Record audio in Pages, Numbers, and Keynote

: June 7, 2024
: Apple

Table of Contents

Record audio in Pages, Numbers, and Keynote

Record audio in Pages, Numbers, and Keynote

Record audio directly to your document, spreadsheet, or presentation on your iPhone, iPad, iPod touch, or Mac.

iPhone or iPad

Mac

Record audio on iPhone or iPad

Record audio in a Pages, Numbers, or Keynote document on your iPhone or iPad, then play the recording back. You can edit the recording at any time.

Record audio

You can record audio with the built-in microphone on your iPhone or iPad, a wired or Bluetooth headset, or a compatible microphone. While you record, you can scroll, zoom, and view different pages, slides, or sheets.

With a document open, tap the Add button , tap the Media button , then tap Record Audio.
To begin recording, tap the Record button .
To stop recording, tap the Stop button . The new recording appears in the audio editor at the bottom of the screen.
To preview your recording, tap the Preview button . To preview from a specific point, swipe left or right on the recording to position the line, then tap the Preview button .

Edit and replace a recording

After you record, you can replace all or part of the recording, trim parts of the recording, or delete all or part of the recording.

To re-record from a specific point, swipe left or right on the recording to position the line, then tap the Record button .

To re-record a section, tap the Edit button , drag the handles on the recording to select the section, then tap the Record button to record over that section.

To trim your recording so only the part you want plays back:

Drag the handles on the recording to select the section you want to keep.
Tap the Trim button to remove everything outside of the handles.

To delete all or part of the recording, drag the handles to select the section you want to delete, then tap the Delete button .

Add the recording to your document and play it back

When you’re done recording, tap Insert in the top-right corner. This icon , which represents the audio recording, appears on the page, slide, or sheet. Tap the audio recording to play the recording and more:

To play your recording, tap the audio recording to select it, then tap the audio recording again.
To edit or delete the recording after you added it to a page, tap the audio recording to select it, then tap Edit or Delete.
To move the recording, tap the audio recording to select it, then drag it on the page.
To share your recording as an audio file, tap the audio recording to select it, then tap Share.
In Keynote, you can play the recording across multiple slides, and adjust the volume of the recording on each slide independently.

Record audio on a Mac

Record audio in a Pages, Numbers, or Keynote document on your Mac, then play the recording back. You can edit the recording at any time.

Record audio

You can record audio with the built-in microphone on your Mac, a wired or Bluetooth headset, or a compatible microphone. While you record, you can scroll, zoom, and view different pages, slides, or sheets.

With a document, slide, or sheet open, click Media button in the toolbar, then choose Record Audio.
To start recording, click the Record button . The new recording appears in the Record Audio window.
To stop recording, click Stop button .
To add to the existing recording, click the Record button again.
To preview the recording, click Preview.

Edit and replace a recording

After you record, you can replace all or part of the recording, trim parts of the recording, or delete all or part of the recording.

To re-record a section, click edit, drag the handles on the recording to select the section, then tap the Record button to record over that section.

You can trim your recording so only the part you want plays back:

Click edit, then drag the handles on the recording to select the section you want to keep.
Click the Trim button to remove everything outside of the handles.

To delete all or part of the recording, drag the handles to select the section you want to delete, then click the Delete button .

Add the recording to your document and play it back

When you’re done recording, click Insert. This icon , which represents the audio file you recorded, appears on the page, slide, or sheet. Click the audio recording to play the recording and more:

To play your recording, click the audio recording to select it, then click the audio recording again.
To move the recording to a different location in the document, drag the audio recording.
To delete the recording, click the audio recording, then press Delete.
To share your recording as an audio file, control-click the audio recording to select it, choose Share Recording, then choose how you want to share the recording.
In Keynote, you can play the recording audio across multiple slides and adjust the volume of the recording on each slide independently.

Published Date: July 09, 2020