………………………………………………………………………………………………………………. 170 Forwarding a fax……………………………………………………………………………………………………………………………..170
Scan……………………………………………………………………………………………….172
Using the automatic document feeder and scanner glass…………………………………………………………. 172 Scanning to a computer………………………………………………………………………………………………………………… 172 Scanning to an FTP server……………………………………………………………………………………………………………..173 Creating an FTP shortcut………………………………………………………………………………………………………………. 174 Scanning to a network folder…………………………………………………………………………………………………………174 Creating a network folder shortcut………………………………………………………………………………………………..174 Scanning to a flash drive………………………………………………………………………………………………………………..175
Use printer menus………………………………………………………………………….176
Menu map………………………………………………………………………………………………………………………………………. 176 Device………………………………………………………………………………………………………………………………………………177 Print…………………………………………………………………………………………………………………………………………………..191 Paper………………………………………………………………………………………………………………………………………………. 199 Copy………………………………………………………………………………………………………………………………………………. 202 Fax…………………………………………………………………………………………………………………………………………………. 205 E-mail……………………………………………………………………………………………………………………………………………….221 FTP…………………………………………………………………………………………………………………………………………………. 227 USB Drive……………………………………………………………………………………………………………………………………….232 Network/Ports……………………………………………………………………………………………………………………………….. 237 Cloud Services………………………………………………………………………………………………………………………………..251 Security…………………………………………………………………………………………………………………………………………..252 Reports………………………………………………………………………………………………………………………………………….. 259 Troubleshooting…………………………………………………………………………………………………………………………….. 261 Printing the Menu Settings Page………………………………………………………………………………………………….. 261
Maintain the printer……………………………………………………………………… 262
Checking the status of parts and supplies…………………………………………………………………………………..262

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Configuring supply notifications………………………………………………………………………………………………….. 262 Setting up email alerts………………………………………………………………………………………………………………… 262 Viewing reports…………………………………………………………………………………………………………………………….. 263 Ordering parts and supplies………………………………………………………………………………………………………… 263 Replacing parts and supplies………………………………………………………………………………………………………..264 Cleaning printer parts…………………………………………………………………………………………………………………… 305 Saving energy and paper…………………………………………………………………………………………………………….. 322 Moving the printer to another location…………………………………………………………………………………………323 Shipping the printer……………………………………………………………………………………………………………………….323
Troubleshoot a problem……………………………………………………………….. 324
Print quality problems…………………………………………………………………………………………………………………… 324 Printing problems…………………………………………………………………………………………………………………………..325 The printer is not responding……………………………………………………………………………………………………….. 351 Unable to read flash drive……………………………………………………………………………………………………………. 352 Enabling the USB port………………………………………………………………………………………………………………….. 352 Clearing jams………………………………………………………………………………………………………………………………… 353 Network connection problems…………………………………………………………………………………………………….. 373 Hardware options problems………………………………………………………………………………………………………….375 Issues with supplies……………………………………………………………………………………………………………………….376 Paper feed problems…………………………………………………………………………………………………………………….. 377 E-mailing problems………………………………………………………………………………………………………………………..380 Faxing problems……………………………………………………………………………………………………………………………..381 Scanning problems………………………………………………………………………………………………………………………..386 Contacting customer support………………………………………………………………………………………………………. 393
Recycle and dispose…………………………………………………………………….. 394
Recycling Lexmark products…………………………………………………………………………………………………………394 Recycling Lexmark packaging………………………………………………………………………………………………………394
Notices…………………………………………………………………………………………. 395
Index……………………………………………………………………………………………. 409

Safety information

6

Safety information
Conventions
Note: A note identifies information that could help you. Warning: A warning identifies something that could damage the product hardware or software. CAUTION: A caution indicates a potentially hazardous situation that could injure you. Different types of caution statements include:
CAUTION–POTENTIAL INJURY: Indicates a risk of injury.
CAUTION–SHOCK HAZARD: Indicates a risk of electrical shock.
CAUTION–HOT SURFACE: Indicates a risk of burn if touched.
CAUTION–TIPPING HAZARD: Indicates a crush hazard.
CAUTION–PINCH HAZARD: Indicates a risk of being caught between moving parts.
Product statements
CAUTION–POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible. CAUTION–POTENTIAL INJURY: To avoid the risk of fire or electrical shock, use only the power cord provided with this product or the manufacturer’s authorized replacement. CAUTION–POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of fire, property damage, or poor printer performance. CAUTION–POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of fire, property damage, or poor printer performance. CAUTION–POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority. CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations. CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

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CAUTION–POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.
CAUTION–POTENTIAL INJURY: If the printer weight is greater than 20 kg (44 lb), then it may require two or more people to lift it safely.
CAUTION–POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:
· Make sure that all doors and trays are closed. · Turn off the printer, and then unplug the power cord from the electrical outlet. · Disconnect all cords and cables from the printer. · If the printer has separate floor-standing optional trays or output options attached to it, then disconnect
them before moving the printer.
· If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over
thresholds and breaks in flooring.
· If the printer does not have a caster base but is configured with optional trays or output options, then remove
the output options and lift the printer off the trays. Do not try to lift the printer and any options at the same time.
· Always use the handholds on the printer to lift it. · Any cart used to move the printer must have a surface able to support the full footprint of the printer. · Any cart used to move the hardware options must have a surface able to support the dimensions of the
options.
· Keep the printer in an upright position. · Avoid severe jarring movements. · Make sure that your fingers are not under the printer when you set it down. · Make sure that there is adequate clearance around the printer.
CAUTION–TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported configurations, see www.lexmark.com/multifunctionprinters.

Safety information

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CAUTION–TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.
CAUTION–HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.
CAUTION–PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.
CAUTION–POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer’s instructions and local regulations.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer’s components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.
Refer service or repairs, other than those described in the user documentation, to a service representative.
SAVE THESE INSTRUCTIONS.

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Learn about the printer

Finding information about the printer

What are you looking for?
Initial setup instructions
· Printer software · Print or fax driver · Printer firmware · Utility
· Selecting and storing paper and specialty media · Loading paper · Configuring printer settings · Viewing and printing documents and photos · Configuring the printer on a network · Caring for and maintaining the printer · Troubleshooting and solving problems
Setting up and configuring the accessibility features of your printer
Help information for using the printer software.

Find it here See the setup documentation that came with the printer. Go to www.lexmark.com/downloads, search for your printer model, and then in the Type menu, select the driver, firmware, or utility that you need.
Information Center–Go to https://infoserve.lexmark.com. Howto videos–Go to https://infoserve.lexmark.com/idv/. Touch Screen Guide–Go to http://support.lexmark.com.

Lexmark Accessibility Guide–Go to http://support.lexmark.com.

Help for Microsoft Windows or Macintosh operating systems–Open a printer software program or application, and then click Help.

? Click

to view contextsensitive information.

Notes:

· Help is automatically installed with the printer
software.
· Depending on the operating system, the
printer software is either in the printer program folder or on the desktop.

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What are you looking for?
· Documentation · Live chat support · Email support · Voice support
· Safety information · Regulatory information · Warranty information · Environmental information
Information on Lexmark digital passport

Find it here
Go to http://support.lexmark.com.
Note: Select your country or region, and then select your product to view the appropriate support site.
Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.
Have the following information ready when you contact customer support:
· Place and date of purchase · Machine type and serial number
For more information, see “Finding the printer serial number” on page 10.
Warranty information varies by country or region:
· In the U.S.–See the Statement of Limited
Warranty included with the printer, or go to http://support.lexmark.com.
· In other countries and regions–See the
printed warranty that came with the printer.
Product Information Guide–See the documentation that came with the printer or go to http://support.lexmark.com.
Go to https://csr.lexmark.com/digitalpassport.php.

Finding the printer serial number
1 Open the front door.

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2 Locate the serial number at the left side of the printer.

Printer configurations
Note: Make sure to configure the printer on a flat, sturdy, and stable surface.
Basic model
1 Automatic document feeder (ADF) 2 ADF tray 3 ADF bin 4 Standard bin 5 Standard 520-sheet tray

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6 Multipurpose feeder 7 Control panel
Configured model
CAUTION–TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported configurations, see www.lexmark.com/multifunctionprinters. CAUTION–TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

1 Staple finisher Note: Not supported if another finisher is installed.
2 Standard 520-sheet tray

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3 Optional 3 x 520-sheet tray 4 Staple, hole punch finisher
Note: Supported only if optional trays are installed. 5 Optional 2520-sheet tandem tray 6 Optional 2000-sheet tray
Using the control panel

Control panel part Function

1 Power button

· Turn on or turn off the printer.
Note: To turn off the printer, press and hold the power button for five seconds.
· Set the printer to Sleep or Hibernate mode. · Wake the printer from Sleep or Hibernate mode.

2 Display

· View the printer messages and supply status. · Set up and operate the printer.

3 Indicator light

Check the status of the printer.

Understanding the status of the indicator light

Indicator light Off Solid blue Blinking blue Blinking red Solid amber Blinking amber

Printer status The printer is off. The printer is ready. The printer is printing or processing data. The printer requires user intervention. The printer is in Sleep mode. The printer is in Deep Sleep or Hibernate mode.

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Selecting paper
Paper guidelines
Use the appropriate paper to prevent jams and help ensure troublefree printing.
· Always use new, undamaged paper. · Before loading paper, know the recommended printable side of the paper. This information is usually
indicated on the paper package.
· Do not use paper that has been cut or trimmed by hand. · Do not mix paper sizes, types, or weights in the same tray; mixing results in jams. · Do not use coated papers unless they are specifically designed for electrophotographic printing.
For more information, see the Paper and Specialty Media Guide.
Paper characteristics
The following paper characteristics affect print quality and reliability. Consider these factors before printing on them.
Weight
Trays can feed paper of varying weights. Paper lighter than 60 g/m2 (16 lb) may not be stiff enough to feed properly, and may cause jams. For more information, see the “Supported paper weights” topic.
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions can contribute to paper curling before printing and can cause feeding problems.
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. We recommend the use of paper with 50 Sheffield points.
Moisture content
The amount of moisture in paper affects both print quality and the printer ability to feed the paper correctly. Leave paper in its original wrapper until you use it. Exposure of paper to moisture changes can degrade its performance. Before printing, store paper in its original wrapper for 24 to 48 hours. The environment in which the paper is stored must be the same as the printer . Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

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Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long which runs the length of the paper, or grain short which runs the width of the paper. For recommended grain direction, see the “Supported paper weights” topic.
Fiber content
Most highquality xerographic paper is made from 100 percent chemically treated pulped wood. This content provides the paper with a high degree of stability, resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.
Unacceptable paper
The following paper types are not recommended for use with the printer:
· Chemically treated papers that are used to make copies without carbon paper. They are also known as
carbonless papers, carbonless copy paper (CCP), or no carbon required (NCR) paper.
· Preprinted papers with chemicals that may contaminate the printer. · Preprinted papers that can be affected by the temperature in the printer fuser. · Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm
(±0.09 in.). For example, optical character recognition (OCR) forms. Sometimes, registration can be adjusted with a software app to print successfully on these forms.
· Coated papers (erasable bond), synthetic papers, or thermal papers. · Roughedged, rough or heavily textured surface papers, or curled papers. · Recycled papers that fail EN12281:2002 (European). · Paper weighing less than 60 g/m2 (16 lb). · Multiplepart forms or documents.
Storing paper
Use these paper storage guidelines to help avoid jams and uneven print quality:
· Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. · Extend the time several days if the storage or transportation environment is very different from the printer
environment. Thick paper may also require a longer conditioning period.
· For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. · Most label manufacturers recommend printing in a temperature range of 18­24°C (65­75°F) with relative
humidity between 40 and 60 percent.
· Store paper in cartons, on a pallet or shelf, rather than on the floor. · Store individual packages on a flat surface. · Do not store anything on top of individual paper packages. · Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and
wrapper help keep the paper clean, dry, and flat.

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Selecting preprinted forms and letterhead
· Use grain long paper. · Use only forms and letterhead printed using an offset lithographic or engraved printing process. · Avoid paper with rough or heavily textured surfaces. · Use inks that are not affected by the resin in toner. Inks that are oxidationset or oilbased generally meet
these requirements; latex inks might not.
· Print samples on preprinted forms and letterheads considered for use before buying large quantities. This
action determines whether the ink in the preprinted form or letterhead affects print quality.
· When in doubt, contact your paper supplier. · When printing on letterhead, load the paper in the proper orientation for your printer. For more information,
see the Paper and Specialty Media Guide.

Supported paper sizes

Paper sizes supported by the standard tray, MPF, envelope tray, and twosided printing

Paper size
A31 297 x 420 mm (11.69 x 16.54 in.)

Standard 520sheet tray

Multipurpose feeder

Envelope tray X

Twosided printing

A4 210 x 297 mm (8.27 x 11.7 in.)

2

X

A5 148 x 210 mm (5.83 x 8.27 in.)

1

2

X

A6 105 x 148 mm (4.13 x 5.83 in.)

X

1

X

X

Executive 184.2 x 266.7 mm (7.25 x 10.5 in.)

2

X

Folio1

X

215.9 x 330.2 mm

(8.5 x 13 in.)

1 Loads only in shortedge orientation. 2 Loads only in longedge orientation. 3 Supports paper sizes ranging from 139.7 x 181.86 mm (5.5 x 7.16 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).
4 Supports paper sizes ranging from 88.9 x 98.38 mm (3.5 x 3.87 in.) to 296.93 x 482.6 mm (11.69 x 19 in.).
5 Supports paper sizes ranging from 128 x 139.7 mm (5 x 5.5 in.) to 296.93 x 482.6 mm (11.69 x 19 in.).

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Paper size
Hagaki 100 x 148 mm (3.94 x 5.83 in.) JIS B41 257 x 364 mm (10.12 x 14.33 in.)
JIS B5 182 x 257 mm (7.17 x 10.1 in.) Ledger1 279.4 x 4431.8 mm (11 x 17 in.) Legal1 215.9 x 355.6 mm (8.5 x 14 in.)
Letter 215.9 x 279.4 mm (8.5 x 11 in.) Oficio (Mexico)1 215.9 x 340.4 mm (8.5 x 13.4 in.)
Statement 139.7 x 215.9 mm (5.5 x 8.5 in.)
Universal

Standard 520sheet tray
X

Multipurpose feeder
1

Envelope tray X

Twosided printing
X

X

2

X

X

X

2

X

X

1

2

X

3

4

X

5

7 3/4 Envelope

X

2

X

98.4 x 190.5 mm

(3.875 x 7.5 in.)

9 Envelope

X

2

X

98.4 x 225.4 mm

(3.875 x 8.9 in.)

1 Loads only in shortedge orientation. 2 Loads only in longedge orientation. 3 Supports paper sizes ranging from 139.7 x 181.86 mm (5.5 x 7.16 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).
4 Supports paper sizes ranging from 88.9 x 98.38 mm (3.5 x 3.87 in.) to 296.93 x 482.6 mm (11.69 x 19 in.).
5 Supports paper sizes ranging from 128 x 139.7 mm (5 x 5.5 in.) to 296.93 x 482.6 mm (11.69 x 19 in.).

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Paper size

Standard 520sheet tray

Multipurpose feeder

Envelope tray

Twosided printing

10 Envelope

X

2

X

104.8 x 241.3 mm

(4.12 x 9.5 in.)

B5 Envelope

X

1

X

176 x 250 mm

(6.93 x 9.84 in.)

C5 Envelope

X

2

X

162 x 229 mm

(6.38 x 9.01 in.)

DL Envelope

X

2

X

110 x 220 mm

(4.33 x 8.66 in.)

1 Loads only in shortedge orientation. 2 Loads only in longedge orientation. 3 Supports paper sizes ranging from 139.7 x 181.86 mm (5.5 x 7.16 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).
4 Supports paper sizes ranging from 88.9 x 98.38 mm (3.5 x 3.87 in.) to 296.93 x 482.6 mm (11.69 x 19 in.).
5 Supports paper sizes ranging from 128 x 139.7 mm (5 x 5.5 in.) to 296.93 x 482.6 mm (11.69 x 19 in.).

Notes:
· The ADF supports paper sizes ranging from 125 x 85 mm (4.92 x 3.35 in.) to 297 x 431.8 mm (11.69 x
17 in.).
· The flatbed scanner supports maximum paper size of 297 x 431.8 mm (11.69 x 17 in.).

Paper sizes supported by the optional trays

Paper size

Optional 520-sheet Optional 2520-sheet

tray, optional 520-

tandem tray

sheet tray with cabinet,

and optional 3 x 520-

sheet tray

Optional 2000-sheet tray

A31

X

297 x 420 mm

(11.69 x 16.54 in.)

A4

2

210 x 297 mm

(8.27 x 11.7 in.)

1 Loads only in shortedge orientation. 2 Loads only in longedge orientation. 3 Supports paper sizes ranging from 139.7 x 181.86 mm (5.5 x 7.16 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).

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Paper size

Optional 520-sheet Optional 2520-sheet

tray, optional 520-

tandem tray

sheet tray with cabinet,

and optional 3 x 520-

sheet tray

Optional 2000-sheet tray

A51

X

148 x 210 mm

(5.83 x 8.27 in.)

A6 105 x 148 mm (4.13 x 5.83 in.)

X

X

X

Executive

2

184.2 x 266.7 mm

(7.25 x 10.5 in.)

Folio1

X

215.9 x 330.2 mm

(8.5 x 13 in.)

Hagaki 100 x 148 mm (3.94 x 5.83 in.)

X

X

X

JIS B41

X

257 x 364 mm

(10.12 x 14.33 in.)

JIS B5

2

182 x 257 mm

(7.17 x 10.1 in.)

Ledger1

X

279.4 x 4431.8 mm

(11 x 17 in.)

Legal1

X

215.9 x 355.6 mm

(8.5 x 14 in.)

Letter

2

215.9 x 279.4 mm

(8.5 x 11 in.)

Oficio (Mexico)1

X

215.9 x 340.4 mm

(8.5 x 13.4 in.)

1 Loads only in shortedge orientation. 2 Loads only in longedge orientation. 3 Supports paper sizes ranging from 139.7 x 181.86 mm (5.5 x 7.16 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).

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Paper size
Statement1 139.7 x 215.9 mm (5.5 x 8.5 in.) Universal

Optional 520-sheet Optional 2520-sheet

tray, optional 520-

tandem tray

sheet tray with cabinet,

and optional 3 x 520-

sheet tray

Optional 2000-sheet tray
X

3

3

3

7 3/4 Envelope 98.4 x 190.5 mm (3.875 x 7.5 in.)

X

X

X

9 Envelope 98.4 x 225.4 mm (3.875 x 8.9 in.)

X

X

X

10 Envelope 104.8 x 241.3 mm (4.12 x 9.5 in.)

X

X

X

B5 Envelope 176 x 250 mm (6.93 x 9.84 in.)

X

X

X

C5 Envelope 162 x 229 mm (6.38 x 9.01 in.)

X

X

X

DL Envelope 110 x 220 mm (4.33 x 8.66 in.)

X

X

X

1 Loads only in shortedge orientation. 2 Loads only in longedge orientation. 3 Supports paper sizes ranging from 139.7 x 181.86 mm (5.5 x 7.16 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).

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Paper sizes supported by the output bins

Paper size

Standard bin

Upper bin

Stack

Offset

Stack

A31 297 x 420 mm (11.69 x 16.54 in.)

A4 210 x 297 mm (8.27 x 11.7 in.)

A5 148 x 210 mm (5.83 x 8.27 in.)

A61 105 x 148 mm (4.13 x 5.83 in.)

Executive 184.2 x 266.7 mm (7.25 x 10.5 in.)

Folio1 215.9 x 330.2 mm (8.5 x 13 in.)

Hagaki1 100 x 148 mm (3.94 x 5.83 in.)

JIS B41 257 x 364 mm (10.12 x 14.33 in.)

JIS B5 182 x 257 mm (7.17 x 10.1 in.)

Ledger1 279.4 x 4431.8 mm (11 x 17 in.)

1 Loads only in shortedge orientation. 2 Loads only in longedge orientation. 3 Supports paper sizes ranging from 88.9 x 98.38 mm (3.5 x 3.87 in.) to 296.93 x 482.6 mm (11.69 x 19 in.).
4 Supports paper sizes ranging from 88.9 x 98.38 mm (3.5 x 3.87 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).

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Paper size
Legal1 215.9 x 355.6 mm (8.5 x 14 in.) Letter 215.9 x 279.4 mm (8.5 x 11 in.) Oficio (Mexico)1 215.9 x 340.4 mm (8.5 x 13.4 in.) Statement 139.7 x 215.9 mm (5.5 x 8.5 in.) Universal

Stack

Standard bin Offset

Upper bin Stack

3

4

X

7 3/4 Envelope2 98.4 x 190.5 mm (3.875 x 7.5 in.)
9 Envelope2 98.4 x 225.4 mm (3.875 x 8.9 in.)
10 Envelope2 104.8 x 241.3 mm (4.12 x 9.5 in.)
B5 Envelope2 176 x 250 mm (6.93 x 9.84 in.)
C5 Envelope2 162 x 229 mm (6.38 x 9.01 in.)
DL Envelope2 110 x 220 mm (4.33 x 8.66 in.)
1 Loads only in shortedge orientation. 2 Loads only in longedge orientation. 3 Supports paper sizes ranging from 88.9 x 98.38 mm (3.5 x 3.87 in.) to 296.93 x 482.6 mm (11.69 x 19 in.). 4 Supports paper sizes ranging from 88.9 x 98.38 mm (3.5 x 3.87 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).

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23

Paper sizes supported by the finishers

Paper size

Staple finisher

Staple, hole punch finisher

Stack

Offset

Staple

Stack

Offset

Staple

Hole punch

A31 297 x 420 mm (11.69 x 16.54 in.)

A4 210 x 297 mm (8.27 x 11.7 in.)

A5 148 x 210 mm (5.83 x 8.27 in.)

2

X

2

2

6

A6 105 x 148 mm (4.13 x 5.83 in.)

X

X

X

X

X

Banner

1

X

X

Maximum width:

215.9 mm (8.5 in.)

Maximum length: 1320.8 mm (52 in.)

1

X

X

X

Executive

2

2

2

184.2 x 266.7 mm

(7.25 x 10.5 in.)

2

2

2

Folio1 215.9 x 330.2 mm (8.5 x 13 in.)

Hagaki 100 x 148 mm (3.94 x 5.83 in.)

X

X

X

X

X

1 Loads only in shortedge orientation. 2 Loads only in longedge orientation. 3 Supports paper sizes ranging from 88.9 x 98.38 mm (3.5 x 3.87 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).
4 Supports paper sizes ranging from 190 x 139.7 mm (7.48 x 5.5 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).
5 Supports paper sizes ranging from 202.9 x 182.03 mm (7.99 x 7.17 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).
6 Supports only up to 2hole punching. 7 Supports only up to 2hole punching when loaded in shortedge orientation. 8 Supports paper sizes ranging from 88.9 x 98.38 mm (3.5 x 3.87 in.) to 320.04 x 1320.8 mm (12.6 x 52 in.).
9 Supports paper sizes ranging from 209.97 x 148 mm (8.27 x 5.83 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).

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Paper size

Stack

JIS B41 257 x 364 mm (10.12 x 14.33 in.)

JIS B5 182 x 257 mm (7.17 x 10.1 in.)

Ledger1 279.4 x 4431.8 mm (11 x 17 in.)

Legal1 215.9 x 355.6 mm (8.5 x 14 in.)

Letter 215.9 x 279.4 mm (8.5 x 11 in.)

Oficio (Mexico)1 215.9 x 340.4 mm (8.5 x 13.4 in.)

Statement 139.7 x 215.9 mm (5.5 x 8.5 in.)

Universal

3

Staple finisher

Offset

Staple

2

2

2

X

4

5

Stack

Staple, hole punch finisher

Offset

Staple

Hole punch

2

2

7

X

X

X

X

8

9

9

X

7 3/4 Envelope 98.4 x 190.5 mm (3.875 x 7.5 in.)

X

X

X

X

X

X

9 Envelope 98.4 x 225.4 mm (3.875 x 8.9 in.)

X

X

X

X

X

X

1 Loads only in shortedge orientation. 2 Loads only in longedge orientation. 3 Supports paper sizes ranging from 88.9 x 98.38 mm (3.5 x 3.87 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).
4 Supports paper sizes ranging from 190 x 139.7 mm (7.48 x 5.5 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).
5 Supports paper sizes ranging from 202.9 x 182.03 mm (7.99 x 7.17 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).
6 Supports only up to 2hole punching. 7 Supports only up to 2hole punching when loaded in shortedge orientation. 8 Supports paper sizes ranging from 88.9 x 98.38 mm (3.5 x 3.87 in.) to 320.04 x 1320.8 mm (12.6 x 52 in.).
9 Supports paper sizes ranging from 209.97 x 148 mm (8.27 x 5.83 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).

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Paper size

Staple finisher

Staple, hole punch finisher

Stack

Offset

Staple

Stack

Offset

Staple

Hole punch

10 Envelope 104.8 x 241.3 mm (4.12 x 9.5 in.)

X

X

X

X

X

X

B5 Envelope 176 x 250 mm

2

X

X

X

X

X

X

(6.93 x 9.84 in.)

C5 Envelope 162 x 229 mm

1

X

X

X

X

X

X

(6.38 x 9.01 in.)

DL Envelope 110 x 220 mm (4.33 x 8.66 in.)

X

X

X

X

X

X

1 Loads only in shortedge orientation. 2 Loads only in longedge orientation. 3 Supports paper sizes ranging from 88.9 x 98.38 mm (3.5 x 3.87 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).
4 Supports paper sizes ranging from 190 x 139.7 mm (7.48 x 5.5 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).
5 Supports paper sizes ranging from 202.9 x 182.03 mm (7.99 x 7.17 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).
6 Supports only up to 2hole punching. 7 Supports only up to 2hole punching when loaded in shortedge orientation. 8 Supports paper sizes ranging from 88.9 x 98.38 mm (3.5 x 3.87 in.) to 320.04 x 1320.8 mm (12.6 x 52 in.).
9 Supports paper sizes ranging from 209.97 x 148 mm (8.27 x 5.83 in.) to 296.93 x 431.8 mm (11.69 x 17 in.).

Supported paper types

Paper types supported by the standard tray, MPF, envelope tray, and twosided printing

Paper type Bond

Standard 520sheet tray

Multipurpose feeder Envelope tray X

Twosided printing

Card Stock

X

Colored Paper

X

Custom Type

X

Envelope

X

X

Glossy

X

Heavy Glossy

X

Heavy Paper

X

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26

Paper type
Labels Letterhead Light Paper Plain Paper Preprinted Recycled Rough Envelope Rough Cotton Vinyl Labels

Standard 520sheet tray
X X

Multipurpose feeder Envelope tray
X X X X X X

X

X

X

Twosided printing X
X X

Paper types supported by the optional trays

Paper type Bond

Optional 520-sheet tray, Optional 2520-sheet optional 520-sheet tray tandem tray with cabinet, and optional 3 x 520-sheet tray

Card Stock

Colored Paper

Custom Type

Envelope Glossy

X

X

Heavy Glossy

Heavy Paper

Labels

Letterhead

Light Paper

Plain Paper

Preprinted

Recycled

Rough Envelope

X

X

Optional 2000-sheet tray X X

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27

Paper type
Rough Cotton Vinyl Labels

Optional 520-sheet tray, Optional 2520-sheet optional 520-sheet tray tandem tray with cabinet, and optional 3 x 520-sheet tray

Optional 2000-sheet tray

X

X

X

Paper types supported by the output bins

Paper type Bond

Stack

Card Stock

Colored Paper

Custom Type

Envelope

Glossy

Heavy Glossy

Heavy Paper

Labels

Letterhead

Light Paper

Plain Paper

Preprinted

Recycled

Rough Envelope

Rough Cotton

Vinyl Labels

X

Standard bin Offset
X

Upper bin Stack
X

Paper types supported by the finishers

Paper type Bond

Stack

Staple finisher

Offset

Staple

Card Stock

X

Stack

Staple, hole punch finisher

Offset

Staple

Hole punch

X

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28

Paper type Colored Paper

Stack

Custom Type

Envelope

Glossy

Heavy Glossy

Heavy Paper

Labels

Letterhead

Light Paper

Plain Paper

Preprinted

Recycled

Rough Envelope

Rough Cotton

Vinyl Labels

X

Staple finisher

Offset

Staple

X

X

X X X

X

X

X

X

X

Stack

Staple, hole punch finisher

Offset

Staple

Hole punch

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Supported paper weights

520-sheet tray, 520-sheet tray with cabinet, 3 x 520sheet tray, and 2520-sheet tandem tray

Multipurpose feeder

60­256 g/m2 (12­68 lb)

60­216 g/m2 (12­57 lb)

Envelope tray
75­90 g/m2 (20­24 lb)

Optional 2000-sheet tray
60­216 g/m2 (12­57 lb)

Notes:
· For 60­176 g/m2 (16­47lb bond) paper, grain long fibers are recommended. · Paper less than 75 g/m2 (20lb bond) must be printed with Paper Type set to Light Paper. Failure to do so
may cause excessive curl which can lead to feeding errors, especially in more humid environments.
· Twosided printing supports paper weight from 60­162 g/m2 (16­43lb bond) paper. · 100% cotton content maximum weight is 90 g/m2 (24lb bond).

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29

Set up, install, and configure
Selecting a location for the printer
· Leave enough room to open trays, covers, and doors and to install hardware options. · Set up the printer near an electrical outlet.
CAUTION–POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.
· Make sure that airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical
Committee 156 standard.
· Provide a flat, sturdy, and stable surface. · Keep the printer:
­ Clean, dry, and free of dust. ­ Away from stray staples and paper clips. ­ Away from the direct airflow of air conditioners, heaters, or ventilators. ­ Free from direct sunlight and humidity extremes. · Observe the recommended temperatures and avoid fluctuations:
Ambient temperature 10 to 32.2°C (50 to 90°F)
Storage temperature 15.6 to 32.2°C (60 to 90°F)
· Allow the following recommended amount of space around the printer for proper ventilation:

1 Top

400 mm (15.70 in.)

2 Rear

120 mm (4.80 in.)

3 Right side 120 mm (4.80 in.)

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30

4 Front

444.5 mm (17.50 in.)

5 Left side 400 mm (15.70 in.)

Attaching cables
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.
CAUTION–POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
CAUTION–POTENTIAL INJURY: To avoid the risk of fire or electrical shock, use only the power cord provided with this product or the manufacturer’s authorized replacement.
CAUTION–POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.
Warning–Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

Printer port 1 USB port 2 USB printer port 3 Ethernet port

Function Attach a keyboard or any compatible option. Connect the printer to a computer. Connect the printer to a network.

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31

Printer port
4 LINE port Note: Available only when a fax card is installed.
5 Power cord socket

Function Connect the printer to an active telephone line through a standard wall jack (RJ11), DSL filter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.
Connect the printer to a properly grounded electrical outlet.

Setting up and using the home screen applications

Using the home screen
Note: Your home screen may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

Icon

Function

1 Stop or Cancel button Stop the current job.

2 Copy

Make copies.

3 Change Language Change the language on the printer display.

4 Email 5 Settings

Send emails. Access the printer menus.

6 Fax

Send fax.

7 Address Book

Access, create, and organize contacts.

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Icon 8 Status/Supplies

9 Held Jobs 10 Job Queue
11 USB Drive 12 Scan Profiles 13 FTP 14 Bookmarks 15 Hard Disk 16 Network Folder 17 Start button 18 Onscreen keypad

Function
· Show a printer warning or error message whenever the printer requires
intervention to continue processing.
· View more information on the printer warning or message, and on how to clear
it. Note: You can also access this setting by touching the top section of the home screen.
Show all the current held print jobs
Show all the current print jobs. Note: You can also access this setting by touching the top section of the home screen.
View, select, or print photos and documents from a flash drive.
Scan and save documents directly to the computer.
Scan and save documents directly to an FTP server.
Organize all bookmarks.
View, select, and manage documents from a hard drive or an intelligent storage drive.
Scan to a network folder or network location.
Start a job, depending on which mode is selected.
Enter numbers or symbols in an input field.

Customizing the home screen
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
· View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
· If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Settings > Device > Home Screen Customization.
3 Do one or more of the following: · To add an icon to the home screen, click , select the app name, and then click Add. · To remove a home screen icon, select the app name, and then click Remove. · To customize an app name, select the app name, click Edit, and then assign a name. · To restore the name of an app, select the app name, click Edit, and then select Restore app label. · To add a space between apps, click , select BLANK SPACE, and then click Add. · To arrange the apps, drag the app names in the order that you want. · To restore the default home screen, click Restore home screen.
4 Apply the changes.

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33

Supported applications
· Scan Center · Shortcut Center · Card Copy · Card Copy
Setting up Scan Center
1 From the home screen, touch Scan Center. 2 Select and create a destination, and then configure the settings.
Notes:
· When creating a network destination, make sure to validate and adjust the settings until no errors
occur.
· Only destinations created from the Embedded Web Server are saved. For more information, see the
documentation that came with the solution.
3 Apply the changes.
Creating a shortcut
1 From the home screen, touch Shortcut Center.
Note: The icon and name may have been changed. For more information, contact your administrator.
2 Select a printer function, and then touch Create Shortcut.
Note: The Secure Email function is not supported.
3 Configure the settings, and then touch Save. 4 Type a unique shortcut name.
Note: To avoid clipped names on the home screen, type only up to 25 characters.
5 Touch OK.
The application automatically generates a unique shortcut number.
Note: To launch the shortcut, touch , touch #, and then enter the shortcut number.
Setting up Card Copy
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
· View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
· If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Apps > Card Copy > Configure.

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34

Notes:
· Make sure that Display Icon is enabled. · Make sure that Email Settings and Network Share Settings are configured. · When scanning a card, make sure that the scan resolution does not exceed 200 dpi for color and
400 dpi for black and white.
· When scanning multiple cards, make sure that the scan resolution does not exceed 150 dpi for color
and 300 dpi for black and white.
3 Apply the changes.
Note: You need a printer hard disk or an intelligent storage drive to scan multiple cards.
Using Display Customization
Before using the application, make sure to do the following:
· From the Embedded Web Server, click Apps > Display Customization > Configure. · Enable and configure the screen saver, slideshow, and wallpaper settings.
Managing screen saver and slide show images 1 From the Screen Saver and Slideshow Images section, add, edit, or delete an image.
Notes:
· You can add up to 10 images. · When enabled, the status icons appear on the screen saver only when there are errors, warnings, or
cloudbased notifications.
2 Apply the changes.
Changing the wallpaper image 1 From the home screen, touch Change Wallpaper. 2 Select an image to use. 3 Apply the changes.
Running a slide show from a flash drive 1 Insert a flash drive into the USB port. 2 From the home screen, touch Slideshow.
Images appear in alphabetical order. Note: You can remove the flash drive after the slide show starts, but the images are not stored in the printer. If the slide show stops, then insert the flash drive again to view the images.
Using Customer Support
Notes:
· This application is supported only in some printer models. For more information, see “Supported
applications” on page 33.

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35

· For information on how to configure the application settings, see the Customer Support Administrator’s
Guide.
1 From the home screen, touch Customer Support. 2 Print or email the information.
Setting up Device Quotas
Notes:
· This application is supported only in some printer models. For more information, see “Supported
applications” on page 33.
· For information on how to configure the application settings, see the Device Quotas Administrator’s
Guide.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
· View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
· If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Apps > Device Quotas > Configure. 3 In the User Accounts section, add or edit a user, and then set the user quota. 4 Apply the changes.
Managing bookmarks
Creating bookmarks
Use bookmarks to print frequently accessed documents that are stored in servers or on the web.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
· View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
· If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Bookmarks > Add Bookmark, and then type a bookmark name. 3 Select an Address protocol type, and then do one of the following:
· For HTTP and HTTPS, type the URL that you want to bookmark. · For HTTPS, make sure to use the host name instead of the IP address. For example, type
myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that the host name also matches the Common Name (CN) value in the server certificate. For more information on obtaining the CN value in the server certificate, see the help information for your web browser.
· For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port number.
Port 21 is the default port for sending commands.

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36

· For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the
network domain name.
· If necessary, select the Authentication type for FTP and SMB.
To limit access to the bookmark, enter a PIN. Note: The application supports the following file types: PDF, JPEG, and TIFF. Other file types such as DOCX and XLSX are supported in some printer models.
4 Click Save.
Creating folders
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
· View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
· If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Bookmarks > Add Folder, and then type a folder name.
Note: To limit access to the folder, enter a PIN.
3 Click Save.
Note: You can create folders or bookmarks inside a folder. To create a bookmark, see “Creating bookmarks” on page 35.
Managing contacts
1 From the home screen, touch Address Book. 2 Do one or more of the following:
· To add a contact, touch on top of the screen, and then touch Create Contact. If necessary, specify a
login method to allow application access.
· To delete a contact, touch on top of the screen, touch Delete Contacts, and then select the contact. · To edit contact information, touch the contact name. · To create a group, touch on top of the screen, and then touch Create Group. If necessary, specify a
login method to allow application access.
· To delete a group, touch on top of the screen, touch Delete Groups, and then select the group. · To edit a contact group, touch GROUPS > select a group name > > select the action you want to make. 3 Apply the changes.

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37

Setting up and using the accessibility features

Activating Voice Guidance
From the home screen 1 In one motion and using one finger, slowly swipe left then up on the display until you hear a voice message. 2 Using two fingers, touch OK.
Note: If the gesture does not work, then apply more pressure.
From the keyboard 1 Press and hold the 5 key until you hear a voice message. 2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.
Notes:
· When Voice Guidance is activated, always use two fingers to select any item on the display. · Voice Guidance has limited language support.

Deactivating Voice Guidance
1 In one motion and using one finger, slowly swipe left then up on the display until you hear a voice message.
2 Using two fingers, do either of the following: · Touch Voice Guidance, then touch OK. · Touch Cancel.
Note: If the gesture does not work, then apply more pressure. You can also deactivate Voice Guidance by doing either of the following:
· Using two fingers, double tap the home screen. · Press the power button to put the printer in Sleep or Hibernate mode.

Navigating the screen using gestures

Notes:

· Most of the gestures are applicable only when Voice Guidance is activated. · Enable Magnification to use the zoom and pan gestures. · Use a physical keyboard to type characters and adjust certain settings.

Gesture

Function

Swipe left then up using one finger Launch Accessibility mode. Use the same gesture to exit Accessibility mode. Note: This gesture is also applicable when the printer is in normal mode.

Doubletap using one finger

Select an option or item on the screen.

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38

Gesture

Function

Doubletap the home icon using two Deactivate the Accessibility mode. fingers

Tripletap using one finger

Zoom in or zoom out text and images.

Swipe right or swipe down using one Move to the next item on the screen. finger

Swipe left or swipe up using one finger

Move to the previous item on the screen.

Swipe up then down using one finger

Move to the first item on the screen.

Pan

Access parts of the zoomed image that are beyond the limit of the screen.

Note: Use two fingers to drag a zoomed image.

Swipe up then right using one finger Increase the volume. Note: This gesture is also applicable when the printer is in normal mode.

Swipe down then right using one finger

Decrease the volume. Note: This gesture is also applicable when the printer is in normal mode.

Swipe up then left using one finger Exit an application and return to the home screen.

Swipe down then left using one finger

Go back to the previous setting.

Using the onscreen keyboard
When the onscreen keyboard appears, do one or more of the following:
· Touch a key to announce and type the character in the field. · Drag a finger across different characters to announce and type the character in the field. · Touch a text box using two fingers to announce the characters in the field. · Touch Backspace to delete characters.
Enabling Magnification mode
1 In one motion and using one finger, slowly swipe left then up on the display until you hear a voice message.
Note: For printer models without built-in speakers, use headphones to hear the message.
2 Using two fingers, do the following: a Touch Magnification mode. b Touch OK.
Note: If the gesture does not work, then apply more pressure. For more information on navigating a magnified screen, see “Navigating the screen using gestures” on page 37.

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39

Adjusting the Voice Guidance speech rate
1 From the home screen, touch Settings > Device > Accessibility > Speech Rate. 2 Select the speech rate.
Adjusting the default headphone volume
1 From the home screen, touch Settings > Device > Accessibility. 2 Adjust the headphone volume.
Note: The volume resets to the default value after the user exits Accessibility mode or when the printer wakes from Sleep or Hibernate mode.
Adjusting the default internal speaker volume
1 From the home screen, touch . 2 Adjust the volume.
Notes:
· If Quiet Mode is enabled, then audible alerts are turned off. This setting also slows the printer
performance.
· The volume resets to the default value after the user exits Accessibility mode or when the printer wakes
from Sleep or Hibernate mode.
Enabling spoken passwords or personal identification numbers
1 From the home screen, touch Settings > Device > Accessibility > Speak Passwords/PINs. 2 Enable the setting.
Setting up the printer to fax
Supported fax
· Analog fax
Note: Needs an installed fax card. For more information, contact the place where you purchased the printer.
· etherFAX
Note: Needs a subscription. For more information, go to https://www.etherfax.net/lexmark or contact the place where you purchased the printer.
· Fax over IP (FoIP)
Note: Needs an installed license bundle. For more information, contact the place where you purchased the printer.
· Fax server

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40

Setting up the fax function using analog fax
Notes:
· A fax card must be installed for the printer to use analog fax. · Some connection methods are applicable only in some countries or regions. · If the fax function is enabled and not fully set up, then the indicator light may blink red. · If you do not have a TCP/IP environment, then use the control panel to set up fax.
Warning–Potential Damage: To avoid loss of data or printer malfunction, do not touch cables or the printer in the area shown while actively sending or receiving a fax.

Using the Settings menu in the printer 1 From the home screen, touch Settings

Fax > Fax Setup > General Fax Settings. 2 Configure the settings.
Using the Embedded Web Server 1 Open a web browser, and then type the printer IP address in the address field.
Notes:
· View the printer IP address on the home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
· If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Settings > Fax > Fax Setup > General Fax Settings. 3 Configure the settings. 4 Apply the changes.

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Setting up the fax function using etherFAX
Notes:
· The printer firmware must be updated to the latest version. For more information, see “Updating
firmware” on page 74.
· An appropriate license bundle must be installed in your printer. For more information, contact etherFAX. · Make sure that you have registered your printer to the etherFAX portal. For more information, go to

Lexmark Integration

· The printer serial number is required on registration. To locate the serial number, see “Finding the printer
serial number” on page 10.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
· View the printer IP address on the home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
· If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Settings > Fax > Fax Setup > General Fax Settings.
Note: Fax Setup appears only if Fax Mode is set to Fax.
3 In the Fax Name field, type a unique name. 4 In the Fax Number field, enter the fax number that etherFAX provided. 5 From the Fax Transport menu, select etherFAX.
Notes:
· This menu shows up only when more than one fax transport is available. · If the printer only has etherFAX installed, then it is automatically configured. 6 Apply the changes.
Setting up the fax function using fax server
Notes:
· This feature lets you send fax messages to a fax service provider that supports email receiving. · This feature supports outgoing fax messages only. To support fax receive, make sure that you have a
devicebased fax, such as analog fax, etherFAX, or Fax over IP (FoIP), configured in your printer.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
· View the printer IP address on the home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
· If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Settings > Fax. 3 From the Fax Mode menu, select Fax Server, and then click Save.

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4 Click Fax Server Setup.
5 In the To Format field, type [#]@myfax.com, where [#] is the fax number and myfax.com is the fax
provider domain.
Notes:
· If necessary, configure the Reply Address, Subject, or Message fields. · To let the printer receive fax messages, enable the devicebased fax receive setting. Make sure that
you have a devicebased fax configured.
6 Click Save.
7 Click Fax Server Email Settings, and then do either of the following: · Enable Use Email SMTP Server.
Note: If the Email SMTP settings are not configured, then see “Configuring the email SMTP settings” on page 47.
· Configure the SMTP settings. For more information, contact your email service provider. 8 Apply the changes.
Setting up fax using a standard telephone line
Note: These instructions apply only to printers that support analog fax. For more information, see “Supported fax” on page 39.
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.
CAUTION–POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

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Setup 1: Printer is connected to a dedicated fax line

1 Connect one end of the telephone cable to the line port of the printer. 2 Connect the other end of the cable to an active analog wall jack.
Notes:
· You can set the printer to receive faxes automatically (set Auto Answer to On) or manually (set Auto
Answer to Off).
· If you want to receive faxes automatically, then set the printer to pick up on a specified number of rings.
Setup 2: Printer is sharing the line with an answering machine
Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

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Connected to different wall jacks

1 Connect one end of the telephone cable to the line port of the printer. 2 Connect the other end of the cable to an active analog wall jack.
Notes:
· If you have only one telephone number on your line, then set the printer to receive faxes automatically. · Set the printer to pick up calls two rings after the answering machine. For example, if the answering
machine picks up calls after four rings, then set the printer Rings to Answer setting to 6.
Setting up fax in countries or regions with different telephone wall jacks and plugs
Note: These instructions apply only to printers that support analog fax. For more information, see “Supported fax” on page 39.
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

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CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.
CAUTION–POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.
The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.
There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.

Part name Lexmark adapter plug

Part number 40X8519

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Connecting the printer to a nonRJ11 wall jack

1 Connect one end of the telephone cable to the line port of the printer. 2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the wall jack. 3 If you want to connect another device with a nonRJ11 connector to the same wall jack, then connect it
directly to the telephone adapter.
Connecting to a distinctive ring service
A distinctive ring service lets you have multiple telephone numbers on one telephone line. Each telephone number is assigned a different ring pattern. Note: These instructions apply only to printers that support analog fax. For more information, see “Supported fax” on page 39.
1 From the home screen, touch Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls >
Answer On.
2 Select a ring pattern.

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Setting the fax date and time
Note: Make sure that fax is configured. For more information, see the Setting up the printer to fax section.
1 From the home screen, touch Settings > Device > Preferences > Date and Time

Configure. 2 Configure the settings.
Configuring daylight saving time
Note: Make sure that fax is configured. For more information, see the Setting up the printer to fax section.
1 From the home screen, touch Settings > Device > Preferences > Date and Time Configure. 2 In the Time Zone menu, touch (UTC+user) Custom. 3 Touch UTC (GMT) Offset, and then configure the settings.
Configuring the fax speaker settings
Note: Make sure that fax is configured. For more information, see the Setting up the printer to fax section.
1 From the home screen, touch Settings > Fax > Fax Setup > Speaker Settings. 2 Do the following:
· Set Speaker Mode to Always On. · Set Speaker Volume to High. · Enable Ringer Volume.
Configuring the email SMTP settings
Configure the Simple Mail Transfer Protocol (SMTP) settings to send a scanned document through e-mail. The settings vary with each email service provider. Before you begin, make sure that the printer is connected to a network and that the network is connected to the Internet.
Using the Embedded Web Server
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
· View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
· If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Settings > Email. 3 From the Email Setup section, configure the settings.
Notes:
· For more information on the password, see the list of email service providers.

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· For email service providers that are not on the list, contact your provider and ask for the settings. 4 Click Save.

Using the Settings menu in the printer
1 From the home screen, touch Settings > Email > Email Setup. 2 Configure the settings.
Notes:
· For more information on the password, see the list of email service providers. · For email service providers that are not on the list, contact your provider and ask for the settings.

Email service providers
· AOL Mail · Comcast Mail · Gmail · iCloud Mail · Mail.com · NetEase Mail (mail.126.com) · NetEase Mail (mail.163.com) · NetEase Mail (mail.yeah.net) · Outlook Live or Microsoft 365 · QQ Mail · Sina Mail · Sohu Mail · Yahoo! Mail · Zoho Mail

Notes:
· If you encounter errors using the settings provided, then contact your email service provider. · For email service providers that are not on the list, contact your provider.

AOL Mail

Setting

Value

Primary SMTP Gateway

smtp.aol.com

Primary SMTP Gateway Port 587

Use SSL/TLS

Required

Require Trusted Certificate Disabled

Reply Address

Your email address

SMTP Server Authentication Login / Plain

DeviceInitiated Email

Use Device SMTP Credentials

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Setting Device UserID Device Password

Value
Your email address App password Note: To create an app password, go to the AOL Account Security page, log in to your account, and then click Generate app password.

Comcast Mail

Setting

Value

Primary SMTP Gateway

smtp.comcast.net

Primary SMTP Gateway Port 587

Use SSL/TLS

Required

Require Trusted Certificate Disabled

Reply Address

Your email address

SMTP Server Authentication Login / Plain

DeviceInitiated Email

Use Device SMTP Credentials

Device UserID

Your email address

Device Password

Account password

Note: Make sure that the Third Party Access Security setting is enabled on your account. For more information, go to the Comcast Xfinity Connect help page.

GmailTM
Note: Make sure that twostep verification is enabled on your Google account. To enable twostep verification, go to the Google Account Security page, log in to your account, and then from the “Signing in to Google” section, click 2Step Verification.

Setting

Value

Primary SMTP Gateway

smtp.gmail.com

Primary SMTP Gateway Port 587

Use SSL/TLS

Required

Require Trusted Certificate Disabled

Reply Address

Your email address

SMTP Server Authentication Login / Plain

DeviceInitiated Email

Use Device SMTP Credentials

Device UserID

Your email address

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Setting Device Password

Value
App password
Notes:
· To create an app password, go to the Google Account Security page, log
in to your account, and then from the “Signing in to Google” section, click App passwords.
· “App passwords” shows only if twostep verification is enabled.

iCloud Mail
Note: Make sure that twostep verification is enabled on your account.

Setting

Value

Primary SMTP Gateway

smtp.mail.me.com

Primary SMTP Gateway Port 587

Use SSL/TLS

Required

Require Trusted Certificate Disabled

Reply Address

Your email address

SMTP Server Authentication Login / Plain

DeviceInitiated Email

Use Device SMTP Credentials

Device UserID

Your email address

Device Password

App password
Note: To create an app password, go to the iCloud Account Management page, log in to your account, and then from the Security section, click Generate Password.

Mail.com

Setting

Value

Primary SMTP Gateway

smtp.mail.com

Primary SMTP Gateway Port 587

Use SSL/TLS

Required

Require Trusted Certificate Disabled

Reply Address

Your email address

SMTP Server Authentication Login / Plain

DeviceInitiated Email Device UserID Device Password

Use Device SMTP Credentials Your email address Account password

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NetEase Mail (mail.126.com)
Note: Make sure that the SMTP service is enabled on your account. To enable the service, from the NetEase Mail home page, click Settings > POP3/SMTP/IMAP, and then enable either IMAP/SMTP service or POP3/SMTP service.

Setting

Value

Primary SMTP Gateway

smtp.126.com

Primary SMTP Gateway Port 465

Use SSL/TLS

Required

Require Trusted Certificate Disabled

Reply Address

Your email address

SMTP Server Authentication Login / Plain

DeviceInitiated Email Device UserID Device Password

Use Device SMTP Credentials
Your email address Authorization password Note: The authorization password is provided when IMAP/SMTP service or POP3/SMTP service is enabled.

NetEase Mail (mail.163.com)
Note: Make sure that the SMTP service is enabled on your account. To enable the service, from the NetEase Mail home page, click Settings > POP3/SMTP/IMAP, and then enable either IMAP/SMTP service or POP3/SMTP service.

Setting

Value

Primary SMTP Gateway

smtp.163.com

Primary SMTP Gateway Port 465

Use SSL/TLS

Required

Require Trusted Certificate Disabled

Reply Address

Your email address

SMTP Server Authentication Login / Plain

DeviceInitiated Email Device UserID Device Password

Use Device SMTP Credentials
Your email address Authorization password Note: The authorization password is provided when IMAP/SMTP service or POP3/SMTP service is enabled.

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NetEase Mail (mail.yeah.net)
Note: Make sure that the SMTP service is enabled on your account. To enable the service, from the NetEase Mail home page, click Settings > POP3/SMTP/IMAP, and then enable either IMAP/SMTP service or POP3/SMTP service.

Setting

Value

Primary SMTP Gateway

smtp.yeah.net

Primary SMTP Gateway Port 465

Use SSL/TLS

Required

Require Trusted Certificate Disabled

Reply Address

Your email address

SMTP Server Authentication Login / Plain

DeviceInitiated Email Device UserID Device Password

Use Device SMTP Credentials
Your email address Authorization password Note: The authorization password is provided when IMAP/SMTP service or POP3/SMTP service is enabled.

Outlook Live or Microsoft 365
These settings apply to outlook.com and hotmail.com email domains, and Microsoft 365 accounts.

Setting

Value

Primary SMTP Gateway

smtp.office365.com

Primary SMTP Gateway Port 587

Use SSL/TLS

Required

Require Trusted Certificate Disabled

Reply Address

Your email address

SMTP Server Authentication Login / Plain

DeviceInitiated Email Device UserID Device Password

Use Device SMTP Credentials Your email address Account password or app password

Notes:

· For accounts with twostep verification disabled, use your account
password.
· For outlook.com or hotmail.com accounts with twostep verification
enabled, use an app password. To create an app password, go to the Outlook Live Account Management page, and then log in to your account.

Note: For additional setup options for business using Microsoft 365, go to the Microsoft 365 help page.

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QQ Mail
Note: Make sure that the SMTP service is enabled on your account. To enable the service, from the QQ Mail home page, click Settings > Account. From the POP3/IMAP/SMTP/Exchange/CardDAV/CalDAV Service section, enable either POP3/SMTP service or IMAP/SMTP service.

Setting

Value

Primary SMTP Gateway

smtp.qq.com

Primary SMTP Gateway Port 587

Use SSL/TLS

Required

Require Trusted Certificate Disabled

Reply Address

Your email address

SMTP Server Authentication Login / Plain

DeviceInitiated Email Device UserID Device Password

Use Device SMTP Credentials
Your email address
Authorization code
Note: To generate an authorization code, from the QQ Mail home page, click Settings > Account, and then from the POP3/IMAP/SMTP/Exchange/CardDAV/CalDAV Service section, click Generate authorization code.

Sina Mail
Note: Make sure that the POP3/SMTP service is enabled on your account. To enable the service, from the Sina Mail home page, click Settings > More settings > Userend POP/IMAP/SMTP, and then enable POP3/SMTP service.

Setting

Value

Primary SMTP Gateway

smtp.sina.com

Primary SMTP Gateway Port 587

Use SSL/TLS

Required

Require Trusted Certificate Disabled

Reply Address

Your email address

SMTP Server Authentication Login / Plain

DeviceInitiated Email Device UserID Device Password

Use Device SMTP Credentials Your email address Authorization code Note: To create an authorization code, from the email home page, click Settings > More settings > Userend POP/IMAP/SMTP, and then enable Authorization code status.

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Sohu Mail
Note: Make sure that the SMTP service is enabled on your account. To enable the service, from the Sohu Mail home page, click Options > Settings > POP3/SMTP/IMAP, and then enable either IMAP/SMTP service or POP3/SMTP service.

Setting

Value

Primary SMTP Gateway

smtp.sohu.com

Primary SMTP Gateway Port 465

Use SSL/TLS

Required

Require Trusted Certificate Disabled

Reply Address

Your email address

SMTP Server Authentication Login / Plain

DeviceInitiated Email Device UserID Device Password

Use Device SMTP Credentials
Your email address Independent password Note: The independent password is provided when IMAP/SMTP service or POP3/SMTP service is enabled.

Yahoo! Mail

Setting

Value

Primary SMTP Gateway

smtp.mail.yahoo.com

Primary SMTP Gateway Port 587

Use SSL/TLS

Required

Require Trusted Certificate Disabled

Reply Address

Your email address

SMTP Server Authentication Login / Plain

DeviceInitiated Email

Use Device SMTP Credentials

Device UserID

Your email address

Device Password

App password
Note: To create an app password, go to the Yahoo Account Security page, log in to your account, and then click Generate app password.

Zoho Mail

Setting

Value

Primary SMTP Gateway

smtp.zoho.com

Primary SMTP Gateway Port 587

Use SSL/TLS

Required

Require Trusted Certificate Disabled

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Setting

Value

Reply Address

Your email address

SMTP Server Authentication Login / Plain

DeviceInitiated Email Device UserID Device Password

Use Device SMTP Credentials Your email address Account password or app password

Notes:

· For accounts with twostep verification disabled, use your account
password.
· For accounts with twostep verification enabled, use an app password. To
create an app password, go to the Zoho Mail Account Security page, log in to your account, and then from the ApplicationSpecific Passwords section, click Generate New Password.

Loading paper and specialty media

Setting the size and type of the specialty media
The trays automatically detect the size of plain paper. For specialty media like labels, card stock, or envelopes, do the following:
1 From the home screen, touch Settings > Paper > Tray Configuration > Paper Size/Type > select a paper
source.
2 Set the size and type of the specialty media.
Configuring Universal paper settings
1 From the home screen, touch Settings > Paper > Media Configuration > Universal Setup. 2 Configure the settings.
Enabling the Multiple Universal Sizes setting
1 From the home screen, touch Settings > Device > Maintenance > Configuration Menu > Tray
Configuration.
2 Enable the Multiple Universal Sizes setting.
Loading the 520-sheet tray
CAUTION–TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.
1 Pull out the tray.
Note: To avoid jams, do not pull out trays while the printer is busy.

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2 Adjust the guides to match the size of the paper that you are loading.
Note: Use the indicators on the bottom of the tray to position the guides.

3 Flex, fan, and align the paper edges before loading.
4 Load the paper stack with the printable side faceup.
When loading letterhead or prepunched paper, do either of the following:

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For onesided, longedge printing · Load letterhead faceup with the header toward the back of the tray.

· Load prepunched paper faceup with the holes against the left side of the tray.

For onesided, shortedge printing · Load letterhead faceup with the header toward the left side of the tray.
· Load prepunched paper faceup with the holes against the front of the tray.

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For twosided, longedge printing · Load letterhead facedown with the header toward the back of the tray.

· Load prepunched paper facedown with the holes against the right side of the tray.

For twosided, shortedge printing · Load letterhead facedown with the header toward the left side of the tray.
· Load prepunched paper facedown with the holes against the back of the tray.

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Notes:
· Do not slide paper into the tray. · Make sure that the side guides fit snugly against the paper. · Make sure that the stack height is below the maximum paper fill indicator. Overfilling may cause
paper jams.

5 Insert the tray.
If necessary, set the paper size and type to match the paper loaded in the tray. Note: When a finisher is installed, the images are rotated to 180° when printed.
Loading the 2520-sheet tandem tray
CAUTION–TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.
1 Pull out the tray.
Note: To avoid jams, do not pull out trays while the printer is busy.

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2 Adjust the guides to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.
4 Load the paper. · For one-sided printing, load paper with the printable side faceup. · For two-sided printing, load paper with printable side facedown.
When loading letterhead or prepunched paper, do either of the following:
For onesided printing · Load letterhead faceup with the header toward the back of the tray.

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· Load prepunched paper faceup with the holes against the left side of the tray.

For twosided printing · Load letterhead facedown with the header toward the back of the tray.
· Load hole-punched paper facedown with the holes against the right side of the tray.
Notes:
· Do not slide paper into the tray. · Make sure that the stack height is below the maximum paper fill indicator. Overfilling may cause
paper jams.

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5 Insert the tray.
If necessary, set the paper size and type to match the paper loaded in the tray. Note: When a finisher is installed, the images are rotated to 180° when printed.
Loading the 2000-sheet tray
CAUTION–TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.
1 Pull out the tray, and then open the tray side door.
Note: To avoid jams, do not pull out trays while the printer is busy.

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2 Adjust the guide at the back of the tray. Do the same at the front of the tray.

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3 Adjust the lever on the tray side door.

4 Flex, fan, and align the paper edges before loading.
5 Load the paper stack with the printable side faceup.
When loading letterhead or prepunched paper, do either of the following:
For onesided printing · Load letterhead facedown with the header toward the back of the tray.

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· Load prepunched paper facedown with the holes against the left side of the tray.

For twosided printing · Load letterhead faceup with the header toward the back of the tray.
· Load prepunched paper faceup with the holes against the left side of the tray.
Note: Make sure that the stack height is below the maximum paper fill indicator. Overfilling may cause paper jams.

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6 Close the tray side door, and then insert the tray.
If necessary, set the paper size and type to match the paper loaded in the tray. Note: When a finisher is installed, the images are rotated to 180° when printed.
Loading the envelope tray
CAUTION–TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.
1 Pull out the envelope tray.
Note: To avoid jams, do not pull out trays while the printer is busy.

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2 Flex, fan, and align the envelope edges before loading.

3 Adjust the guides to match the size of the envelope that you are loading.
Note: Use the indicators on the bottom of the tray to position the guides.

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4 Load the envelopes with the flap side down and against the left side of the tray.

Notes:
· Make sure that the side guides fit snugly against the envelopes. · Make sure that the stack height is below the maximum fill indicator. Overfilling may cause jams.

5 Insert the tray.
If necessary, set the paper size and paper type to match the envelope loaded in the tray.

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Loading the multipurpose feeder
1 Open the multipurpose feeder.

2 Adjust the side guides to match the size of the paper that you are loading.
3 Flex, fan, and align the paper edges before loading. 4 Load the paper.
Note: Make sure that the side guides fit snugly against the paper.

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For long-edge feed:
· For one-sided printing, load letterhead facedown with the header toward the rear of the printer. Load
hole-punched paper facedown with the holes to the right side of the paper.

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· For two-sided printing, load letterhead faceup with the header toward the rear of the printer. Load hole-
punched paper faceup with the holes to the left side of the paper.

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For short-edge feed:
· For one-sided printing, load letterhead facedown with the header to the left side of the paper. Load hole-
punched paper facedown with the holes toward the front of the printer.

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· For two-sided printing, load letterhead faceup with the header to the left side of the paper. Load hole-
punched paper faceup with the holes toward the front of the printer.

Note: When a finisher is installed, the printer rotates the images to 180°.
Linking trays
1 From the home screen, touch Settings > Paper > Tray Configuration > select a paper source. 2 Set the same paper size and paper type for the trays that you are linking. 3 From the home screen, touch Settings > Device > Maintenance > Configuration Menu > Tray Configuration

Tray Linking.
4 Touch Automatic.
To unlink trays, make sure that no trays have the same paper size and paper type settings. Warning–Potential Damage: The temperature of the fuser varies according to the specified paper type. To avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.
Installing and updating software, drivers, and firmware
Installing the printer software
Notes:
· The print driver is included in the software installer package.

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· For Macintosh computers with macOS version 10.7 or later, you do not need to install the driver to print
on an AirPrint-certified printer. If you want custom printing features, then download the print driver.
1 Obtain a copy of the software installer package. · From the software CD that came with your printer. · Go to www.lexmark.com/downloads.
2 Run the installer, and then follow the instructions on the computer screen.
Installing the fax driver
1 Go to www.lexmark.com/downloads, search for your printer model, and then download the appropriate
installer package.
2 From your computer, click Printer Properties, and then navigate to the Configuration tab. 3 Select Fax, and then click Apply.
Updating firmware
To enhance printer performance and fix issues, update the printer firmware regularly. For more information on updating the firmware, contact your Lexmark representative. To get the latest firmware, go to www.lexmark.com/downloads, and then search for your printer model.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
· View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
· If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Settings > Device > Update Firmware. 3 Do either of the following:
· Click Check for updates > I agree, start update. · Upload the flash file.
a Browse to the flash file.
Note: Make sure that you have extracted the firmware zip file.
b Click Upload > Start.
Adding printers to a computer
Before you begin, do one of the following:
· Connect the printer and the computer to the same network. For more information on connecting the printer
to a network, see “Connecting the printer to a WiFi network” on page 148.
· Connect the computer to the printer. For more information, see “Connecting a computer to the printer” on
page 151.

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· Connect the printer to the computer using a USB cable. For more information, see “Attaching cables” on
page 30.
Note: The USB cable is sold separately.
For Windows users 1 From a computer, install the print driver.
Note: For more information, see “Installing the printer software” on page 73.
2 Open Printers & scanners, and then click Add a printer or scanner. 3 Depending on your printer connection, do one of the following:
· Select a printer from the list, and then click Add device. · Click Show WiFi Direct printers, select a printer, and then click Add device. · Click The printer that I want isn’t listed, and then from the Add Printer window, do the following:
a Select Add a printer using a TCP/IP address or hostname, and then click Next. b In the “Hostname or IP address” field, type the printer IP address, and then click Next.
Notes:
­ View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
­ If you are using a proxy server, then temporarily disable it to load the web page correctly. c Select a print driver, and then click Next. d Select Use the print driver that is currently installed (recommended), and then click Next. e Type a printer name, and then click Next. f Select a printer sharing option, and then click Next. g Click Finish.
For Macintosh users 1 From a computer, open Printers & Scanners. 2 Click , and then select a printer. 3 From the Use menu, select a print driver.
Notes:
· To use the Macintosh print driver, select either AirPrint or Secure AirPrint. · If you want custom printing features, then select the Lexmark print driver. To install the driver, see
“Installing the printer software” on page 73.
4 Add the printer.
Exporting or importing a configuration file
You can export the configuration settings of your printer into a text file, and then import the file to apply the settings to other printers.
1 Open a web browser, and then type the printer IP address in the address field.

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Notes:
· View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
· If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 From the Embedded Web Server, click Export Configuration or Import Configuration. 3 Follow the instructions on the screen. 4 If the printer supports applications, then do the following:
a Click Apps > select the application > Configure. b Click Export or Import.
Adding available options in the print driver
For Windows users
1 Open the printers folder. 2 Select the printer you want to update, and then do either of the following:
· For Windows 7 or later, select Printer properties. · For earlier versions, select Properties. 3 Navigate to the Configuration tab, and then select Update Now Ask Printer. 4 Apply the changes.
For Macintosh users
1 From System Preferences in the Apple menu, navigate to your printer, and then select Options & Supplies. 2 Navigate to the list of hardware options, and then add any installed options. 3 Apply the changes.
Installing hardware options
Installing the envelope tray
1 Remove the standard tray.
Note: Do not throw away the standard tray.

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2 Unpack the envelope tray, and then remove all the packing material.

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3 Insert the envelope tray.

To make the envelope tray available for print jobs, from the home screen, touch Settings > Device > Maintenance > Configuration Menu > Tray Configuration > Envelope Tray Setup > On.

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Installing the optional 520sheet tray
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1 Turn off the printer.

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2 Unplug the power cord from the electrical outlet, and then from the printer.

3 Unpack the optional tray, and then remove all the packing material.
4 Align the printer with the optional tray, and then lower the printer into place.
CAUTION–POTENTIAL INJURY: If the printer weight is greater than 20 kg (44 lb), then it may require two or more people to lift it safely.

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5 Remove the standard tray.

6 Secure the optional tray to the printer with screws. 7 Insert the standard tray.

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8 Remove the connector cover from the rear of the printer.

9 Connect the tray connector to the printer, and then attach the cover.

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10 Secure the rear part of the optional tray to the printer.

11 Connect the power cord to the printer, and then to the electrical outlet.
CAUTION–POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
12 Turn on the printer.
Add the tray in the print driver to make it available for print jobs. For more information, see “Adding available options in the print driver” on page 76.

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Installing the optional 520-sheet tray with cabinet
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1 Turn off the printer.

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2 Unplug the power cord from the electrical outlet, and then from the printer.

3 Unpack the optional tray, and then remove all the packing material. 4 Lock the caster to keep the cabinet from moving.

5 Align the printer with the optional tray, and then lower the printer into place.
CAUTION–POTENTIAL INJURY: If the printer weight is greater than 20 kg (44 lb), then it may require two or more people to lift it safely.

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6 Remove the standard tray.

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7 Secure the optional tray to the printer with screws.

8 Insert the standard tray. 9 Remove the connector cover from the rear of the printer.

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10 Connect the tray connector to the printer, and then attach the cover.

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11 Secure the rear part of the optional tray to the printer.

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12 Adjust the leveling screws to make sure that all sides of the printers have the same height.

13 Connect the power cord to the printer, and then to the electrical outlet.
CAUTION–POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
14 Turn on the printer.
Add the tray in the print driver to make it available for print jobs. For more information, see “Adding available options in the print driver” on page 76.

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Installing the optional 3 x 520-sheet tray
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1 Turn off the printer.

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2 Unplug the power cord from the electrical outlet, and then from the printer.

3 Unpack the optional tray, and then remove all the packing material. 4 Lock the caster to keep the tray from moving.

5 Align the printer with the optional tray, and then lower the printer into place.
CAUTION–POTENTIAL INJURY: If the printer weight is greater than 20 kg (44 lb), then it may require two or more people to lift it safely.

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6 Remove the standard tray.

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7 Secure the optional tray to the printer with screws.

8 Insert the standard tray. 9 Remove the connector cover from the rear of the printer.

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10 Connect the tray connector to the printer, and then attach the cover.

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11 Secure the rear part of the optional tray to the printer.

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12 Adjust the leveling screws to make sure that all sides of the printer have the same height.

13 Connect the power cord to the printer, and then to the electrical outlet.
CAUTION–POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
14 Turn on the printer.
Add the tray in the print driver to make it available for print jobs. For more information, see “Adding available options in the print driver” on page 76.

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Installing the optional 2520-sheet tandem tray
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1 Turn off the printer.

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2 Unplug the power cord from the electrical outlet, and then from the printer.

3 Unpack the optional tray, and then remove all the packing material. 4 Lock the caster to keep the tray from moving.

5 Align the printer with the optional tray, and then lower the printer into place.
CAUTION–POTENTIAL INJURY: If the printer weight is greater than 20 kg (44 lb), then it may require two or more people to lift it safely.

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6 Remove the standard tray.

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7 Secure the optional tray to the printer with screws.

8 Insert the standard tray. 9 Remove the connector cover from the rear of the printer.

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10 Connect the tray connector to the printer, and then attach the cover.

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11 Secure the rear part of the optional tray to the printer.

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12 Adjust the leveling screws to make sure that all sides of the printers have the same height.

13 Connect the power cord to the printer, and then to the electrical outlet.
CAUTION–POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
14 Turn on the printer.
Add the tray in the print driver to make it available for print jobs. For more information, see “Adding available options in the print driver” on page 76.

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Installing the optional 2000sheet tray
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1 Turn off the printer.

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2 Unplug the power cord from the electrical outlet, and then from the printer.

3 Unpack the optional tray, and then remove all the packing material. 4 Remove the leveling screw from the left side of the printer.
Note: Do not throw away the screw.

5 Attach the docking bracket to the printer.
Note: Use the docking bracket that came with the optional tray.

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6 Install the optional tray.

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7 Connect the tray connector to the printer.

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8 Adjust the leveling screws to make sure that the tray has the same height with the printer.

9 Connect the power cord to the printer, and then to the electrical outlet.
CAUTION–POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
10 Turn on the printer.
Add the tray in the print driver to make it available for print jobs. For more information, see “Adding available options in the print driver” on page 76.

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Installing a fax card
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1 Turn off the printer.

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2 Unplug the power cord from the electrical outlet, and then from the printer.

3 Using a flathead screwdriver, remove the fax cover.

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4 Remove the hard disk cover.

5 Remove the controller board shield.

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6 Unpack the fax card. 7 Attach the fax card to the hard disk cover.

8 Insert the fax connector cable to the controller board compartment.

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9 Attach the hard disk cover.

10 Connect the fax connector cable to the controller board.

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11 Attach the controller board shield.

12 Connect the power cord to the printer, and then to the electrical outlet.
CAUTION–POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
13 Turn on the printer.

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Installing a printer hard disk
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1 Turn off the printer.

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2 Unplug the power cord from the electrical outlet, and then from the printer.

3 Unpack the hard disk, and then remove the bracket.
Warning–Potential Damage: Do not touch or press the center of the hard disk.

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4 Remove the hard disk cover.

5 Remove the controller board shield.

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6 Insert the hard disk connector cable to the controller board compartment.

7 Position the hard disk over the mounting holes, and then press until it clicks into place.

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8 Attach the hard disk cover.

9 Connect the hard disk connector cable to the controller board.

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10 Attach the controller board shield.

11 Connect the power cord to the electrical outlet, and then turn on the printer.
CAUTION–POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

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Installing the working shelf
1 Turn off the printer.

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2 Using a screwdriver, remove the cover plates.

3 Unpack the working shelf. 4 Attach the working shelf to the printer.

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5 Secure the shelf to the printer.

6 Turn on the printer.
Installing the dual catch bin
1 Unpack the dual catch bin. 2 Attach the dual catch bin to the printer.

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Installing the staple finisher
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1 Turn off the printer.

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2 Unplug the power cord from the electrical outlet, and then from the printer.

3 Remove the standard bin.
Note: Do not throw away the bin.

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4 Open the front door, and then remove the blue knob.
Note: Do not throw away the knob.

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5 Remove the standard bin side cover.
Note: Do not throw away the bin side cover.
6 Unpack the staple finisher, and then remove the packing material.

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7 Position the staple finisher on its back, and then remove the packing material.

8 Adjust the bracket.

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9 Insert the finisher.

10 Close the front door. 11 Secure the finisher to the printer.
Note: Use the screws that came with the finisher.
12 Secure the finisher cable to the printer.
Note: Use the clamps that came with the finisher.

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13 Connect the finisher cable to the printer.

14 Connect the power cord to the printer, and then to the electrical outlet.
CAUTION–POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
15 Turn on the printer.
Add the finisher in the print driver to make it available for print jobs. For more information, see “Adding available options in the print driver” on page 76.

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Installing the staple, hole punch finisher
CAUTION–SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
1 Turn off the printer.

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2 Unplug the power cord from the electrical outlet, and then from the printer.

3 Unpack the staple, hole punch finisher, and then remove all the packing material. 4 Insert the staple cartridge holder into the finisher.

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5 Using a flathead screwdriver, attach the brackets to the finisher.

6 Insert the bin into the finisher.

7 Remove the standard bin.
Note: Do not throw away the standard bin.

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8 Open the front door, and then remove the blue knob.
Note: Do not throw away the knob.

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9 Remove the standard bin side cover.
Note: Do not throw away the bin side cover.

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10 Using a flathead screwdriver, attach the brackets to the right side of the printer.

11 Insert the paper transport, and then secure it with screws.
Note: Use the screws that came with the finisher.

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12 Close the front door. 13 Attach the finisher to the printer.

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14 Adjust the leveling screws to make sure that all sides of the finisher have the same height with the printer.

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15 Open the finisher door, and then install the screw on the left part of the finisher.

16 Close the finisher door.

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17 Connect the paper transport cable to the rear of the finisher.

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18 Connect the finisher cable to the rear of the printer.

19 Connect the power cord to the printer, and then to the electrical outlet.
CAUTION–POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
20 Turn on the printer.
Add the finisher in the print driver to make it available for print jobs. For more information, see “Adding available options in the print driver” on page 76.
To make the finisher available for print jobs, from the home screen, touch Settings > Device > Maintenance > Configuration Menu > Finisher Configuration

Hole Punch Configuration > select a configuration.

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Installing wireless modules
Installing MarkNet N8372 Wireless Print Server
1 Turn off the printer. 2 Apply isopropyl alcohol to a damp, soft, lint-free cloth, and then wipe the surface around the USB port. 3 Install the wireless module.

Notes:
· Apply firm pressure to make sure that the tape sticks to the surface of the printer. · Make sure that the printer surface is dry and free of condensed moisture. · The module is best bonded to the printer after 72 hours. 4 Check for a gap between the module and the printer, then attach the spacer module if necessary.

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5 Attach the NFC card.

6 Turn on the printer.
Networking
Connecting the printer to a WiFi network
Before you begin, make sure that:
· A wireless module is installed in your printer. · Active Adapter is set to Auto. From the home screen, touch Settings > Network/Ports > Network Overview

Active Adapter.
Using the control panel 1 From the home screen, touch Settings > Network/Ports Wireless > Setup On Printer Panel > Choose
Network.
2 Select a WiFi network, and then type the network password.
Note: For printers that are WiFinetworkready, a prompt to set up the WiFi network appears during initial setup.

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Using Lexmark Mobile Assistant 1 Depending on your mobile device, download the Lexmark Mobile Assistant application from either the App
Store or Google PlayTM.
2 From the printer home screen, touch Settings > Network/Ports > Wireless > Setup Using Mobile App >
Printer ID.
3 From your mobile device, launch the application, and then accept the Terms of Use.
Note: If necessary, grant permissions.
4 Tap Connect to Printer > Go to WiFi Settings. 5 Connect your mobile device to the printer wireless network. 6 Return to the application, and then tap Setup Wi-Fi Connection 7 Select a Wi-Fi network, and then type the network password. 8 Tap Done.
Connecting the printer to a wireless network using WiFi Protected Setup (WPS)
Before you begin, make sure that:
· The access point (wireless router) is WPScertified or WPScompatible. For more information, see the
documentation that came with your access point.
· A wireless network adapter is installed in your printer. For more information, see the instructions that came
with the adapter.
· Active Adapter is set to Auto. From the home screen, touch Settings > Network/Ports > Network Overview

Active Adapter.
Using the Push Button method 1 From the home screen, touch Settings > Network/Ports > Wireless > WiFi Protected Setup > Start Push
Button Method.
2 Follow the instructions on the display.
Using the personal identification number (PIN) method 1 From the home screen, touch Settings > Network/Ports > Wireless > WiFi Protected Setup > Start PIN
Method.
2 Copy the eightdigit WPS PIN. 3 Open a web browser, and then type the IP address of your access point in the address field.
Notes:
· To know the IP address, see the documentation that came with your access point. · If you are using a proxy server, then temporarily disable it to load the web page correctly. 4 Access the WPS settings. For more information, see the documentation that came with your access point. 5 Enter the eightdigit PIN, and then save the changes.

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Configuring WiFi Direct
Wi-Fi Direct® is a Wi-Fi-based peer-to-peer technology that allows wireless devices to connect directly to a WiFi Directenabled printer without using an access point (wireless router).
1 From the home screen, touch Settings > Network/Ports > Wi-Fi Direct. 2 Configure the settings.
· Enable WiFi Direct–Enables the printer to broadcast its own WiFi Direct network. · WiFi Direct Name–Assigns a name for the WiFi Direct network. · WiFi Direct Password–Assigns the password for negotiating the wireless security when using the
peerto-peer connection.
· Show Password on Setup Page–Shows the password on the Network Setup Page. · Auto-Accept Push Button Requests–Lets the printer accept connection requests automatically.
Note: Accepting pushbutton requests automatically is not secured.
Notes:
· By default, the Wi-Fi Direct network password is not visible on the printer display. To show the password,
enable the password peek icon. From the home screen, touch Settings > Security

Miscellaneous > Enable Password/PIN Reveal.
· To know the password of the Wi-Fi Direct network without showing it on the printer display, from the
home screen touch Settings > Reports > Network > Network Setup Page.
Connecting a mobile device to the printer
Before connecting your mobile device, make sure that WiFi Direct has been configured. For more information, see “Configuring WiFi Direct” on page 150.
Connecting using WiFi Direct
Note: These instructions apply only to Android mobile devices.
1 From the mobile device, go to the settings menu. 2 Enable WiFi, and then tap WiFi Direct. 3 Select the printer Wi-Fi Direct name. 4 Confirm the connection on the printer control panel.
Connecting using WiFi 1 From the mobile device, go to the settings menu.
2 Tap WiFi, and then select the printer Wi-Fi Direct name.
Note: The string DIRECT-xy (where x and y are two random characters) is added before the Wi-Fi Direct name.
3 Enter the Wi-Fi Direct password.

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Connecting a computer to the printer
Before connecting your computer, make sure that WiFi Direct has been configured. For more information, see “Configuring WiFi Direct” on page 150.
For Windows users 1 Open Printers & scanners, and then click Add a printer or scanner. 2 Click Show Wi-Fi Direct printers, and then select the printer WiFi Direct name. 3 From the printer display, take note of the eight-digit PIN of the printer. 4 Enter the PIN on the computer.
Note: If the print driver is not already installed, then Windows downloads the appropriate driver.
For Macintosh users 1 Click the wireless icon, and then select the printer WiFi Direct name.
Note: The string DIRECT-xy (where x and y are two random characters) is added before the Wi-Fi Direct name.
2 Type the WiFi Direct password.
Note: Switch your computer back to its previous network after disconnecting from the Wi-Fi Direct network.
Deactivating the WiFi network
1 From the home screen, touch Settings > Network/Ports > Network Overview > Active Adapter > Standard
Network.
2 Follow the instructions on the display.
Checking the printer connectivity
1 From the home screen, touch Settings > Reports > Network > Network Setup Page. 2 Check the first section of the network setup page, and confirm that the status is connected.
If the status is not connected, then the LAN drop may be inactive, or the network cable may be malfunctioning. Contact your administrator for assistance.
Setting up serial printing (Windows only)
Before you begin, make sure that a serial internal solutions port is installed in your printer.
1 Set the parameters in the printer. a From the control panel, navigate to the menu for the port settings. b Locate the menu for the serial port settings, and then adjust the settings, if necessary. c Apply the changes.
2 From your computer, open the printers folder, and then select your printer.

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3 Open the printer properties, and then select the COM port from the list. 4 Set the COM port parameters in Device Manager.
Notes:
· Serial printing reduces printing speed. · Make sure that the serial cable is connected to the serial port on your printer.

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Secure the printer
Locating the security slot
The printer is equipped with a security lock feature. Attach a security lock compatible with most laptop computers in the location shown to secure the printer and hard disk in place.

Erasing printer memory
To erase volatile memory or buffered data in your printer, turn off the printer. To erase nonvolatile memory, device and network settings, security settings, and embedded solutions, do the following:
1 From the home screen, touch Settings > Device > Maintenance > Out of Service Erase. 2 Touch the Sanitize all information on nonvolatile memory check box, and then touch ERASE. 3 Touch Start initial setup wizard or Leave printer offline, and then touch Next. 4 Start the operation.
Note: This process also destroys the encryption key that is used to protect user data. Destroying the encryption key makes the data irrecoverable.

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Erasing printer storage drive
1 From the home screen, touch Settings > Device > Maintenance > Out of Service Erase.
2 Depending on the storage drive that is installed on your printer, do either of the following: · For hard disk, touch the Sanitize all information on hard disk check box, touch ERASE, and then select
a method to erase data.
Note: The process to sanitize the hard disk can take from several minutes to more than an hour, making the printer unavailable for other tasks.
· For intelligent storage drive (ISD), touch Erase Intelligent Storage Drive, and then touch ERASE to erase
all user data.
3 Start the operation.

Restoring factory default settings
1 From the home screen, touch Settings > Device > Restore Factory Defaults. 2 Touch Restore Settings > select the settings that you want to restore > RESTORE. 3 Start the operation.

Statement of Volatility

Type of memory Volatile memory

Description
The printer uses standard random access memory (RAM) to buffer temporarily user data during simple print and copy jobs.

Nonvolatile memory

The printer may use two forms of non-volatile memory: EEPROM and NAND (flash memory). Both types store the operating system, printer settings, and network information. They also store scanner and bookmark settings and embedded solutions.

Hard disk storage drive

Some printers may have a hard disk drive installed. The printer hard disk is designed for printer-specific functionality. The hard disk lets the printer retain buffered user data from complex print jobs, form data, and font data.

Intelligent storage drive (ISD)

Some printers may have an ISD installed. ISD uses nonvolatile flash memory to store user data from complex print jobs, form data, and font data.

Erase the content of any installed printer memory in the following circumstances:
· The printer is decommissioned. · The printer hard disk or ISD is replaced. · The printer is moved to a different department or location. · The printer is serviced by someone from outside your organization.

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· The printer is removed from your premises for service. · The printer is sold to another organization.
Note: To dispose a storage drive, follow the policies and procedures of your organization.

Print

156

Print
Printing from a computer
Note: For labels, card stock, and envelopes, set the paper size an

References

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