LIGHTWERKS 5-28-24 Microsoft Teams Rooms User Guide

: June 27, 2024
: LIGHTWERKS

Table of Contents

5-28-24 Microsoft Teams Rooms
Specifications:
Product Usage Instructions:
Starting the Meeting:
In-Meeting Controls:
- FAQ:
How can I share content during a meeting?
Can I dial in participants to a meeting that is in

5-28-24 Microsoft Teams Rooms

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Specifications:

Product: Microsoft Teams Room by LightWerks
Connection Options: HDMI wired, Wireless
Features: Mirrored display, Teams meeting integration

Product Usage Instructions:

Starting the Meeting:

Join a Scheduled Meeting: Tap the join button
on the home screen to join a scheduled meeting listed on the
screen.

Join with Meeting ID: Enter the unique 12-digit
ID from your Outlook calendar invite to join a meeting.

Start a New Ad-Hoc Meeting: Use the meet button
on the system to create a new Teams meeting and invite
participants.

Make a Call: Press the call button to bring up
a dial pad and dial the number to make a call or dial in
participants.

In-Meeting Controls:

Invite and Join the Room to a Meeting: Add the
room to a meeting from your laptop or mobile device if it hasn’t
been invited already.

Joining Your Device to the Meeting: Join from
your device to share content or view participants. Select audio
options accordingly.

Sharing Content: Press the share button to
share content to the display. A frame indicates content shared with
remote participants.

FAQ:

To share content during a meeting, press the share button on the
control options and select how you want to share the content. Make
sure to check if your content is being shared with remote
participants.

Can I dial in participants to a meeting that is in

progress?

Yes, you can dial in participants to a meeting that is in
progress by pressing the call button and entering the number or
using the dial pad.

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Microsoft Teams Rooms | QUICK START GUIDE

Welcome to your Microsoft Teams Room by LightWerks.
This collaboration space can function as a mirrored display of your device. Alternatively, you can use the Microsoft Teams integration to start or join a Teams meeting, allowing you to view and share your content through the Teams platform.
Direct (HDMI wired) connection
· This room operates as a mirrored display of your laptop or tablet on the room’s display via an HDMI connection.
· Plug in your device (laptop or tablet) using the HDMI cable that is fed into the HDMI input of the room system equipment.
Wireless connection
· Connect to the Microsoft Teams app and join the Teams meeting · Share into the meeting that the room system is joined into.

HOMESCREEN CONTROLS OVERVIEW

This is the main screen MTR displays while not in use. From here you can access many of the room’s features.

1. Join a scheduled meeting 2. Start a meeting 3. Make a call 4. Share content

5. Join with a meeting ID 6. Invite this room into a meeting 7. More options

www.LightWerks.com 888-454-4489

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Idaho

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Nationwide

Microsoft Teams Rooms | QUICK START GUIDE
STARTING THE MEETING
Join a scheduled meeting from the touch panel
When meetings are scheduled for the room, they will be listed on the home screen. To join your scheduled meeting simply tap the “join” button. You can also join the meeting whilst in the room from your laptop or mobile phone if you want to present or access meeting chat.
Join with meeting ID
Every Teams meeting has a unique 12-digit ID. Another way to join a meeting from the room is to add the meeting ID. You will find the meeting ID and passcode in your Outlook calendar invite.
Start a new ad-hoc meeting
When you want to use the system for a new, unscheduled meeting, the “meet” button allows you to create a new Teams meeting from the MTR system and invite people to it by searching a name or number in the text field.
Make a call
If your organization has telephony set up for the meeting room, pressing the “call” button will bring up a dial pad. Simply dial the number and press “call”. You can also dial in participants to a meeting once it is in progress.

www.LightWerks.com 888-454-4489

California

Idaho

Oregon

Washington

Nationwide

Microsoft Teams Rooms | QUICK START GUIDE
IN-MEETING CONTROLS
Invite and join the room to a meeting
If you have a meeting set up in your calendar or on your device, but the room hasn’t been invited already, you can add the room from your laptop or mobile device.
Joining your device to the meeting
You might also want to join the meeting from your device to share content or view people on your device whilst content is on the room display. When you join from your own device you can select “Don’t use audio” to join the meeting muted and with sound off. You can also select “Room audio” to use the meeting room audio. (Make sure your device is muted to avoid generating feedback.)
Sharing content
You can easily share content to the display whether you are in a meeting or not. Press the “share” button and select how you want to share the content. You can also dial in participants to a meeting once it is in progress. (A frame around your content means it is being shared with remote participants.)

www.LightWerks.com 888-454-4489

California

Idaho

Oregon

Washington

Nationwide

Microsoft Teams Rooms | QUICK START GUIDE
In-Meeting controls overview
These control options are available when you are in a meeting.
1. View options 2. Raise your hand 3. Reactions 4. Options 5. Volume control 6. Camera on/off 7. Mute on/off 8. Share content 9. End call 10. View menu 11. Invite someone 12. Participants (tap to manage) 13. Manage participants
More options
When you press the “more” button a new page will open which lets you restart the device, access settings, and report a fault.

www.LightWerks.com 888-454-4489

California

Idaho

Oregon

Washington

Nationwide