Cadillac Fairview Property Access Authorization Form Instruction Manual

Cadillac Fairview Property Access Authorization Form

Product Information

The Property Access Authorization Form is a document that enables employees to request access to a specific property or facility. The form is divided into three sections, each of which is completed by a different party.

TEC Security and Life Safety Office Location: Suite#122, 220 Yonge Street, Toronto Office Hours: Monday to Friday 9:00 am – 1:00 pm

Instructions

1. Please complete the form below.
2. Upon completion, submit the form to In-person or email to tecaccessc@cadillacfairview.com

• Section 1: Completed by the employee requesting access
• Section 2: Completed by an authorized client representative (if applicable)
• Section 3: Completed by CF Property Operations

The form requires the employee to provide personal information, including their name, phone number, and work email address. The employee must also specify the type of access they require (physical pass card or mobile key access) and the reason for their request (new employee or replacement card).

Product Usage Instructions

To use the Property Access Authorization Form, follow these steps:

1. Section 1: The employee requesting access must complete this section of the form. They should fill in their company name, company address, and employee work address. They must also select the type of request they are making (new employee or replacement card) and the type of access they require (physical pass card or mobile key access). If it is a new employee request, they must upload their picture or visit the security office in person. They should sign and date the form.
2. Section 2: An authorized client representative should complete this section of the form if applicable. They must specify the floor/level(s) the employee requires access to, any other areas they require access to, and any time restrictions that apply. They should sign and date the form.
3. Section 3: CF Property Operations will complete this section of the form. They will issue an access card number and indicate whether they have received the employee’s picture. They will also initial the form.

Once the form is complete, it should be submitted to the appropriate party for processing. The employee should keep a copy of the form for their records.

Property Access Authorization Form
TEC Security and Life Safety Office Location: Suite#122, 220 Yonge Street, Toronto Office Hours: Monday to Friday 9:00 am – 1:00 pm

Instructions:

1. Please complete the form below.
2. Upon completion, submit the form in In-person or email it to tecaccessc@cadillacfairview.com.

TO BE COMPLETED BY THE EMPLOYEE

The Cadillac Fairview Corporation Limited and its affiliates (collectively, “Cadillac Fairview”) use the information collected on this form and through the use of the access card and/or mobile key access (including your photograph and logs relating to the use of the access card) as part of our building security programs. We use the information we collect as part of building security programs to help secure and protect our property, to create a safe environment for our tenants, building occupants and visitors, to respond to emergencies, to investigate violations of our policies or laws, and to investigate claims (such as property damage or personal injury).

You understand and agree that Cadillac Fairview will disclose information about your use of the access card and/or mobile key access to enter a tenant’s premises with that tenant. You understand that the tenant is responsible for the handling of that information once it has been disclosed to the tenant. Cadillac Fairview may also disclose your personal information in connection with law enforcement or other investigations, insurance claims, and other circumstances disclosed in the Cadillac Fairview Privacy Policy www.cadillacfairview.com/en_CA/privacy.html. Your information may be transferred to third-party service providers who process personal information on our behalf, provided such third parties agree to safeguard your information. Your information may also be transferred to a third party in the event a third party acquires all or part of our business.
If you have a privacy question or concern, you may contact Cadillac Fairview’s Chief Privacy Officer in writing at 20 Queen Street West, Suite 500, Toronto, Ontario, MSH 3R4, or cfprivacy@cadillacfairview.com.

I, the undersigned, acknowledge the above privacy statement and consent to the collection, use, and disclosure of my personal information for the purposes disclosed above.

• Employee Signature:
• Date:

TO BE COMPLETED BY AN AUTHORIZED CLIENT REPRESENTATIVE

(if New Employee or change in Access request)

• Access required for the floor/level (s): ****
• Access to any other areas: ****
• Time restrictions required: ****
• Phone Number: ****
  (include area code)

I have verified employee information and pictures. I agree, on behalf of the company listed above, that any personal information of the individual listed above that is disclosed by Cadillac Fairview to the company will be collected, used, retained, disclosed and otherwise handled by the company in accordance with applicable privacy laws.

Authorized Client Rep Signature:
Date & Time:

TO BE COMPLETED BY CF PROPERTY OPERATIONS

• Access Card Number Issued: ****
• Date & Time: ****
• Picture Received:
• Initial: ****

References

• Cadillac Fairview | Privacy Policy

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