ARMSTRONG MaX Meeting User Guide

: June 6, 2024
: ARMSTRONG

Table of Contents

SEND A MESSAGE TO MEETING ATTENDEES
LEAVE THE MEETING
ADDITIONAL MEETING WINDOW OPTIONS
MaX MEETING
FIND YOUR PASSWORD
DOWNLOAD AND INSTALL THE SOFTWARE
SET UP A MEETING
SCHEDULE A MEETING
JOIN A MEETING
EXPLORE THE MEETING WINDOW
SET UP YOUR AUDIO
ACCESS THE SETTINGS MENU
INVITE CONTACTS TO JOIN YOU IN THE MEETING
VIEW MEETING PARTICIPANTS
SHARE YOUR SCREEN
MORE QUESTIONS?
References
Read User Manual Online (PDF format)
Download This Manual (PDF format)

ARMSTRONG MaX Meeting User Guide

SEND A MESSAGE TO MEETING ATTENDEES

Click on to open a Chat window and send a message to another meeting attendee.

Click on to save the conversation to your local computer.

RECORD YOUR MEETING

Click on to start recording the meeting.
Click to end recording.
When the meeting ends, you will see a pop-up saying that the meeting recording is being saved and converted to mp4 format.
The directory containing the saved recording then automatically opens showing the recorded file, and the meeting will also appear in your list of recorded meetings within the Meeting application.
You can specify the directory to save recorded meetings to using the Settings menu.

Note: The Record option may not be visible if the meeting host has disabled recording for the meeting.

LEAVE THE MEETING

Click on to leave the meeting.
If you are the meeting host, click on – this will end the meeting for all participants.

ADDITIONAL MEETING WINDOW OPTIONS

extends the meeting display to a full-screen display.
exits the full-screen display.
displays the video for all meeting participants.
displays the video for the current speaker.

MaX MEETING

MaX Meeting provides audio and video conferencing over the internet, including web collaboration features such as screen sharing, whiteboard annotations, and presentation capabilities.

FIND YOUR PASSWORD

You will need your Unified Voice CommPortal phone number (or email address if you have set this up) and password to start using MaX Meeting. If you don’t have this information, call us on 1-866-483-9127. You will be prompted to change the password as part of completing the login process.

DOWNLOAD AND INSTALL THE SOFTWARE

First, download the MaX Meeting application here: ArmstrongOneWire.com/UV When prompted, save the file, then find the file in your downloads folder and open it to begin the installation process.

SET UP A MEETING

You can choose to start an instant meeting from the MaX Meeting client or directly from your Outlook calendar.

In the MaX Meeting client, click the Start Without Video or Start With Video button.
From Outlook Calendar, select the Start Instant Meeting button in the Outlook Toolbar.

Within MaX Meeting, you can click the button at the bottom of the screen to send a meeting invitation after starting your meeting. You can then invite users via email, or invite a SIP or H.323 room system to your meeting.

SCHEDULE A MEETING

You can use MaX Meeting to schedule a one-off or recurring meeting.

Select the Schedule A Meeting option from the MaX Meeting client, or directly from your Outlook calendar to launch the Schedule A Meeting window. Here, you can set the date, time, and length of the meeting, and specify various other audio and video settings for the meeting.

Then click Schedule to open the meeting invitation and select the participants you want to invite to the meeting before sending the invite. The Meeting is added to the participant’s calendar.

JOIN A MEETING

You can join a Meeting by clicking on the Join button and entering the meeting ID, or by opening the Meeting URL in a browser.

EXPLORE THE MEETING WINDOW

While a meeting is in progress, you will either see the participant toolbar or the host toolbar at the bottom of the Meeting window.

Participant toolbar:

Host toolbar:

SET UP YOUR AUDIO

Use the Microphone icon to toggle your microphone on and off .
Select Join Audio to allow Meeting to use either your phone or your computer’s microphone and speaker.
Select Leave Audio to prevent Meeting from using your speaker and audio device.
Use the Video icon to toggle your video on and off

Click on to access the Settings menu, where you can set up and test your microphone, speakers, and video. You can also use the Settings menu to specify where to save recorded meetings and to access additional application settings.

INVITE CONTACTS TO JOIN YOU IN THE MEETING

Click on and select the contacts you want to invite to join you in the meeting. The contacts you select are then sent a meeting invitation.

VIEW MEETING PARTICIPANTS

Click on Icons to see who has joined the meeting. You can access the following options from the Participant window.

Mouse over your name to mute/unmute yourself or change your display name At the foot of the screen
Mute Me – put yourself on mute
Raise Hand – let the meeting host know you have something say.
Reclaim host – allows you to take back the role of meeting host.

If you are the meeting host, click on Icons to access the Participants window.

Meeting hosts can use the Mute All or Unmute All options at the foot of the screen to mute or unmute participants.

Select More to access additional options, including:

Mute Participants on Entry – mute all attendees as they join the meeting.
Play Enter/Exit Chim e when a participant joins or leaves the meeting.
Lock/Unlock Meeting – no new attendees can join if the meeting is locked.
Lock Screen Shar e – only the meeting host can share their screen.

The following icons provide additional information about each attendee.

The participant is currently speaking.
The participant’s microphone is on.
The participant’s microphone is muted.
The participant’s video camera is on.
The participant’s video camera is off.
The participant has raised their hand.

Click on and choose the desktop or individual application window that you want to share.

Note: The Share Screen option may not be visible if the meeting host has selected to Lock Screen Share.

Once you are sharing your screen with meeting participants, you will see the Screen Share toolbar.

The Screen Share toolbar provides the following options:

Mute – toggle your microphone on and off.
Stop/Start Video – toggle your video sharing on and off.
New Share – select a new window to share.
Pause/Resume screen sharing.
Annotate your shared screen using a variety of shapes and highlight tools, including: a Mouse; Draw options (lines, shapes, and arrows); a Spotlight tool; an Eraser to remove selected annotations; and Undo, Redo and Clear annotation options.
Note: The Annotate option may not be visible if the meeting host has selected to Disable Attendee Annotation.
Remote Control – as meeting host, take control of a participant’s screen
More – access Chat, Record, Settings, and Audio Conference options.