Control Solutions VFC5000-TP Freezer Vaccine Data Logger Kit Instruction Manual

VFC5000-TP
Start-up instructions
Presented by
Control Solutions
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VFC5000-TP Freezer Vaccine Data Logger Kit

When you receive your VFC5000‐TP kit you will have all you need to get started.
The Kit includes:

• VFC5000‐TP data logger
• Stainless steel temperature sensor with 10’ of cable in a shatter‐proof glycol filled bottle
• Acrylic stand so your glycol bottle can stand up in the fridge or freezer
• Mounting cradle to be attached to the side or front of your fridge/freezer
• Adhesive backed cable tie mounts with tie wraps so you can secure the cable to the side of the fridge/freezer
• One extra battery. The data logger comes with a battery installed (put the extra battery in a secure  spot so you can find it in approx. 1 year)
• NIST traceable Certificate of Calibration compliant to ISO 17025;2005
• NIST traceable Certificate of Calibration compliant to ISO 17025;2005
• CD with instructions for start‐up

Your  VFC5000‐TP will look like this:

STEP 1 Install the Probe in the fridge/freezer

• Install the acrylic stand and probe vial in the middle of the fridge/freezer
• Route the cable underneath the rack and secure it with a zip tie
• Continue routing the cable toward the hinge side and secure with zip tie
• Run it to the front of the fridge/freezer on the hinge side and secure (see pictures)
• Note: If you have a cable port run it through there and secure with zip ties

• Secure the cable to the outside ofthe fridge/freezer with the square adhesive mounting bracket and zip tie
• Make sure to clean the surface of the fridge/freezer before adhering the square adhesive mounting bracket
• Mount cradle on outside of fridge/freezer

STEP 2 Software Download

• You  can download the software from Control Solutions website at
  www.vfcdataloggers.com

STEP 3 Set‐up and Starting the VFC5000‐TP

After the software has been installed go to the “EasyLog USB” icon on your desktop and click to open.

• Plug your VFC5000‐TP into the USB port of your computer
• Select the “Set up and start the USB data logger” button

• Give your logger a unique name
• Select Deg F or Deg C
• Select the correct Thermistor type (normally type 2)
• Select how often you want to take a reading (normally 5 minutes)
• Click “Next”

• Select display function (we suggest always on)
• Select how logger performs when full (the CDC suggests Logger Stops)
• Click “Next”

• Check Boxes labeled Low Alarm and High Alarm
• Select the High and Low alarm limits and check the box marked “Hold” for each

• Select the number of alarms you want to cycle before the logger goes into alarm
• We suggest setting the number to 5 for the High Alarm and 0 for the Low Alarm

• Select how you want the logger to start
• We suggest selecting “Start when the data logger button is pressed”
• Click on “Finish” to complete the set‐up

• The VFC5000‐TP is now ready to data log. The LCD display will flash the letters “PS” which stands for  Push Start.
• Plug the cable into the data loggers and push the button to start your data logging session

• When the data logger is started there will be a green light that flashes every 10 seconds
• If there is a temperature excursion the red light will blink according to the chart below:

STEP 4 Stopping the logger and downloading data

• Click on the red button to stop the data logger and download any stored data.

• To  avoid inadvertently interrupting a logging exercise, you will be asked to confirm that you would like to halt the logging process.

• Click Yes  to stop the logging exercise.

• The screen below will appear

• To  save the data to the PC and Graph it click “OK”

• After selecting a suitable file name for the logged data*, the graph program will open automatically and display the readings as a graph (see next slide).

• The data that has just been downloaded will remain in the logger’s memory until it has been set up again.

• If you do not choose a file name, then the EL‐WIN‐USB software will attempt to save the data to a file with the same  name as the logger name. You  must give the data a unique file name so the data is not over written.

• This is what the graph will look like:

Troubleshooting

• Make sure the battery is not dead
• Check that the driver is loaded in the PC
• PROB 2 error message. The logger may have a short in the probe. Change the sample rate to 1 second and wiggle the cord while it is logging.
• Un‐install and re‐install software if logger is not recognized in the USB port.

Making sure the battery is working:

Unfold a paper clip  into a U. Hold the  paper clip so it goes  between the + and between the + and  – nubs of the  battery for 5‐10  seconds.
Lithium 3.6 volt ½  AA battery

Control Solutions, Inc.
888 311 0636
Thank you for your business

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