hp 4AA8-1576ENUS Cloud Connected Printer Owner’s Manual

hp 4AA8-1576ENUS Cloud Connected Printer

Product Information: Cloud-Connected Printers for Hybrid Work

The government guide recommends transitioning to cloud-based platforms and adopting cloud services to support a growing pool of hybrid workers and minimize operational disruptions. Cloud-connected printers are future-ready printers that have intuitive systems that seamlessly merge digital and paper workflows. These printers offer security, scalability, and disaster recovery advantages, making them essential for modern government agencies.

Advantages of Cloud-Connected Printers

• Security: Cloud providers constantly strive to protect their clients’ data saved in the cloud with outstanding security standards and procedures.
• Scalability: Cloud-connected printers can accommodate unpredictable and fluctuating workloads since they scale to demands.
• Disaster Recovery: These printers enable backup and restoration of critical data and applications in a fast and reliable way.

Considerations for Choosing the Right Printer

1. Security and Compliance: Robust printer security features that ensure compliance with data protection laws will be essential.

2. Productivity and Workflows: True cloud-connected devices can simplify paper-based and digital workflows, minimizing the chances of error-prone situations
   arising.

3. Right Printer for the Right Office: The right printer must be able to fit into its environment, whether it is a shelf in the living room or the corner of a shared office space.

Product Usage Instructions

To use a cloud-connected printer for hybrid work, follow these steps:

1. Choose a printer that meets your organization’s security and compliance requirements.
2. Select a printer that simplifies paper-based and digital workflows and minimizes error-prone situations.
3. Select a printer that fits into your office environment, whether it is a shelf in the living room or the corner of a shared office space.
4. Connect your printer to the cloud and ensure that it is properly configured to meet your organization’s needs.
5. Train your employees on how to use the printer and its cloud-based features to maximize productivity and collaboration.

It is clear that government work, whether federal, state, or local, will no longer resemble its pre-pandemic form. As an example, a federal memo stated that the government’s official operating status was ʻopen with maximum telework flexibility to all current telework eligible employees, pursuant to direction from agency heads.’⁵ To better support a growing pool of hybrid workers and minimize operational disruptions, federal, state, and local government agencies must consider where, when, and how their people work, and recalibrate their IT and print infrastructure accordingly. Transitioning to the cloud can smoothen the path to this new future, and the progress of federal, state, and local governments on this front has been encouraging. Cloud-based platforms provide a flexible, scalable, and efficient way of working that allow employees to perform at their best no matter where they’re working from. Adopting cloud services offers several advantages, including:

Security
Cloud providers are constantly striving to protect their clients data saved in the cloud with outstanding security standards and procedures.

Scalability
Accommodates unpredictable and fluctuating workloads since it scales to demands.

Disaster recovery
Enables backup and restoration of critical data and applications in a fast and reliable way.
And there is good reason to do so too, print-only workflows will need to be digitized to allow for smoother execution and collaboration between hybrid workers in different locations. Within this new landscape, digital workflows enable agencies to introduce new and innovative ways of working, collaborating, and delivering public services. On a wider scale, this helps to drive behavior change among employees by helping them learn and adapt to more efficient practices, which can enhance the way they communicate with each other, and lead to improved outcomes. To bridge this gap, organizations will need future-ready printers with intuitive systems that seamlessly merge digital and paper workflows.

Choosing your cloud-connected printer

Every employee in a hybrid workforce has different priorities and requirements, so there is no one-size-fits-all strategy when it comes to selecting the printer that can support your transition to the cloud.
Here are some fundamental considerations which can help you choose the right printer for unifying your cloud-based processes and paper-based workflows.
Get a head-start on your workforce transformation and ease your path to the cloud – with HP’s Managed MFPs and printers.

1.  Security and compliance
   Remote working, information sharing on unsecured networks, and using personal devices for work increases the threat of cyberattacks on your
   data-in-transit and data-at-rest. Robust printer security features that ensure compliance with data protection laws will be essential.

2. Productivity and workflows
   True cloud-connected devices can simplify your paper-based and digital workflows, and also minimize the chances of error-prone situations arising. This can mean immediately sending scanned documents to Dropbox or installing printer firmware updates across your distributed fleet at the touch of a button.

3.  Right printer for the right office
   Space can be a problem with employees moving to work-from-home arrangements. The right printer must be able to fit into its environment, whether it is a shelf in the living room, or the corner of a shared office space.

4. Features that enhance employee efficiency
   More than printing, copying, or scanning, modern printers can make life easier for everyone with features such as automatic information capture. This enables the printer to identify different document types, extract mission-critical data critical data, and route it to downstream processes.

**Support your hybrid workforce with cloud-enabled HP Managed MFPs and

printers**

Bringing printing to your fingertips
Adapt to rapidly changing work environments with the ability to print securely from virtually any location and device with HP Roam for Business1. The cloud- based solution delivers a similar experience across desktop and mobile devices, providing users with an intuitive print experience that is simple to use and can scale to your agency’s needs.

Comprehensive upgrades to your fleet in a simple way
Consistently providing the right tools for your hybrid workforce in a dynamic semi-virtual environment can be tricky, but ensuring that all systems and devices are routinely updated or patched is important for enabling smooth, seamless operations. HP’s Future Smart firmware streamlines this process. It is a unique and powerful operating system that lies at the heart of HP’s Enterprise printers and MFPs. Functioning just like a PC’s operating system with service packs, HP Future Smart can be upgraded over time across your entire fleet. By updating the firmware, you enable the latest security features and support for workflow solutions. In this way, every HP Enterprise- level printer in your fleet can be equipped with the same features as next- generation HP Future Smart devices. HP Future Smart not only protects your investment with reliable and expandable firmware updates, it also helps to drive employee performance well into the future.

Secure your workflows, from copying to the cloud
Security is without question the most critical consideration of all. The public sector and citizens are constantly faced with the threat of sophisticated, malicious cyber campaigns, and it’s why the White House issued an executive order on ʻImproving the Nation’s Cybersecurity’, which called for federal agencies to strengthen the protection of their cyber assets. It’s also why every HP managed printer and MFP is equipped with embedded security features covering device, data, and document risks. Protecting sensitive intelligence, healthcare, or tax data is a priority, and this requires all security gaps in your IT infrastructure to be closed, especially in a distributed printing and imaging environment. Enhance your existing security measures with HP Security Manager2. The security compliance solution for your HP fleet enables administrators to create a fleet-wide security policy to reduce network risks, monitor security for a fleet of printers, and protect your workflows.
HP Secure Print3 further enhances security and control of your print environment by releasing documents only to authorized users. The cloud-based solution holds all print jobs in a protected queue until users provide authentication. Any unprinted jobs will be automatically deleted based on expiration policies that you set.

Integrate your paper and digital workflows
For hybrid workers, workflows may start out on paper but end in the cloud, and vice versa. This underscores the importance of simplifying and integrating paper and digital workflows for your hybrid workforce. HP Workpath apps4 makes this possible by connecting printing and scanning functions to your cloud and SaaS platforms such as Google Drive, Dropbox, and SharePoint. These customizable apps, which can be easily added and deployed across your print fleet, help to eliminate manual and error-prone processes by reducing the amount of user steps needed to access, digitize, and store documents. Aside from providing a mobile-like experience, it is also mobile-friendly. HP Work path apps seamlessly integrate with mobile platforms, ensuring that your employees have access to the tools they need wherever they are.

Accelerate connected work with HP

The shift to hybrid working has transformed the list of hardware and software requirements for agencies, highlighting the importance of unifying your software solutions, printers, and management tools to enable seamless remote collaboration.
With smart and modern devices like HP Managed MFPs and printers, you’ll be able to tick several requirements off that list, integrating paper and digital workflows to enable hybrid workforce excellence.

Learn how HP helps you bridge cloud and paper workflows.
Speak to an HP Representative
References and disclaimers:

1. To enable HP Roam for Business, some devices may require optional accessory or firmware to be upgraded. Subscription may be required. For more information, visit hp.com/go/roam.
2.  HP Security Manager must be purchased separately. To learn more, please visit hp.com/go/security manager.
3.  HP Secure Print works with most network-connected printers and MFPs. On-device authentication requires HP Future Smart firmware 4.8 or newer. Supported card readers include X3D03A (HP USB Universal Card Reader) and Y7C05A (HP HIP2 Keystroke Reader). Internet connection required for some functionality. For more information, see hp.com/go/secure print.
4.  Not all MFPs may be compatible with Work path apps. Not all apps may be available in all locations.
5. FedTech, As Agencies Plan for a Future of Hybrid Work, They Need to Assess Long-Term Tech Needs, Jul 2021

© Copyright 2022 HP Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
4AA8-1576ENUS, May 2022

References

• HP Wolf Security - Enterprise Security Solutions | HP® Official Site
• hp.com/go/securitymanager
• HP® | Official Site

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