AROMA RETAIL Scent Air Machine User Guide

AROMA RETAIL Scent Air Machine User Guide

Startup

Connect the power cord and turn on the white power switch on the side. The control module on the machine and the app are very intuitive with hints and notes to guide the user.

Using the Buttons

The initial setup can be done before using the mobile app

Press MENU to light up the screen.
The buttons:
MENU takes you to the menu or back to home screen.
ENTER confirms your changes.
Change the values and move you to the next menu item.
Selects the menu item and moves you to the right as you’re entering settings.
Returns to previous screen or moves you to the left to re-enter settings.
If the machine is not scheduled to run at the current time, the home screen will display when the next Event is scheduled to come on.

Menu Categories:

• Set Time/Day – for current day and time

• Set Up Events – there are 5 Events. Only one is needed to run the machine. You would have multiple Events if you want the machine to run at different times on the same day, and/or at different settings on different days. For example, if you want the machine to run 9am-5pm Monday-Friday, and 9am-9pm on Saturday-Sunday, then you would use  two Events:

  • Event 1 : start at 9am, end at 5pm, select M T W Th F as the on-days.
  • Event 2: start at 9am, end at 9pm, select S S as the on-days.

• Machine Info – holds information Customer Care might need to troubleshoot issues, like serial number and software version.
  Keep scrolling and it also shows which Wi-Fi network the machine is currently set on. If you need to change this, go to the Menu category: WiFi Reset.

• Reset Events – returns all Event settings back to the default settings after you confirm “Yes.” Resetting Events on the machine does NOT override the settings in the app. Setting in the app will override settings on the machine.

• Reset WiFi – removes the WiFi network connection. You can enter the new WiFi connection from the app; this is done when you add the machine in the app

Installing and Changing the Oil

Unlock the top assembly and lift it straight up from the machine.
Unscrew the 27 oz (800 ml) bottle, fill with fragrance oil. Check White Gasket in Cap to ensure seated. Raise the bottle up onto the top assembly so that the draw-tube goes into the bottle, screw the bottle in place.
Lower the top assembly back into the machine and lock it in place.

Setting up the APP

Start with “Sign up” if you have not used this app yet. Your app sign-in is separate from your login on our website, but the email and password could be the same if you want it to be.

You will be brought to this Home Screen. Click “Add a device” to connect to a new machine. Clicking on “Supplies” takes you to aromaretail.com to order fragrance oil. “Quick Start Guide” includes instructions for operating the machine from its controls.

Ensure the machine is plugged in and powered on and that the “Y” antenna symbol is appearing on the machine. If they “Y” antenna symbol is not present reset the machine network by pressing menu in the machine and scrolling down to WIFI Reset and follow the prompts.

Swipe out of your app and go to your phone’s WI-FI Settings to join your Machines network (AROMA XX-XXXXXX) found on the back of your machine, then go back to e the app and click **“Next”.”

This is a screen shot of how it should appear when connected to your machine.
Tip** : Some Android users may need to turn off mobile data during this step.

Wait for the machine to verify the network connections around it. This can take a few minutes. Do not exit this screen

After verification, a list of wifi networks will appear. Select your wifi network for your machine to connect to and enter your password.

Return to your phones wifi settings and ensure your device automatically switched back to your regular wifi, Return to t the app and click “ **Next”.

Your machine is now fully connected! Click “Next”

Add Aroma Retail Fragrance Oil to the Amber bottle and start Scenting Your Space. Click “Complete**

Setting up the APP (Cont.)

Your machine will now appear in your “My Devices” Tab. From here you can add a new device or edit the ones you have by clicking on the machine.

Now you can edit your machine’s settings and events. Only one event is needed to run the machine, but multiple can be edited to account for different schedules. The toggles turn the events on/off.

Clicking on a single event will bring you to a detailed edit page, where you can edit the time, day, and intensity of an event. Click “Save” when you are done.

Press the droplet [ ] under the machine name to view oil levels. This is an estimate of your oil levels based on what schedules that have been set. Adjust whenever you fill or check the oil on the machine.

For successful first connection to WiFi, phone, and machine, follow these steps with the prompts on the Aroma Retail app:

1. On the machine’s control module, press Menu, scroll to WiFi Reset and reset the WiFi. This clears out any previous connections from the machine that might prevent a new connection.
2. The app will prompt you through the WiFi steps. You will be connecting to the machine’s local network through the Settings on your phone, then returning to the app to continue. You will then be entering your normal WiFi network from within the app so that your phone can “bring along” your machine onto the WiFi network that covers your  space.
   a. IF YOU CANNOT FIND YOUR MACHINE ON YOUR APP after going through the setup process, it is most likely because your phone and the machine are not on the same WiFi network. Your phone and machine need to be on the same WiFi network for the first editing of the machine settings. After that, you will be able to control your machine from anywhere

How Long the Oil Will Last

A bottle can last anywhere from a month to a year depending on your settings. If you are scenting 2,000 square feet with standard height ceilings, you will probably have the work/pause setting at L1 (3s/160s) and the bottle will last 12 months. If you are scenting 15,000 square feet with high ceilings, you’d have the work/pause settings at L9 (80s/20s) and the bottle will last a month. These are estimations based on consumption studies to give you an idea of what to expect. 2 weeks
DEFAULT SETTINGS:
Event 1 set to run from 8:30am to 8:30pm every day at Level 3 intensity, which is 15 seconds of work with 60 seconds of pause every diffusion cycle. The fan, which scatters the air over the nozzle, is set on Low. Events 2 through 5 have the same default settings but no on-days are selected. Event 1 overrules Event 2, which overrules Event 3, etc.
The app also has a meter to estimate the oil levels.

If you run it 12 hours per day, every day,
The Table below shows how long a bottle will last:

Work/Pause Setting :B’G%+6#+8#( &4G%+a\\G M#(%+:#D%N+ 

L1 – 3s/160s: 1 year
L2 – 10s/90s: 4 months
L3 – 15s/60s:2 months
L4 – 30s/70s :1.5 months
L5 – 40s/60s: 1 months
L6 – 60s/60s: 4 weeks
L7 – 60s/40s: 3 weeks
L8 – 70s/30s:2.5 weeks
L9 – 80s/20s: 2 weeks

Keeping the Nozzle Clean

If the nozzle starts whistling or you suspect that the nozzle may be getting clogged, or if you are changing the fragrance oil from a different scent, rinse the bottle out with alcohol and run the machine with a small  amount of alcohol in place of fragrance oil for a few cycles to clear out the old scent. If you do not have isopropyl (rubbing) alcohol, vodka works well.

Free Standing / Direct To Space

The best location is in a centralized location with good airflow around the unit.
Setting the machine on the floor or other hard surface is recommended so that you can move it around easily to find that ideal location, and take advantage of the rubber feet on the machine to absorb vibration.

For the wall-mounted option, make sure it is mounted securely.

Use the template to locate the holes on the wall. Find a solid backing/stud or use sinkers for a secure mounting.

TIP: place cloth or something soft between the machine and the wall to absorb vibration..
Use the smooth tapered tip at the point of diffusion (this is the tip that was in place when the machine was shipped).

Scatter Fan

This fan is for changing the way the fragrance drifts away from the machine in the free standing (not connected to ventilation through a hose) configuration. If you are connecting to ventilation with a hose, this fan should be off as it will not make a difference.

If you want the fragrance to rise straight up from the machine, turn the fan off.
If you want the fragrance to scatter to the side more, then turn this fan on.
While setting your Event time the last question will ask about fan settings. Choose between; High, Medium, Low, or Off by using the buttons. Then press Enter to set

Ventilation-Connected

Connecting to ventilation is only recommended in situations where it can be done safely and where your air conditioning fan runs constantly during the times that the scent machine will be running. If the air conditioning fan is not running constantly, such as in situations where the fan turns off when the thermostat temperature is reached (most residential systems do this), then an air switch is recommended to ensure that the scent machine only dispenses fragrance when the air conditioning fan is running. Air switches are sold separately and discussed later.
Since this scent machine is sold for self-installation, Aroma Retail assumes no liability for damages resulting from the ventilation system connection

Locations for Connection

The following locations are noted in red on this diagram, and are listed in order starting with the most efficient: Out to the rooms

1. Anywhere along the duct between the heating/cooling unit and where the air is delivered to the space.
2. Along the duct between the intake and the fan unit.
3. Inside the intake duct between the air filter and fan unit. If the entire machine fits in this space, this is the easiest way to connect since there would be no tube needed from the nozzle as the machine would just be configured as free-standing.

Connecting the Tube

Replace the smooth tapered tip with the quick disconnect adapter at the point of diffusion. Press down on the plastic ring to insert and remove the tube.
Use a rubber grommet to secure the tube through the duct panel. The included grommet requires a %” hole drilled in the duct panel.
Use 4 feet or less of tubing and make sure the tube continuously slopes up from the machine to the duct to minimize condensation and possible dripping from the dispensing end of the tube.

Optional Air Switch (Sold Separately)

An air switch is recommended to ensure that the scent machine only dispenses fragrance when the air conditioning fan is running. Air switches are sold separately, but every machine comes with the pre- wired port to properly connect an air switch. Located next to the on switch. The fitting and tubing that delivers the fragrance from the nozzle to the air duct are included with every machine. The wiring, air switch, and extra tubing for the air switch are sold separately and included in our HVAC connection kit.

Installing the Air Switch (Sold Separately)

The air switch must be mounted vertically to operate correctly. The position of the inlets doesn’t matter-they can face the side, up, or down, just as long as the switch assembly is mounted on a vertical plane.

If the air switch is located between the air filter intake and the air fan, then you will need to set it up to detect LOW pressure when the fan comes/on.
If the air switch is mounted inside the duct, then run a tube from the HIGH pressure port to the outside of the duct.
If the air switch is mounted outside the duct, then run a tube from the LOW pressure port to the inside of the duct.

If the air switch is located between the air fan and the air outlets, then you will need to set it up to detect HIGH pressure when the fan comes on.
If the air switch is mounted inside the duc, then run a tube from the LOW pressure port to the outside of the duct.
If the air switch is mounted outside the dust, then run a tube

Use rubber grommets to protect the tubing and electrical wires wherever they pass through the duct panel. The included grommets require a ½” hole.

Remove the air switch sticker.
Insert the white connector of the air switch to the port on the side of the machine. Make sure to line up the plug configurations.

AIR SWITCH NOTES
If the machine is not actually diffusing during the work period of the diffusion cycle, and an air switch is connected, then 999/1,000 the issue is going to be with the air switch not getting enough air pressure from the duct to tell the machine to diffuse. The air switch must be detecting airflow at the beginning of the work period of the diffusion cycle in order for that cycle to diffuse.
It is important to emphasize that air switches are rarely needed, and are highly unreliable simply because there
are so many variants in HVAC system pressures. If your HVAC system comes on at least a couple of times every day, you really don’t need an air switch..
When disconnecting the air switch from the machine, do not pull on the wires; pull on the connector.
HELP:
care@aromaretail.com
702-780-7370

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