SHARP Go for Collaboration User Guide

: June 13, 2024
: Sharp

Table of Contents

User Experience
References
Read User Manual Online (PDF format)
Download This Manual (PDF format)

SYNAPPX™ Go for Collaboration SHARP Go for
Collaboration User Guide

User Experience

Synappx Go facilitates hybrid collaboration. The following are the key components in each environment.
Before the meeting
The Synappx Go room calendar displays meetings scheduled with the meeting resource. The calendar displays only time and who reserved the resource to maintain privacy and security. SHARP Go for Collaboration -
meeting

Meeting room calendar (Microsoft 365 only)
Synappx NFC tag
Synappx QR Code

Starting a scheduled meeting
When a user taps the NFC tag or scans the QR code, the scheduled meeting will start. Or users can open Synappx Go to select a scheduled meeting to start and then tap an NFC tag or scan the QR code. Users can also create an ad hoc meeting and tap the NFC tag to start a new unscheduled meeting. When it is configured, Synappx changes the display input to the in-room PC.
Users can start a meeting 10 mins before the scheduled meeting time. They can also start the meeting at a different licensed workspace, as long as the workspace is available and no other scheduled meeting in the workspace will start in 10 minutes or less. SHARP Go for Collaboration - meeting
1

Select to choose workspace.
Start to start the select meeting.
The plus + icon to create an ad-hoc meeting.

When the NFC tag is tapped or the QR code is scanned, the following components will start automatically:

Start the scheduled web conference.
Connect in-room camera and audio (camera is on as default).

Note: Supported automated actions varies for web conference service SHARP Go for Collaboration - meeting 2 Starting an ad-hoc meeting
An ad-hoc meeting can be coordinated using Synappx Go using the Meet Now feature. Users can create a new meeting. When users click Start, the invite with the web conference information will be sent to attendees, the room is booked if available, and starts the web conference session while connecting all key technology components (display, camera/audio) in the room.
If you are already in the room, you can simply tap the NFC tag or scan the QR code. The workspace information is auto populated. In addition, the last-used web conference is already entered to simplify the ad-hoc meeting process. If the room is already booked in the next 15 mins, the user will receive a notice that the room is not available for the ad-hoc meeting. SHARP Go for
Collaboration - meeting 3 During a meeting
When the meeting is started, Synappx Go will display a meeting timer on the display. The interface can be minimized to the toolbar or enlarged to provide you with a larger timer view.
In the Synappx Go app on the user’s smartphone, productivity features will become available for the meeting. SHARP Go for Collaboration - meeting
4

Meeting Timer and Information
• Meeting room timer
• Meeting extension option to extend the meeting for 30 mins based on the resource availability
• Attendee information
Meeting invite attachments
Access to documents attached to the meeting invite. (Document links are not supported)
Launch trackpad and Pen Software
Web conference remote control
• Screen share on/off
• Camera on/off
• Microphone mute/unmute
• Volume up/down

Users also can navigate meeting main page (MEET), file access from the cloud storage (FILES), and remote file control (CONTROL) by tapping the tabs.
Remote file operation
Remote file operation is also available from the Synappx Go mobile app for presenter convenience and to minimize touching shared surfaces. User selected files are downloaded from the cloud and updated back to the cloud site if changes are made. Attachments to meetings are also downloaded and, if changes are made to those files, they are uploaded to the cloud with a temporary link to the changed attachment files sent to the meeting organizer.
The following file types are supported for remote file operation:

Microsoft PowerPoint, Word, Excel
PDF files (opened in Chrome browser)
Image files JPEG, TIFF, GIF, BMP, PNG and SVG. (Opened in Chrome browser)
Pen Software

Video files, web pages, text and email attachments are supported for tap-to- share or open with features on the smartphone. Remote control features are not supported for these files. SHARP Go for Collaboration - meeting
5 The functionality includes:

Current displayed document
Trackpad
Displayed file list
Minimize/maximize
Navigation
Mode
Zoom in/out
Save/close file

Share to Display
There are many options to share cloud content to Sharp displays.

Select from recently modified cloud files
Browse cloud storage folders
Search for files
Open email attachments
Open files from text messages
Open files in Microsoft Office or Teams
Open URL from mobile browser

Up to five users can share content simultaneously and save to the original cloud storage locations. After Office, PDF and image files are downloaded to the display PC, you can use your mobile phone for remote file operation. Remote trackpad allows you to remotely interact with other content on the display.
Sharing files can be utilized within meetings or by clicking share right from the Synappx Go home screen.
Files from popular cloud storage services can also be accessed from the app including access to OneDrive, Microsoft Teams, Google Drive, SharePoint, and DropBox. Recently modified documents will automatically populate giving easy access, or you can browser your folders and share specific content. SHARP Go
for Collaboration - meeting 6 Synappx Go Pen Software Remote Operation
Sharp Pen Software enables an interactive display to function as a whiteboard. Follow the instructions below to access whiteboard features:

Open a Pen Software blank page by selecting the icon on the Meeting control page.
Use the arrows to navigate the pages.
o Press the left arrow < to go to the previous page.
o Press the right arrow > to go to the next page.
Long press the mode button to switch to Scroll mode.
Change the pen color.
Clear Sheet: Clear the current page.
Save as PDF: A temporary link to download the saved file will be sent to the meeting organizer.
No Save & Close: Close the file without saving changes.

SHARP Go for Collaboration - meeting 7 Ending a meeting
The meeting organizer or another participant can end the meeting, simply by selecting the End button.
This action also:

Disconnects from the web conference
Disconnects from the camera and audio
Closes displayed content/files
o Auto-close is supported on shared Microsoft Office plus image and PDF files opened with the built-in Synappx Image Viewer.
When configured, returns the display to its default input.

SHARP Go for Collaboration - meeting 8 This page is left blank intentionally.
For more information, visit the Synappx support site.
Access the Synappx Terms of Use at https://business.sharpusa.com/synappx- support/about/termsofuse.
Access the Synappx Privacy Policy at https://business.sharpusa.com/synappx- support/About/Privacy.
Access the Synappx End User License Agreement at https://business.sharpusa.com/synappx-support/about/EULA.
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