Super Retail Group ASX SUL Announcement Instructions
- June 7, 2024
- Super Retail Group
Table of Contents
Super Retail Group Limited
ABN 81 108 676 204
6 Coulthards Avenue Strathpine OLD 4500
Postal: PO Box 344 Strathpine OLD 4500
†: +61 7 3482 7900 F: +61 7 3205 8522
www.superretailgroup.com
ASX ANNOUNCEMENT
Tuesday, 18 August 2020
Super Retail Group to hold a virtual 2020 AGM
Super Retail Group Limited ( ASX: SUL ) today attaches a letter from our
Chairman, Dr. Sally Pitkin, sent to shareholders in relation to SUL’s 2020
Virtual Annual General Meeting.
Investor inquiries:
Robert Wruck, Head of Investor Relations
Ph.: 0414 521 124
E:
[email protected]
Media enquiries:
Kate Carini, GM Corporate Affairs
Ph.: 07 3482 7404
E: [email protected]
The release of this announcement has been authorized by the Board of Super Retail Group Limited
Super Retail Group Limited
ABN 81 108 676 204
All Registry communications to:
Link Market Services Limited
Locked Bag A14
Sydney South NSW 1235 Australia
Telephone (free call within Australia): +61 1800 170 502
Facsimile: +61 2 9287 0303
ASX Code: SUL
Email:
[email protected]
Website: www.linkmarketservices.com.au
Below is your SRN/HRN. This is required to access our virtual AGM.
I/X999999999
Please keep this letter as it contains important information about our virtual
AGM.
Information about our virtual AGM can also be accessed via our AGM information
hub at
https://www.superretailgroup.com.au/invest
or-centre/AGM2020.aspx
Tuesday, 18 August 2020
Super Retail Group to hold a virtual 2020 AGM
Dear Shareholder
The COVID-19 pandemic has impacted all of us and required significant
adjustment in our home and working lives during 2020. As a result, Super
Retail Group Limited (ASX: SUL) is adapting to new ways of doing things. We
are committed to delivering secure and timely communications about your
investment while protecting the safety of our shareholders, team members,
customers, and the broader community during the COVID-19 pandemic. Given the
continuing uncertainty and ongoing restrictions on travel and public
gatherings, we have decided to change the way we will host our Annual General
Meeting (AGM) this year.
Virtual AGM
Our 2020 AGM will be held on Wednesday, 28 October 2020 at 11.30 am (AEDT)
as a virtual meeting, rather than a physical meeting. Our virtual AGM will
provide you with similar online opportunities to participate in the meeting as
you would have had by attending an
AGM in person.
To attend and participate, you will need to log in to an online platform
provided by our share registry, Link Market Services Limited ( Link ). You
will be able to view presentations from me and our Group Managing Director and
Chief Executive Officer, Anthony Heraghty, as well as vote and ask questions
during the meeting. Further information and guidance about joining, voting,
and participating at this year’s virtual AGM will be made available with the
Notice of Meeting.
Notice of Meeting
Our Notice of Meeting will be released to ASX and emailed to those
shareholders who have registered to receive shareholder communications
electronically on or about 21 September 2020. Unlike previous years, a hard
copy of the Notice of Meeting and voting form will not be sent by post ahead
of our AGM. This approach is consistent with the relief provided by the
Federal Treasurer in response to the COVID-19 pandemic.
Super Retail Group’s AGM information hub
On or about 21 September 2020, you will be able to download our Notice of
Meeting, a voting form, the Virtual AGM Guide as well as related information
and guidance, from our AGM information hub at
https://www.superretailgroup.com.au/investorcentre/AGM2020.aspx
Our AGM information hub will provide you with the information you will
need to log in to attend, vote, and participate at the meeting, including how
to use the online platform, answers to Frequently Asked Questions, and
instructions for asking a question. It will also include a phone number to
contact Link if you need any further assistance.
How to vote
All shareholders are encouraged to submit a direct vote or proxy vote ahead of
the virtual AGM. Shareholders who wish to attend the virtual AGM will also
be able to vote (including by lodging a direct vote) via the online platform
provided by Link.
Following the release of our Notice of Meeting, directives and proxy votes
will be able to be lodged before the AGM in the following ways:
- online via www.linkmarketservices.com.au; or
- by sending a completed voting form (available at our AGM information hub) to Link n accordance with the instructions set out in our Notice of Meeting.
Completed voting forms must be received by Link by no later than 11.30 am
AEDT) on Monday, 26 October 2020.
In accordance with article 8.23 of our Constitution, the Directors will
approve certain rules governing direct voting, a copy of which will be made
available on our AGM information hub at the same time as the release of
the Notice of Meeting.
Further information in relation to lodging a direct vote or proxy vote
(including how to request and lodge paper forms, and how and where to obtain
any further assistance in relation to casting your votes) will be set out in
our Notice of Meeting.
Shareholder emails
Receiving our shareholder communications electronically is the best way to
stay informed and keep in touch about your shareholding. If you have already
provided an email address, you will now receive all of your security
communications electronically. We recommend that you visit
www.linkmarketservices.com.au to check
that your preferences are up to date. Use your SRN/HIN to log in and navigate
to the ‘Communications’ tab.
If you have not already taken the opportunity to switch to paperless
communications, I encourage you to consider this option, by completing the
form enclosed and returning it using the Reply Paid envelope provided. You can
also update your communication preferences online at
www.linkmarketservices.com.au.
If you become an electronic shareholder before 14 September 2020¹, we will be
able to send you an email as soon as the Notice of Meeting and Annual Report
are available online. This email will also include your personalized
shareholder link to vote online and the latest details about our 2020 AGM.
¹Cut-off date for the online change to communications preferences. The cut-off date for receipt of paper forms changing communication preferences is 4 September 2020.
Important dates
Below are our important shareholder dates for the remainder of 2020.
Full Year Results Announcement available at
http://www.superretailgroup.com.au/investorsand-media/reports-and-
publications/| Monday, 24 August 2020
---|---
Director nominations close by 5 pm (AEDT)| Tuesday, 25 August 2020
Ex-dividend share trading commences| Tuesday, 1 September 2020
The record date for the final dividend| Wednesday, 2 September 2020
Dividend Reinvestment Plan election date| Thursday, 3 September 2020
Notice of Meeting and virtual AGM the information available at our AGM
Information hub
AGM online voting and the ability to ask a the question before the meeting
opens at
www.linkmarketservices.com.au| On or
about 21 September 2020
Final dividend paid| Friday, 2 October 2020
Last date to submit questions ahead of AGM| Wednesday, 21 October 2020
at 5.00 pm (AEDT)
Last date to submit proxy vote / direct vote ahead of AGM| Monday, 26 October
2020
at 11.30 am (AEDT)
Annual General Meeting (virtual event)
accessible at https://agmlive.link/SUL20| Wednesday, 28 October 2020
at 11.30 am (AEDT)
*Subject to Board approval
I look forward to welcoming you to our first virtual AGM in October.
Yours sincerely
Dr. Sally Pitkin
Chair
ABN 81 108 676 204
All Registry communications to:
Link Market Services Limited
Locked Bag A14
Sydney South NSW 1235 Australia
Telephone (free call within Australia): +61 1800 170 502
Facsimile: +61 2 9287 0303
ASX Code: SUL
Email:
[email protected]
Website: www.linkmarketservices.com.au
RECEIVE YOUR SHAREHOLDER COMMUNICATIONS VIA EMAIL
Super Retail Group is committed to sustainability across all facets of its
business. As an investor, you can contribute to this commitment by electing to
receive your shareholder communications electronically.
Electronic communication provides a secure, convenient, and prompt delivery of
information which reduces the use of paper and additional costs associated
with printing and sending materials by mail. All communications relating to
our 2020 Annual General Meeting (AGM) will be provided electronically and
shareholders who have provided their email addresses will receive an email
advising them when the AGM information is available online.
If you have not previously provided an email address and would like to receive
your communications electronically, you can log into the website www.
linkmarketservices.com.au and follow the instructions provided. Alternatively,
please tick one of the options below, insert your email address in the space
provided and return the form.
If you have already provided an email address we advise that you will now
receive all of your shareholder communications electronically.
You may wish to elect to receive your communications by hard copy at any time
by using the following link to update your communication preference
www.linkmarketservices.com.au
SELECT YOUR PREFERENCE
OPTIONS – Please select one only
All communications electronically, including notification of the annual report
and payment statements (if applicable).
I have provided my email address below.
All communications electronically, except payment statements (if applicable)
by post. I have provided my email
address below.
My email address is:-
Personal Information Collection Notification Statement: Link Group advises that personal information it holds about you (including your name, address, date of birth, and details of the financial assets) is collected by Link Group organizations to administer your investment. Personal information is held on the public register in accordance with Chapter 2C of the Corporations Act 2001. Some or all of your personal information may be disclosed to contracted third parties, or related Link Group companies in Australia and overseas. Your information may also be disclosed to Australian government agencies, law enforcement agencies, and regulators, or as required under other Australian law, contract, and court or tribunal orders. For further details about our personal information handling practices, including how you may access and correct your personal information and raise privacy concerns, visit our website at www.linkmarketservices.com.au for a copy of the Link Group condensed privacy statement, or contact us by phone on +61 1800 502 355 (free call within Australia) 9 am–5 pm (Sydney time) Monday to Friday (excluding public holidays) to request a copy of our complete privacy policy.
Update your details online
http://www.linkmarketservices.com.au
- Visit www.linkmarketservices.com.au and click on “ Investor Login ” or scan the QR Code (on the right) to take you to the Investor Centre
- You may wish to set up a Portfolio* to easily manage multiple holdings
- Setting up a portfolio login allows you to easily manage your holdings across a number of issuers for whom Link acts as the Share Registry 3. If you do not have a Portfolio login, please log in using the Single Holding login 4. Key in Super Retail Group or SUL in the Issuer Name field 5. Enter your Shareholder Reference Number (SRN) or Holder Identification Number (HIN). This is located on the top right-hand side of the front of this letter and on your holding statement 6. Enter your postcode or, if your registered address is overseas, click on the OUTSIDE AUSTRALIA link to look up your country of residence 7. Type in the security code 8. Click on the box regarding the terms and conditions 9. Click on Login
If you do not have internet access, please call +61 1800 170 502 and follow the voice instructions to provide your shareholder information over the phone or request that we send you any necessary forms to your registered postal address.
Update your communication
- Click on the Communications tab at the top of the page
- There are a number of options
- Check the first button to receive all communications electronically. This will include company announcements, dividend or payment statements, annual reports, and notices of meeting documents.
Update your bank account and TFN/ABN details Elect to participate in Dividend Reinvestment Plan
- Click on Payments & Tax
- Update Payments instructions
- Update Tax details
- Enter Dividend Reinvestment Plan details (if you wish to participate)
If your shareholding is valued at more than $50,000 (or $200,000 if held within a Link portfolio) you are unable to update your bank account details or your DRP election online; you must complete the relevant forms (available on Link’s website or by calling Link) and return the completed forms to Link.
Personal Information Collection Notification Statement: Link Group advises that personal information it holds about you (including your name, address, date of birth, and details of the financial assets) is collected by Link Group organizations to administer your investment. Personal information is held on the public register in accordance with Chapter 2C of the Corporations Act 2001. Some or all of your personal information may be disclosed to contracted third parties, or related Link Group companies in Australia and overseas. Your information may also be disclosed to Australian government agencies, law enforcement agencies, and regulators, or as required under other Australian law, contract, and court or tribunal orders. For further details about our personal information handling practices, including how you may access and correct your personal information and raise privacy concerns, visit our website at www.linkmarketservices.com.au for a copy of the Link Group condensed privacy statement, or contact us by phone on +61 1800 502 355 (free call within Australia) 9 am–5 pm (Sydney time) Monday to Friday (excluding public holidays) to request a copy of our complete privacy policy.