North Berwyn Park District DAE7uKNCBnM Summer Art Theater Camp User Manual

North Berwyn Park District DAE7uKNCBnM Summer Art Theater Camp

Product Information

Specifications:

• Product Name: Summer-Art-Theater Camp
• Location: 1619 Wesley Ave, Berwyn, IL 60402
• Contact: 708-749-4900, frontdesk@nbpd4fun.org

Product Usage Instructions

• Registration and Payment:
  Complete the Summer Camp enrollment forms and submit payment in the form of check, cash, or credit card at the North Berwyn Park District Community Center.

• Refund Policy:
  Refund requests must be made in writing by emailing frontdesk@nbpd4fun.org at least one week prior to the first day of camp. Refunds will be issued in the form of a check and may take up to two weeks to process.

• Late Pickup Policy:
  Excessive late pickups may result in the child being removed from the camp. If staff cannot reach parents/guardians for pickup, the police may be contacted.

• Behaviour Management:
  The camp follows behavioural standards and contracts to ensure a safe and structured environment for all participants.

Mission Statement
The North Berwyn Park District is an autonomous governmental entity established by the residents in 1976 to provide outdoor recreational areas and leisure service opportunities that foster community growth, and family values, and enhance the quality of life.

Program Goals

• To provide a quality and affordable extended day program within our district. To provide a structured and safe environment for all participants in our program.
• To provide enrichment activities and socialization that promote health, teamwork, and social-emotional growth for our campers.

Summer Camps Overview

The North Berwyn Park District operates and manages the Summer Camp programs. The Summer Camp programs consist of a Before Camp session (7:00 am – 9:00 am) Summer Camp (9:00 am-3:00 pm), Art Camp (9:00 am-3:00 pm), and an After Camp session (3:00 pm – 6:00 pm) for campers between 6-12 years of age. The Before and After Camp is available for Summer Camp and Art Camp. Theater Camp operates from 10 am-2 pm Monday through Friday for ages 8-12. The Recreation Supervisor manages and oversees the daily operation of the programs. The on- site staff lead the campers in activities that emphasize teamwork, leadership skills, limited academics, and much more. Appropriate supervision is available for all levels while campers have the opportunity to build social skills and relationships. It is vital that parents/guardians, staff, and campers are aware of the policies and procedures in place that allow the program to function smoothly. The purpose of this handbook is to provide a description of policies and payment procedures. Please review this information carefully. Failure to follow procedures and policies may result in dismissal from the program. Questions regarding the operation of the Summer Camp programs should be directed to the Recreation Supervisor: 708-749-4900

Important Phone Numbers
North Berwyn Park District 708-749-4900
Prairie Oak Summer Camp Direct Line (during program hours only) 708-749-4980 or (708)-343-9212

The North Berwyn Park District reserves the right to make changes to the handbook. The full cooperation of parents/guardians is always appreciated.

Preparing Your Camper For The Day

• Each camper should bring a reusable water bottle labeled with their name to camp each day to ensure they stay hydrated.
• Please ensure that sunscreen is applied to your camper at home as staff are not permitted to assist children with sunscreen. Campers are able to re-apply sunscreen throughout the day, so they may pack additional sunscreen. Please ensure that your camper is wearing comfortable clothing and footwear, gym shoes are highly recommended as the children will be engaging in a variety of activities throughout the day, including sports. Please be sure to pack your camper with a nutritious lunch each day. Lunches will be stored in our on-site refrigerator, however on field trip days, please be sure to use cold packs if necessary.
• Summer Camp participants will visit our spray pools weather permitting on Tuesdays and Thursdays, so please send your camper with a swim suit, towel, and sunscreen on those days. As the summer weather grows hotter, we will visit the spray pools more often, so please look for signage regarding upcoming spray pool days at the sign in/out desk.
• Please ensure that your child does not bring any valuable items (including cell phones) from home as the North Berwyn Park District is not responsible for such items.
• Be on the lookout for signage regarding the week’s field trip at the sign in/out table. Our field trip departure and return times vary week to week, and it is imperative that your camper arrive on time on field trip days as we do not return to pick up and transport late campers, nor do we provide child care for campers whom have missed the field trip bus.
• Theater Camp does not go on field trips.
• Campers must wear their field trip shirts (issued on their first day of camp) on field trip days- no exceptions. If a camper arrives without their field trip shirt, parents/guardians will be asked to go home to retrieve the shirt.

REGISTRATION DEADLINES & PAYMENT REGISTRATION

• All students must be registered to attend Summer Camp programs. North Berwyn Park District will not assume responsibility for unregistered children. In order to properly staff our Summer Camp programs, registration must be completed 1 week prior to the session you are registering your camper for. For example, if you are registering for week 2 of our camp which starts on Monday June 17th, payment in full must be made by Monday June 10th by the end of the business day. Registration that occurs after this deadline is subject to a $15.00 increase in the cost of camp.
• Please note that space in these camps is limited and spots are available on a first come, first serve basis. If the maximum number of campers has been reached please ask to be added to that camps waitlist as accommodations will be made if an available space opens up.
• Registration for Summer Camp programs is taken at the North Berwyn Park District Community Center, located at 1619 Wesley Ave, during normal registration hours. Please visit www.nbpd4fun.org to view current office hours.
• Parents/Guardians may also register their child by emailing completed registration forms to: frontdesk@nbpd4fun.org and by calling 708-749-4900 to pay by phone. Registration forms must be submitted before a payment for camp may be made, no exceptions.
• Please note that a child is not registered in the camp program until payment in full for that session has been made and all registration forms have been submitted. Payments will not be accepted at the camp location.

The Following is due at the time of registration:

• Completed Summer Camp enrollment forms.
• Payment in the form of check, cash, or credit card.

The North Berwyn Park District accepts Illinois Action for Children (Day Care Action) that is provided by the State of Illinois. Forms are available at the front desk at the North Berwyn Park District Community Center, 1619 Wesley Ave. Please note that the Summer Camp programs are not licensed by DCFS.

Return Check Fee
There is a $25.00 fee for returned checks due to insufficient funds. If this occurs, all subsequent fees for the following six months must be paid in cash or by credit card.

Refunds
All requests for refunds must be made in writing by emailing frontdesk@nbpd4fun.org by the end of the business day Monday, 1 week prior to the first day of camp in which the request is being made. Refund requests must follow the refunds and credits rules located in the Park District program brochure and on the North Berwyn Park District website, www.nbpd4fun.org. Please note that refunds cannot be issued after the program has ended. Refunds will be issued in the form of a check and may take up to two weeks to process. A $5.00 processing fee will be assessed on all refunds.

Late Fee
Any camper picked up after hours from Summer Camp programs will be assessed a late fee. The late fees are as follows:

• $5 for the first 10 minutes.
• $1 for every minute after the first 10 minutes.

Parents/guardians/authorized persons will be required to sign a late notice and receive an invoice for the amount due. Late fees must be paid during normal business hours by calling 708-749-4900 before the camper may return back to the program.

Excessive late pickups may result in the child being removed from the camp per the supervisor’s discretion. If staff cannot reach parents/guardian or authorized emergency contact to pickup the participant, there will be no alternative other than to contact the police to handle the matter.

Behaviour Management
The goal of effective behavior management is to provide positive and proactive approaches to maintain a safe, pleasant environment for children and staff. Supporting and nurturing children to become happy, cooperative participants are integral components of our program. Effective behavior management should:

• Develop self-control and responsibility for one’s actions.
• Foster respect for the rights and feelings of others.
• Teach skills for resolving conflicts.

Our goal is to sustain a structured and positive atmosphere achieved through explicit teaching of consistent and clear expectations for behavior.

Student Behavior
Appropriate behavior on the part of each child is essential to the success of all park district programs, and is essential to the happiness, safety, and well-being of all the students. The following standards have been adopted by the North Berwyn Park District to be used as guidelines for maintaining a safe and productive program environment. Failure to abide by these guidelines will result in disciplinary measures as indicated.
UNACCEPTABLE BEHAVIORS THAT WILL NOT BE TOLERATED

1. Swearing, or offensive language.
2. Disrespectful behavior towards staff and/or other participants.
3. Aggressive behavior such as slapping, punching, kicking, biting, spitting, etc. whether it is initiated or in retaliation to others.
4. Any activity or behavior which raises security or safety concerns.

FIRST WARNING
The first occurrence of unacceptable behavior will result in the parent/guardian being notified by phone to discuss the incident. If the behavior occurs again that same day, the parent/guardian will be called to remove the child from the program for the remainder of that day and sign a breach of behavior contract. This note will state the unacceptable behavior of the child and will also notify the parent/guardian that any recurring incidents may lead to permanent removal from the program.

SECOND WARNING
If a child continues to display unacceptable behavior after a first written warning has been issued, the parent/guardian will be called to remove the child from the program and the child will then receive a written note of a second breach of behavior contract.

THIRD WARNING
Upon a third warning of unacceptable behavior, the parent/guardian will be called to remove the child from the program. A third breach of behavior contract will be issued. The parent/guardian will then be asked to attend a conference prior to the child being readmitted to the program. At this conference, the parent will be required to provide an acceptable solution to avoid recurrence of the problem. If an acceptable solution has been agreed upon, the child will be readmitted to the program at the discretion of the executive director.

NOTICE – In an extreme case of unacceptable behavior that is threatening to staff and/or other participants, the progressive warnings may be lifted and the child maybe immediately removed from the program.

Summer Camp Program Policies

Sign-in Process

• A parent/guardian/authorized person must accompany the student to the designated Drop-Off location and sign them in.
• A camper does not become the responsibility of the North Berwyn Park District Summer Camp program until they are signed in by a parent/guardian/authorized person.

Sign-out Process

• Parents/Guardians are expected to pick up their children no later than the designated time based on camps registered for. Children not picked up after said time will be assessed a late fee (please see pg. 4 for details).
• For safety reasons, anyone picking up a child must have a valid photo ID and must be designated as authorized to pick up that child. Campers will not be dismissed to anyone not having a valid photo ID or that is not authorized to pick up.

Once a camper is picked up and signed out of the Summer Camp program, they may NOT return to the program.

Health & Safety

• We take the responsibility for the health and safety of all children very seriously. Parents/guardians are expected to notify the Park District if their contact information changes at any time and must include phone numbers where they may be reached during program hours.
• In order to provide emergency medical treatment in the event a parent/guardian or the person listed as an alternative emergency contact cannot be reached, all medical information must be provided during the registration process so that we can safely attend to your child. The Summer Camp Supervisor should be notified immediately in writing any time there are changes to a camper’s medical condition. Participants must be fully restroom independent as staff do not provide assistance in the bathrooms. Diapers or pull-ups are not permitted.
• If a child becomes ill while at the program, a quiet area will be provided where the student can rest while the camp staff calls the parents/guardians or an authorized person to provide transportation home. To ensure the safety and health of all the campers in the program, parents/guardians are asked to make every effort to provide transportation home as soon as possible.
• If a camper is taking medication, parents/guardians are required to fill out proper dispensing of medication forms. Forms can be picked up upon request at the North Berwyn Park District Community Center or email frontdesk@nbpd4fun.org.
• The staff will provide first aid for minor injuries. Parents/guardians will be contacted if there is a more serious injury. However, if immediate medical attention is required, the staff will call 911 and notify the parent/guardian immediately.

General Policies

Personal Belongings

•  Personal belongings (i.e., backpacks, books, coats, etc.) must be taken home each day. Personal property that remains at the camp location will be taken to the lost and found. The Summer Camp staff will attempt to help campers stay organized; however, the program is not responsible for lost property.
• Children are strongly discouraged from bringing toys, games, and electronics to the program. The Summer Camp staff are not responsible for any personal belongings brought to the program. Additionally the North Berwyn Park
• District will not provide reimbursement for items that may be lost, broken, or stolen. If a personal item is deemed inappropriate for the program setting and becomes a distraction to the program or to other children, staff members will request the item be stored. Failure to adhere to this policy will result in removal from the program.
• Campers are NOT permitted to use their cell phones while in the program. Parents/guardians may contact the Summer Camp program by calling the numbers listed on Page 1 of this manual.

Parent/Guardian Concerns

• In order to achieve our goals it is important that staff and parents/guardians work cooperatively. We understand that your child(ren) are your highest priority, and that issues that affect them can elicit strong emotions. Please do not hesitate to discuss any issues or concerns directly with the Summer Camp Director. The Camp Director is your main point of contact and oversees the program and staff on-site.
• Parents/guardians should refrain from disciplining their own child(ren) in the Summer Camp program setting. Parents/guardians may not have contact with other campers and under no circumstance may a parent discipline, interrogate, or reprimand another child. Any threat of physical violence toward a child, staff member, or another parent, explicit or implied, will be reported to the appropriate authority and may result in the child’s dismissal from the program. While we welcome open discussion regarding any concerns about our programs, respectful speech and behavior is expected at all times.
• For information on fees, policies or procedures that are not outlined in this manual, please contact the Summer Camp Supervisor.
  Suggestions for improving the program are always welcome and will be considered.

PARENT / GUARDIAN CONSENT FORM

EMERGENCY E-MAIL AND TEXT REQUEST FORM
Being prepared in the event of an emergency or disaster is a responsibility the North Berwyn Park District has to the participants and families of our community, and is a responsibility that is taken very seriously.
In the above mentioned situations, we need to be able to reach parents and or guardian’s as quickly as possible, therefore we are requesting you provide an email address and a valid cellular phone number which can receive text messages.
Your email address and cellular phone number will not be shared or used for any other purpose.

If you do not have access to email or text, please indicate so below.

CAMP DROP OFF & PICK UP
For security reasons, the North Berwyn Park District requires all parents/legal guardians to specify authorization of individuals 16 years. and older to pick up or drop off their child at the Summer Camp program, or to authorize their child to individually sign in and out. Please list all authorized persons including yourself.

Drop Off Authorization
I give authorization to the following persons to drop off my child:

Pick Up Authorization
I give authorization to the following persons to pick up my child:

WALKING PASS

NORTH BERWYN PARK DISTRICT

BEHAVIORAL STANDARDS & CONTRACT
The following standards have been adopted by the North Berwyn Park District to be used as guidelines for maintaining a safe and productive program environment. Failure to abide by these guidelines will result in disciplinary measures as indicated.

UNACCEPTABLE BEHAVIORS THAT WILL NOT BE TOLERATED

1. Swearing, or offensive language.
2. Disrespectful behavior towards staff and/or other participants.
3. Aggressive behavior such as slapping, punching, kicking, biting, spitting, etc. whether it is initiated or in retaliation to others.
4. Any activity or behavior which raises security or safety concerns.

FIRST WARNING
The first occurrence of unacceptable behavior will result in the parent/guardian being notified by phone to discuss the incident. If the behavior occurs again that same day, the parent/guardian will be called to remove the child from the program for the remainder of that day and sign a breach of behavior contract. This note will state the unacceptable behavior of the child and will also notify the parent/guardian that any recurring incidents may lead to permanent removal from the program.

SECOND WARNING
If a child continues to display unacceptable behavior after a first written warning has been issued, the parent/guardian will be called to remove the child from the program and the child will then receive a written note of a second breach of behavior contract.

THIRD WARNING
Upon a third warning of unacceptable behavior, the parent/guardian will be called to remove the child from the program. A third breach of behavior contract will be issued. The parent/guardian will then be asked to attend a conference prior to the child being readmitted to the program. At this conference, the parent will be required to provide an acceptable solution to avoid recurrence of the problem. If an acceptable solution has been agreed upon, the child will be readmitted to the program at the discretion of the executive director.

NOTICE – In an extreme case of unacceptable behavior that is threatening to staff and/or other participants, the progressive warnings may be lifted and the child maybe immediately removed from the program.

PARENTAL/GUARDIAN WAIVER
I have read, understand, and accept the above Behavioral Standards and Procedures.

• Print Participant’s Name:
• *Participant’s Signature:**
• Date:

*(If under 18 years old Parent/Guardian must sign) PARTICIPATION WILL BE DENIED If the signature of adult participant or parent/guardian and date are not on this waiver

NORTH BERWYN PARK DISTRICT PARENT/GUARDIAN ACKNOWLEDGEMENT RECEIPT
I hereby acknowledge that I have reviewed the North Berwyn Park District Summer Camp Program Manual and fully understand the contents of the manual.

• Parent/Legal Guardian Signature:
• Date:

I understand that a copy of this receipt will become a permanent part of my child’s file and will serve as verification of my signature to the above acknowledgment.

• 1619 Wesley Ave Berwyn, IL 60402
• 708-749-4900
• frontdesk@nbpd4fun.org

FAQ

Q: What should I do if I need to request a refund?
A: Refund requests must be made in writing by emailing frontdesk@nbpd4fun.org at least one week prior to the first day of camp.

Q: What happens if I have a returned check?
A: There is a $25.00 fee for returned checks due to insufficient funds, and subsequent fees for the following six months must be paid in cash or by credit card.

Read User Manual Online (PDF format)

Read User Manual Online (PDF format)  >>

Download This Manual (PDF format)

Download this manual  >>