ARCTIKO P390GG ULUF 450 Highly Reliable Ultra Low Temperature Freezer Instruction Manual

: June 11, 2024
: ARCTIKO

Table of Contents

INTRODUCTION
CARD LOCK GUIDE
ACCESS LOG RECORDING
- ACCESS LOG
- DATA DOWNLOAD
UPDATE PARAMETERS
- HOW TO UPDATE PARAMETERS
Customer Support
References
Read User Manual Online (PDF format)
Download This Manual (PDF format)

ARCTIKO P390GG ULUF 450 Highly Reliable Ultra Low Temperature Freezer

ARCTIKO P390GG ULUF 450 Highly Reliable Ultra Low Temperature
Freezer

INTRODUCTION

Please take a few minutes to read and become familiar with the advantages of your product. This operating instruction contains information regarding relevant components for installing and operating the card lock accessory of the following product family: ULUF P390, P500, P610 and P820

If you would like to obtain further information about this product, please visit our website www.arctiko.com where downloads are available on the page of each specific product.

ICONS & ACTIONS

ICON	ACTION
POWER OFF/POWER ON

Menu: USER
Level: USER
| SETPOINT MODIFIED
Menu: USER
Level: USER
| LIMITS MODIFIED
Menu: USER
Level: USER
| DOOR TIME-OUT MODIFIED
Menu: USER
Level: USER
| ECOMODE SETTINGS
Menu: USER
Level: USER
| ELECTRIC-KEY UNLOCKED
Menu: USER
Level: USER
| DOOR FORCED ACCESS
Menu: —
Level: —
| DATE/HOUR CHANGED
Menu: SETTINGS
Level: USER
| ADMIN PASSWORD CHANGED
Menu: SETTINGS
Level: ADMIN
| USER PASSWORD CHANGED
Menu: SETTINGS
Level: ADMIN
| USER PASSWORD CHANGED [MULTI] Menu: SETTINGS
Level: ADMIN
| SERVICEPASSWORD CHANGED
Menu: SETTINGS
Level: SERVICE
| FORMAT ACTION
Menu: SETTINGS
Level: ADMIN
| PARAMETERS UPDATED
Menu: SETTINGS
Level: ADMIN
| CLOUD SETTINGS MODIFIED
Menu: SETTINGS
Level: ADMIN
| UNIT NAME MODIFED
Menu: SERVICE
Level: SERVICE
| S/N UNIT MODIFED
Menu: SERVICE
Level: SERVICE
| PARAMETER CHANGED
Menu: SERVICE
Level: SERVICE
| PARAMETER MON.MODIFIED
Menu: SERVICE
Level: SERVICE
| REPLAY ACTION Menu: SERVICE
Level: SERVICE
| COPIED PARAMETERS Menu: SERVICE
Level: SERVICE
| FW UPGRADE Menu: SERVICE
Level: SERVICE

COMPONENTS

This section introduces relevant components and brief descriptions, for providing the user with sufficient knowledge regarding the system, to setup the system properly

CARD

A 125 kHz card for activation of the lock, which enables the user to open the door.
Card

Note
This card can also be a user’s own company card if it is a 125 kHz card.

DISPLAY FOIL

A display foil for navigating through the menu options.

Display Foil

Note
The USB port, card reader icon and buttons to the left and right of the display window.

LOCK

A lock for locking the door.

Lock

Note
Please note the lock pin for references during this document.

DESCRIPTION OF FUNCTIONALITY

The card lock accessory for the mentioned product family enables the user to ensure only authorized personal has access to the subjects stored in the freezer.

The user operates the electronic lock by holding a 125 kHz card up to the radio frequency logo. The unit recognizes the card and activates the lock. When the lock is activated the lock pin retracts and the door can be opened. Up to 5 seconds after closing the door, the lock pin extends, and the door is locked again.

If the door is opened by unauthorized personal (by other means of a registered card), an alarm will go off. After 10 seconds the alarm stops.

The data containing:

Information on who opened the door
When the door was opened
If the door has been opened by other means than by a card

Can be gathered by actively downloading the data from the unit onto a USB.

ACTIVATION OF CARD LOCK – CONTROLLER

To enable the controller to recognize the electronic card lock system and to activate the recognition of the cards, some parameters are required to be programmed. These parameters should be standard factory settings when arriving at the customer. In case they are not; the user shall contact Arctiko A/S service department.

Arctiko A/S will provide a file, which is to be loaded onto an unoccupied USB.

Note
Make sure that no other files are stored on the USB.

After plugging the USB into the USB port, the user must navigate from the user menu to the settings menu and activate the update, which is explained on the next few pages.

CARD LOCK GUIDE

The procedures presented in this chapter describe the registration of admin and user cards/passwords step by step.

ADMIN REGISTRATION & PASSWORD SETUP

. Pressing the three horizontal stripes on the left of the display enables the user menu. Press the SETTINGS button to access the SETTINGS menu.
The following screen will appear. Now press the PASSWORD button, to access the PASSWORD settings
The following screen will appear.

The first entry, marked with orange, is the admin Fig.1 Fig. 2 user. The admin password is set to 111 as default and cannot be changed.
Entering the admin password is required before other users can be setup. Enter the admin password (3-digit number set to 111 per default) and press enter.

Pressing the enter button will enter the admin Fig.1 Fig. 2 password and activate the menu, in which new/ other users can be set up

USER REGISTRATION & PASSWORD SETUP

User password, are predefined to be maximum five digits. After completing the previous steps, the password settings menu will appear again.

Use the select button to move down to multiple password, marked with green, and press enter.
After pressing the enter button, the user table appears. Select a free user ID.

It is possible to register up to sixteen (16) users. The names “Dr Rossi” and “Dr Bianchi”, marked with white, indicate that these are enabled/active users. The gray text indicates a disabled/inactive user.
Choose a disabled/inactive user and insert the desired user password.

Note
The user password needs to contain five (5) digits.
Press on the “Free user id_” and type in the desired user ID. The user ID is the name that appears on the user table from the previous steps.

Note
The name can maximum contain thirteen (13) characters.
Press the badge symbol to assign a specific card to a new user.
You will get the following options in the display. Press on the badge recording.
After pressing “Badge recording” hold the card up to the card reader symbol.
After holding the card up to the card reader for two (2) seconds, the card is registered to the specific user id, and the following display will appear.

ERASE USER/CARD

Go to the user table menu and select an active user id which card needs to be deleted.

The active user id is illustrated as “Dr Rossi” and “Dr Bianchi” in the image above.
Select the badge symbol, placed between “00000” and “Free user id_”.
Select “Badge erase”.
Select “Yes”.
Card has been successfully erased DOOR OPERATION (LOCK/UNLOCK)

DOOR OPERATION (LOCK/UNLOCK)

When a user is successfully registered, the electronic lock can be operated by the user and the card registered to the user id.

Hold the card in front of the card reader symbol.
The following display will show when the card has been recognized and accepted.
The door can now be opened.
Close the door after retrieving the subject inside the freezer. After the door has been closed for a couple of seconds the lock pin will extract and ensure the door is locked.

ACCESS LOG RECORDING

The collection of information on who has been accessing the unit can be very important, but also if there has been unauthorized access to the object(s) inside the unit. This section describes how to read and collect these information’s.

ACCESS LOG

A daily access log is accessible through the user menu described in Step 1. This access log records up to thirty-two (32) registrations. It is possible to retrieve further information by downloading the data from the unit.

Description of the icons used in the access log:

| POWER OFF
---|---
| CHANGED SETPOINT
| CHANGED PARAMETER
| FORMATTED CARD
| DOOR OPENED
| CHANGED HIGH LIMIT TEMPERATURE
| BURGLARY
| POWER-ON

DATA DOWNLOAD

Downloading the data from the unit, creates a backup of all information generated by the unit and includes performance parameters.

Before creating the backup, insert a USB pen into the USB port.
Now navigate to the SETTINGS menu and press on the BACKUP button. The process of storing the data/files onto the USB pen will start automatically

⊲ FOLDERS & FILES
When the download process is complete, the USB pen contains folders and files.

Folders & Files
OP_PAR stands for the operating parameters, these files do not contain any information for the user. The “YYYYMM” files describe the year and month the data is collected from and the numbers at the end (01, 02 …. 31) are the days of the month.

⊲ READING THE DATA

The YYYYMM files that are stored onto the USB PEN, are DAT files. These are encrypted and need to be converted through the THERMO CONVERTER software before the data is understandable.

The program THERMO CONVERTER is needed to transfer the data. The program can be obtained by contacting your Arctiko distributor.

Reading The Data

Once the data is downloaded the following sign will appear and the screen will return to settnig menu.

After converting the files through THERMO CONVERTER, the converter generates an Excel sheet with all the data. The last two entries in the Excel sheet are User_act and User_ID, here it is shown if the freezer door has been opened by using a card and which user id has performed this action, but also if the door has been opened byunauthorized personal or without a card.

These two situations are indicated in the below table with the following interpretation.

TEXT VISIBLE IN THE USER_ACT ENTRY| TEXT VISIBLE IN THE USER_ID| INTERPRETATION
---|---|---
KEY UNLOCK| “USER ID“| Door is unlocked by registered card and user id
KEY FORCED| “ANONYMOUS”| Door is unlocked by other means

UPDATE PARAMETERS

If software is updated on the unit at the user’s location, the parameters might be set to default, which disables the ability to recognize the lock system. Under these circumstances it is necessary to update the parameters of the unit.

HOW TO UPDATE PARAMETERS

To update the parameters of the unit please insert the USB into the USB port placed in the top panel. Now navigate to the menu settings and press on the UPDATE button.

How To Update Parameters

After the user contacts Arctiko for support, the parameter files and folders are supplied by Arctiko and are sent to the user through email. The file and folder shall be stored onto the desired USB.

Customer Support

We reserve the right to change specifications without notice. Subject to confirmation, availability and errors. Check our website for further technical information.

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