Origion Ariba Network User Guide
- September 14, 2024
- Origion
Table of Contents
Origion Ariba Network
Knowledge Article
Accessing your Ariba Account
In this article: Step by Step instructions
Target Audience:
Origin Suppliers
Introduction
At Origin all suppliers are required to register within the SAP Ariba Network. Suppliers are registered for sourcing within the Source to Contract, which enables suppliers to participate
- Sourcing events, and
- Contract agreement renewals, amendments
Once registered your supplier account will be created in SAP ERP which is used
for procurement and invoicing.
Origin recommends you use a generic email address / shared mailbox accessible
by more than one person to prevent loss of data / logon access when a staff
member leaves the company.
If you believe another person in your organisation should be the one
completing the supplier registration please send an email to the
P2PMailbox@originenergy.com.au who
can re-send the email invitation to the correct contact person.
Step-by-step instructions
Supplier Request for Registration
-
You will receive an email invitation from Ariba to complete the Supplier Registration Questionnaire for Origin.
NOTE
Ensure you have checked your SPAM or Junk Folder if you are unable to locate the invite. -
Click on the link in the email message.
From: Origin Supplier Registration Team
Date: Tue, Jun 4, 2024 at 2:55 PM
Subject: You are invited to register as a supplier with Origin Energy
To: George
Dear
We are pleased to invite you to register as a supplier with Origin Energy.
Why Register?
Completing the registration process enables you to receive purchase orders,
participate in sourcing events, and ensures timely payment of your invoices.
How to Register
We use SAP Ariba Network to manage our supplier engagement, connecting over 6
million companies globally in a digital marketplace.
- Simply Click Here to log in with your existing details or Click Here to create a free account on the Ariba Network.
- Complete the Supplier Registration Questionnaire.
For more information, visit our dedicated support page with guides, resources, and FAQs.
Need help? Contact us here.
We look forward to working with you.
Best regards, Origin Energy
Ariba, Inc. 3420 Hillview Ave, Palo Alto, CA 94304, USA
.Qlicy I Contact Us I CJ.Jstomer Support
IMPORTANT
Please check if your company already has an existing Ariba account. For
further information, refer to SAP Ariba Help Center – How do I search for
other existing accounts and administrators my company has?
If you have an existing account, skip to the Log in section.
Do not forward this email – it is linked to your email address only.
You are now in the Ariba Network Landing page
OPTION 1 – Sign Up
Sign up
On the landing page, click Sign up, if your organisation is new to the Ariba
Network
NOTE
If you forget your username or password, you can click on Log In, and then on
Supplier Login page (as below), click on Forgot Username or Password
For further information, refer to SAP Ariba FAQ – What are the common issues
when registering an account?
You are now in the SAP Ariba Proposals and Questionnaires Create Account
screen 3. Create Account
You will be taken through the 3-step Ariba account registration process:
Company Information
If your company has more than one office, enter the head office location
User Account Information
- By default, you will be assigned as the Ariba account administrator. The role can be transferred to another user at later date.
- Your username can be different to your email address. If so, untick Use my email as my username.
- In the Email orders to field, nominate a central email address where orders will be sent to.
- Use a group email address / shared mailbox to prevent loss of data / logon access when a staff member leaves the company.
Tell us more about your business
- Picking the best Product and Service Categories helps customers find you in Ariba Network.
- Once you have completed all the mandatory fields (*) and acknowledge acceptance of Terms of Use and SAP Business Network Privacy Statement,
Click on Create account and continue
New account registration
once the Ariba account is successfully created, you will receive a
notification email Welcome to the Ariba Commerce Clou
- As the account administrator for this account, make sure to keep your username and password in a secure place. Do not share this information.
- If you registered after receiving an invitation from an Ariba On Demand Sourcing buyer, you can now access and participate in the buyer’s sourcing events. The Seller Collaboration Console provides a centralized location for you to manage all your Ariba On Demand Sourcing events and
- buyer relationships. Ariba On Demand Sourcing buyers might request that you complete additional profile information as part of their Supplier Profile Questionnaire.
- When you access customer requested fields for a specific buyer, you will see a pop-up page with that buyer’s name; that page contains the buyer’s customer requested fields. You can Immediately perform administrative and configuration tasks such as creating users and completing your company profile. If account administration is not part of your job responsibility, you can transfer the administrator role at any time to another person in your organization whose responsibilities are more in line with account administration.
Good to Know:
Your Ariba Commerce Cloud account provides a central access point to the
seller-facing capabilities of the following Ariba solutions:
- SAP Business Network Discovery™ (Leads)
- Ariba Sourcingt™ (Proposals)
- Ariba Contract Management™ (Contracts)
- Ariba® Network (Orders & Invoices)
You can start using SAP Business Network Discovery immediately and begin
receiving notifications when business opportunities matching your commodities
are published.
Access to the Ariba Sourcing and Ariba Contract Management solutions requires
an invitation from a buyer organization using one of these solutions.
Next Steps
IMPORTANT
Please note for your reference:
- Your organisation’s Account ID (also called ANID)
- Your Username (this is the Ariba Administrator username)
- You can now access Ariba Network at supplier.ariba.com
Click Log in, if your organisation has an existing Ariba account
IMPORTANT
- To successfully login to your organisation’s existing Ariba account, ensure you have been added as a user to this account with Proposals & Contracts Access permission.
- For assistance on access permission, contact your organisation’s Ariba account administrator.
- Username is case sensitive and formatted like an email but may not be your actual email address.
You are now in the SAP Ariba Login screen
Ariba Sourcing Registration
SAP Ariba will not share any information you provide to Origin in this
questionnaire to other buyer companies in your Ariba account. Therefore, you
need to complete this registration questionnaire for each company that you are
interacting with in the Ariba Network.
For a quick overview, watch this short video
Accessing the Supplier Registration Questionnaire
Prerequisites
- You have Proposals & Contracts Access permission for the Ariba account.
- Your organisation has received an Origin SAP Ariba email invitation, which has been actioned.
- You are on Ariba Proposals and Questionnaires (also called Ariba Sourcing) Supplier Login page. If not, click on the drop down to switch to the correct page.
Knowledge Article
You are now in the Ariba Proposals and Questionnaires screen
- In the Registration Questionnaires section, you will find the Supplier registration questionnaire click to open (note skip this screen as you may already be in the questionnaire)
Complete Key Questionnaire Requirements
IMPORTANT
Fields with red asterisk (*) are mandatory and will need to be completed
before you can Submit Entire Response.
Our Supplier Code
We’re committed to improving our supply chain’s social, ethical and
environmental footprint. We outline this commitment through Our Supplier Code.
- Select Origin’s Supplier Code to open the PDF
- Does your organisation accept Origin’s Supplier Code? Please confirm your acceptance.
Your Business Information
Supplier Legal Name and Trading Name fields: Must be Uppercase format only. Max. 35 characters; if the name is over the character limitation:
- abbreviations are acceptable;\
- Pty. Ltd. can be removed; and
- Australia is to be abbreviated to Aust.
- Do not use any special characters, including bullet points.
- Supplier Address: Must be Uppercase format only.
Ensure address is the same as the remittance address on the invoices.
Tax Information
- Are you registered for Australia GST?
- It is an 11 digit number, structured as a 9 digit identifier with two leading check digits.
- Do you have an Australian Business Number (ABN)
- For Domestic Supplier^, answer Yes and provide ABN (mandatory for Domestic supplier)
- For International Supplier^, answer No and provide Other Regional Tax Number(mandatory for International supplier)
Diversity Information
- Are you classified as a Small Business? The Australian Taxation Office (ATO) considers a business with an annual turnover accumulating less than $10 million to be a small business
- Are you classified as Indigenous Supplier?
Payment Information
- Although this section doesn’t show as Mandatory it is, select Add Bank Information
IMPORTANT
This information is used by Origin for invoice payment. Ensure the information
provided is accurate and consistent with the Remittance Details in your Ariba
account.
You are now in the Bank Information #1 screen
- Select Bank Type (Domestic or Foreign)
- Select by searching the Country/Region
- Enter an Account Holder Name (max. 60 characters)
- Enter the Bank Key (or BSB Number): 6-digit BSB Code in format ###- * Bank Account Number: No hyphens or spaces.
- Scroll down to the Document(s) required section:
- Company letterhead
- Evidence of bank account ownership; for example, bank statement
Select Save to the bank information and return to the questionnaire
Finalise Response
- Submit Entire Response: Registration Questionnaire has had all mandatory fields (*) completed and form is ready to submit.
- Save draft: Enables you to save your draft answers and return to the questionnaire later.
- Excel Import: Enables you to import the spreadsheet containing your responses back into the questionnaire. Refer to SAP Help Portal for further information on this functionality.
- Ensure you have met all the key requirements and click Submit Entire Response prior to the event close time (if applicable)
Message
Close the window or select Go back to Origin Energy – Dashboard to logoff
If you need to revise your response after submission, go to Amending Supplier Registration Questionnaire Response
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