IPPS-A Human Resources Mobile Application User Guide

Problems We Are Solving

(Modernizing Army HR)

IPPS-A Release 3 Snapshot

BLUF
The Integrated Personnel and Pay System – Army (IPPS-A) is the new personnel, pay and talent data system that every Soldier in all three components will use for their personnel transactions and record.

WHAT IS IPPS-A?

• 1 Army HR modernization effort with 24/7 online,Soldier self-service portal to initiate and track HR and pay actions. Release 3 incorporates Active and USAR

• Integrated system and online record — reducing payand personnel errors, providing full transparency of actions and implementing mobile, self-service capabilities
• Critical enabler for The Army People Strategy and its transition to a 21st Century Talent Management system and an HR data-rich environment
• Automated Talent Management capabilities to differentiate talent and better manage our people

WHAT DO SOLDIERS NEED TO DO?

• Validate and correct:

  • Soldier/Officer/Automated Record Brief
    (SRB/ORBIARB)

  • Personnel records on DMDC milConnect

  • ATRRS Training Transcript

  • Information/Qualifications on DTMS/ATMS ~ Leave and Earning Statement (LES)

• Complete IPPS-A training (optional)

• Download the IPPS-A app for mobile capabilities

RELEASE 3 TIMELINE

HOW CAN LEADERS PREPARE?

• Monitor your Monthly Data Quality Assessment Report (DQAR)
• Prepare Soldiers for data migration prior to Personnel Readiness Reviews (PRRs) and enforce enhanced PRRs in your unit
• Get your S3 and S1 involved with Army Organization Server (AOS) position management
• Participate in IPPS-A Live training sessions available now (Data Correctness, AOS, Analytics, etc.)
• Complete required Leader Course (1 hour)

Release 3 HR Functional Capability

IPPS-A Mobile App Live on Apple

The IPPS-A mobile app provides IPPS-A users a convenient way of safely accessing IPPS-A self-service capabilities through DS Logon

From the App:
Log In via DS Logon:

• Update Address and Contact Information
• Self-profess KSBs
• View Personal Profile
• View Promotion Points (Semi-Centralized)
• Submit / Track Personnel Action Requests (PARs)
• View and Apply for Job Openings
• Assignments
• Request / View Payroll Absence (Leave)
• Complete IPPS-A Training
• Submit / View CRM Cases

Log In with a CAC Card:

• DD93 Update
• Non Self-Service Actions (HR Professional or Commander)

IPPS-A is mobile ready and dynamically scales to available screen size
The IPPS-A app is available for download at the TRADOC Application Gateway: https://public.tag.army.mil
Visit this link for more information and complete installation instructions: https://ipps-a.army.mil/need-to-know/mobile/

Release 3 Deployment Timeline

The Release 3 deployment plan will enable units from all 3 Components to prepare for successful Go-Live.

How to Prepare Soldier Data for Release 3

It is imperative that Soldiers, HR Professionals and Units make timely data updates in the correct system at their levels.

Data Correctness Campaign

• Every Active and Reserve Soldier and unit should be preparing for IPPS-A.
• Maintaining accurate records during the transition is key.
• Identify and correct data within every Soldier record and Authoritative Data Source (ADS).
• Ensure accurate data in the ADSs prior to conversion and Release 3 Go-Live.

Divison/Corps Data Tasks

Execute Specified Tasks for Data Correctness Campaign

ENDSTATE: Ensure accurate data in the Authoritative Data Source (ADS) prior to conversion and Release 3 Go-Live.

• Individual Soldiers: Review, edit, update, and correct personal HR data (DMDC, eMILPO SRB, and ATRRS Transcript).
• Unit S1s: Complete the enhanced PRR and review/resolve errors from monthly DQAR.
• System Owners: Review the monthly DQAR and correct errors identified in Mock Conversions with IPPS-A FMD Data Team.

Units’ Focus is on Two Tasks:

1. Enhanced Personnel Records Review (PRR)
   • eMILPO: Pay, Benefits, Promotions, Assignments, Soldier Data (233 data elements).
   • TOPMIS II: Pay, Benefits, Promotions, Assignments, Soldier Data (192 data elements).
   • ATMS / DTMS: HT/WT, APFT, ACFT, Weapons (30 data elements).
   • ATTRS: Courses and Dates (43 data elements).
   • How-To Guides: Visit MilSuite.
2. Data Quality Assessment Reports (DQAR)
   • IPPS-A FMD Data Team produces and distributes the monthly Active Component DQARs via DoD SAFE.
   • For access to your unit’s report, contact IPPS-A.

Support MilPay MTT:

• Visit MilPay MTT Training link.
• For more information, contact IPPS-A.

Available User Guides

• Soldier Guide
• Milwiki Site (ATMS, ATRRS, eMILPO, milConnect)
• Enhanced PRR
• DQAR Guide

Training Approach & Opportunities

Intent: IPPS-A trains ~1700 Train the Trainer (T3) instructors from all 3 components on IPPS-A functionality and cutover activities. T3s will provide hands-on training to their organizations at home station. For details, visit https://ipps-a.army.mil/r3net/.

Training Requirements:

• Leaders/Approvers: ~1 hr video (Leader Course)
• HR Professionals/Field Users:
  • ~40 hr Distance Learning (DL)
  • ~2-days Hands-on Exercises/Instructor Facilitated Training
  • As required, Sub-Category (SUBCAT) Training
• Self-Service: ~1 hr video (optional)

T3 Instruction:

• ARNG train on additional capabilities provided in Release 3 (5-day model for ARNG)
• AC / USAR: 10-day training model with system functionality, use of training environments and Go-Live tasks and rehearsals

T3 Requirements:

• Return to home station and train users with assistance from IPPS-A
• Dual-hatted as Action Officers at BDE and below

Ø Release 3 uses comprehensive role-based training to prepare HR Professionals and leaders.

Ø Training consists of mandatory DL and hands-on training.

Ø Release 3 leverages a T3 model to conduct the unit level hands-on training and develop SMEs.

**IPPS-A NET Training***
Role Qualification Training
NLT 31 Oct 22| HR Pro DL
NLT 31 Oct 22| HR Pro IFT
NLT 31 Oct 22| Leader Course
NLT 31 Oct 22| Sub-Category

Webinars

• Monthly webinars on: Release 3, Data, Audit & Internal Controls, Roles & Permissions, and AOS.
• For details, visit https://ipps-a.army.mil/webinars/.

HR & Pay Summits

• Critical supplement to new equipment training (NET); ongoing through July.
• For details, visit https://ipps-a.army.mil/training-aids/.

How To Videos

• Replays (bite-sized demos <4 min.): YouTube and Web.
• Demos: Detailed overviews.
• Visit YouTube and S1Net.

Brownout and Cutover

The Army is coordinating preparations to minimize the brownout and cutover period’s impact on Soldiers and their Families, and each units’ ability to meet mission requirements.

Brownout

• The shutting-off of legacy systems identified to be subsumed or converted into IPPS-A and packaging/submission of Soldier records for use in Release 3.
• The last opportunity for end users to conduct business in legacy systems; Precedes the start of and sets conditions for Cutover.

Cutover

• A period that includes the conversion of legacy system data for use in Release 3.
• Systems that remain operational and rely on legacy systems for data will be functioning using stale data until Release 3 Go-Live.

Early Resourcing and Army Organization Server (AOS)

• The act of assigning personnel and equipment to a UIC before its activation date.
• Critical to accurate future strength numbers.

Concept of Operation Key Areas:

1. Pre-cutover: Conduct the pre-cutover Personnel Asset Inventory (PAI).
2. Brownout / Cutover: Execute offline accountability activities.
3. Post Go-Live and Support: Activities include IPPS-A Release 3 Go-Live and includes ensuring assignments executed in the brownout and cutover contingency environment are input/back dated into IPPS-A (upon Go-Live) and the post Go-Live PAI; the execution of held over assignments; and personnel directorates resume normal business in an IPPS-A Release 3 environment.

Weblinks

• For details, visit https://ipps-a.army.mil/brownout-cutover/.
• For USAR, visit https://ipps-a.army.mil/usar-cutover/.

Documents

• HQDA EXORD 009-16, FRAGO 5, MOD 2.
• Cutover Guide is available on the system.

Talent Management Way Ahead with IPPS-A

(Release 3 and Beyond)

Bottom Line Up Front

IPPS-A is the vehicle for change that will transform the Army’s Industrial Age personnel system to a 21st Century Talent Management System

Data is theCenter of Gravity to Facilitate Change

Continued Pilots by Army &

Talent Management Task Force are critical and provide visibility that will change Decision Making

The Soldier Talent Profile (STP)

(Release 3 and Beyond)

Bottom Line Up Front
IPPS-A will deliver improved talent information flow and greater transparency between all Components of the Army to employ and retain its very best. The STP provides a detailed level of workplace characteristics on each Soldier in our force. This includes hundreds of data elements regarding knowledge, skills, behaviors, experiences and readiness. When pieced together, the data provides a holistic talent profile of a Soldier.

How Does IPPS-A Change MILPAY Processing?

HR Triggers Pay –

Example: Soldier arrives to Afghanistan; Hardship Duty Pay-Location (HDP- L) starts for Soldier once they serve 30 consecutive days in country (IAW businessrules); retroactively paid from arrival

Business Rules
Example: If Soldier is involuntarily separated from Family (deployed) for more than30 days, Soldier iseligible for Family Separation Allowance (DoD FMR)

Self-Service –
Example: Absence Request (Leave) requested by Soldier via Mobile Self- Service. Leave taken upon approval (default) vs. after

Activity Guides
Example: In-processing /onboarding process for a new hire that can include multiple users and numerous tasks or steps

Communications Products & Social Media

IPPS-A has several communications channels and products that help promote how the Army is revolutionizing personnel, pay, talent, and data processes. <<Click on images below.

How Can Soldiers Learn about IPPS-A?

NOTE: If YouTube is blocked on your network, videos are also available on Facebook and MilSuite S1Net.

Download PDF:IPPS-A Human Resources Mobile Application User Guide

Faqs****

What is the IPPS-A Human Resources Mobile Application?****

The IPPS-A Mobile App is an interface for the U.S. Army’s integrated HR system, providing real-time access and management capabilities for personnel and pay information on mobile devices.

What do Soldiers need to do?

Soldiers need to validate and correct their Soldier/Officer/Automated Record Brief, personnel records on DMDC milConnect, ATRRS Training Transcript, information/qualifications on DTMS/ATMS, and Leave and Earning Statement (LES). They also need to complete IPPS-A training (optional) and download the IPPS-A app for mobile capabilities.

How can leaders prepare for IPPS-A Release 3?

Leaders can monitor their Monthly Data Quality Assessment Report (DQAR), prepare Soldiers for data migration prior to Personnel Readiness Reviews (PRRs), get their S3 and S1 involved with Army Organization Server (AOS) position management, participate in IPPS-A Live training sessions, and complete the required Leader Course.

What functionalities does the IPPS-A Mobile App provide?

The IPPS-A mobile app allows users to update address and contact information, self-profess KSBs, view personal profiles, view promotion points, submit/track personnel action requests, view and apply for job openings, request/view payroll absence (leave), complete IPPS-A training, and submit/view CRM cases.

Q: How can users login into the IPPS-A app?

Users can log in via DS Logon or with a CAC card.

How should Soldier data be prepared for Release 3?

Soldiers, HR professionals, and units should make timely data updates in the correct system at their levels. They should also participate in the Data Correctness Campaign and execute specified tasks for data correctness.

What training is available for IPPS-A Release 3?

Training requirements include a Leader Course for leaders/approvers and distance learning and hands-on training for HR professionals/field users. Train the Trainer (T3) instructors will provide hands-on training to their organizations.

What are the key areas of the Concept of Operation during brownouts and cutovers?

The key areas include conducting the pre-cutover Personnel Asset Inventory (PAI), executing offline accountability activities during brownout/cutover, and ensuring assignments executed in the brownout and cutover contingency environment are input/backdated into IPPS-A upon Go-Live.

How can Soldiers learn about IPPS-A?

Soldiers can learn about IPPS-A through communications products and social media.

What are the primary features of the IPPS-A mobile app?****

Features may include viewing personal data, managing pay information, accessing training resources, and providing HR tools for leaders.

Are there any fees associated with downloading or using the IPPS-A app?****

Government-provided apps for official duties are typically free for the target audience but always refer to official sources for confirmation.

Who should I get in touch with if I have inquiries or need help using the app?

Normally, the U.S. Army would offer individuals in need of assistance support resources, educational materials, and points of contact.

Is the IPPS-A app secure for my data?

The American Army is serious about data security. To protect user data, the IPPS-A app should have a number of security features.

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