Neat Board Interactive Meeting Screen User Guide

Neat Board Interactive Meeting Screen

Product Information

Specifications

• Product Name: Neat Board
• Compatibility: Microsoft Teams
• Updated Version: April 2024

Product Usage Instructions

Starting a Meeting

To start or join a meeting using Neat Board for Microsoft Teams, follow these steps:

Join and Start a Meeting

1. To join a scheduled meeting, select “Join” from the list of scheduled meetings.
2. To start an instant meeting, select “Meet.” A meeting will launch, and a pop-up will appear to invite participants.

Join with Meeting ID

1. Select “More” from the home screen.
2. Select “Join with Meeting ID.
3. Enter the meeting ID and password if applicable.
4. Click “Join Meeting.

Join with Proximity Join

1. Select “Join” from your Teams calendar on your laptop.
2. Search for the Teams Room under room audio.
3. Select “Join now.”

Frequently Asked Questions (FAQ)

Q: How do I adjust camera settings during a meeting?

A: You can adjust camera settings and utilize Neat Symmetry by swiping with one finger from the right side of the Board towards the left.
A slide-out will appear with auto-framing options.
Choose between Individuals, Groups, or Off.

Q: How do I share content via Cast?

A: In the Teams desktop app, click on the three dots and select Cast from the dropdown menu.
When a nearby Teams Room is detected, click Next.
Ensure Bluetooth is enabled on the Neat device for Cast functionality.

Start a meeting

Join and start a meeting

1. To join a scheduled meeting: select Join from the list of scheduled meetings.
2. To start an instant meeting: select Meet. A meeting will launch and a pop-up will appear to invite participants to your meeting.

Join with meeting ID

Select More from the home screen.

1. Select Join with Meeting ID.
2. Enter meeting ID.
3. Enter password if applicable.

Click Join Meeting.

Join with Proximity Join

1. Select Join from your Teams calendar on your laptop.
2. Search for the Teams Room under room audio.
3. Select Join now.

Neat Board controls

In-meeting controls

In-meeting controls

On Microsoft Teams you can adjust camera settings and utilize Neat Symmetry while in a meeting.

1. Swipe with one finger from the right side of the Board towards the left.
2. A slide-out will appear with the auto-framing options.
3. Choose between Individuals, Groups, or Off.

Screen sharing

Share content via Cast

1. In the Teams desktop app, click on the three dots.
2. When the dropdown menu appears, click on Cast.
3. When a nearby Teams Room has been detected, click Next.
   • Bluetooth must be enabled on Neat device to use Cast.
   • If using a MacBook, enable Location Services for Microsoft Teams in the Security & Privacy settings.
4. If there is an upcoming meeting, select Just Cast or Cast and join to join from your laptop. If there is not an upcoming meeting, select Just Cast. Then, click Next.
5. Select the content to be shared. Then, click Cast.

Share content via HDMI

1. Plug in your HDMI cable to your devices and screen sharing will begin.
   • If you tap Stop Sharing and leave the HDMI cable connected, you can start sharing again by tapping the Share button.

Microsoft Whiteboard

Walk up and whiteboard

1. On the screen of the Board, select Whiteboard.
   • A whiteboard will launch on the screen – annotate and work on the whiteboard as you need.
2. To save the whiteboard, and later continue editing and/or share, select Start Meeting.
   • A pop-up will appear showing the current participant in the room (Neat Board).
3. Click Add Participants.
4. Use the search bar to invite a user to a call so the whiteboard is passed to that user account.

By inviting yourself or colleagues, the whiteboard will be stored in that user’s OneDrive account. To access, visit whiteboard.office.com.

Whiteboard from the Teams app

1. Join the meeting from your desktop Teams app.
2. Tap Share from the desktop client in the meeting menu.
3. Select Microsoft Whiteboard.

References

• Microsoft Whiteboard

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