SPRING HILL Pink Hawaiian Coral Peony Instructions
- June 5, 2024
- SPRING HILL
Table of Contents
SUPPLIER CODE OF CONDUCT
Last updated May 2021
OUR APPROACH
At peony, we care deeply for our environment and our community. Our approach
is to work alongside our suppliers to create consciously, engage in ongoing
reflection and continually drive progress forward towards sustainability,
circulatory, inclusivity and transparency.
We choose to partner with suppliers that share our vision for a more
sustainable future. This Supplier Code of Conduct (Code) was drafted in
reference to the Universal Declaration of Human Rights and International
Labour Organization (ILO) core conventions. It outlines our minimum social,
ethical, environmental and legal standards and forms part of our business
relationships with our suppliers.
To ensure adherence, we present this Code to our suppliers and engage with
them directly to fully understand their operations. We conduct regular
supplier visits or engage third party partners to do so on our behalf and
report back to us with findings (prior to COVID-19).
PROGRESS, NOT PERFECTION
As we progress down this path towards sustainability, we recognize there is
always more to learn, new ways to adapt and endless possibilities to evolve.
We celebrate how far we have come, and we recognize how far we have to go. We
believe in progress, not perfection because we know real change takes time. We
see our journey toward sustainability as an open and honest conversation with
our suppliers, retailers, and our community.
Partnership
SCOPE
Our Code terms apply to all peony suppliers, their employees, agents, parent,
subsidiary or affiliate entities and subcontractors. Should a direct partner
require a subcontractor, peony must be notified in writing. It is the
supplier’s responsibility to communicate our code to the relevant parties, in
the local language where applicable, and to ensure their compliance. In order
to do business with peony, we require all suppliers to read our code and
acknowledge it in writing.
COLLABORATION
Nurturing genuine, long-term and mutually beneficial relationships with our
suppliers is a cornerstone of our sustainability vision. Our aim is to work
alongside our suppliers to drive progress. This involves transparent, open,
and honest communication and collaboration. If you are not confident in being
able to meet any of the terms outlined in our Code, we ask that you advise us
of this so that we can work together and support you to make it achievable.
CONTINUOUS IMPROVEMENT
We acknowledge that it takes time to create meaningful change. We require our
suppliers to meet our minimum criteria and we support, promote and encourage
greater responsibility in the pursuit of continuous improvement.
GOVERNANCE AND ETHICS
We build our business relationships on mutual respect and adherence to the
highest legal and ethical standards. We expect our suppliers to adhere to
international best practices at all times.
BRIBERY AND CORRUPTION
We have a strict zero-tolerance policy for accepting bribery or engaging in
corrupt business practices. A bribe includes financial or other advantages
which are given, promised, offered, accepted, requested or received with the
intention to influence the ability to make objective and fair business
decisions.
SUSTAINABLE SOURCING, TRACEABILITY AND TRANSPARENCY
Suppliers must use designated and approved fabrics, raw materials and
components. Unapproved substitutes must not be used. We reserve the right to
request information such as the country of origin, identity and location of
the sources of components and raw materials. As a part of our need to ensure
transparency and validate sustainability claims, we require full compliance
and cooperation from all our suppliers in providing this information. Due to
reports of severe human rights violations in these regions, cotton from
Kazakhstan, Tajikistan, Turkmenistan, Uzbekistan or Xinjiang is strictly
prohibited.
SUBCONTRACTING
Unauthorized subcontracting is strictly prohibited. Subcontractor use must be
discussed and approved in writing. This code applies to all peony suppliers
and subcontractors.
COMMUNITY DEVELOPMENT
We believe a healthy environment facilitates thriving communities, near and
far. Peony is proud to partner with various community-based enterprises that
share our values and it is our expectation that our suppliers share our desire
to support, enrich and empower their communities.
People
INVOLUNTARY LABOUR
Employment must be freely chosen and employees must have complete freedom of
movement. No person shall be forced to work against their will.
CHILD LABOUR
Employees must be legally eligible to work and suppliers must comply with
applicable child labor laws. No employee shall be under 16 years of age.
HOURS OF WORK
Hours of work per day and the number of days worked per week shall not exceed
the legal mandate of the local law where work is performed. Adequate and
regular breaks shall be provided.
GLOBAL LIVING WAGE
Employees must be paid a living wage in a timely manner. This living wage must
allow employees to meet their basic living needs for themselves and their
families. Peony adopts the Global Living Wage Coalition’s definition of a
living wage as “the remuneration received for a standard workweek by a worker
in a particular place sufficient to afford a decent standard of living for the
worker and her or his family. Elements of a decent standard of living include
food, water, housing, education, health care, transportation, clothing, and
other essential needs including provision for unexpected events.”
OVERTIME
Overtime is voluntary and should be compensated at a fair rate as determined
by local laws.
HEALTH AND SAFETY
Employees must be provided a safe, comfortable and healthy work environment
that complies with all applicable health and safety laws or regulations.
PRIVACY
Personal information and data privacy must be respected at all times.
FREEDOM OF ASSOCIATION
Suppliers must respect the rights of employees to associate, organize and
bargain collectively in a lawful and peaceful manner, without penalty,
interference or intimidation.
DISPUTE MANAGEMENT
Employees must be free and able to make complaints about their employment
without fear of retaliation. It is the supplier’s responsibility to implement
protocols to facilitate this.
TRAINING AND DEVELOPMENT
Employees should be given the opportunity for further training and development
as a part of their employment.
NON-DISCRIMINATION
No person shall be discriminated against for any reason or at any time. This
includes, but Is not limited to, discrimination on the basis of gender, age,
religion, race, caste, birth, social background, ablism, ethnicity,
nationality, union membership, affiliation, opinion, sexual orientation,
family responsibilities, marital status, disease or illness. Employment
relationships should include effective mechanisms to protect against
discrimination.
DIGNITY, RESPECT, AND KINDNESS
Employees must be treated with dignity, respect, and kindness at all times.
The working environment must be free from harassment, abuse, intimidation or
threats of any kind.
HOUSING AND ACCOMMODATION
If suppliers provide housing or accommodation to employees, they must ensure
it is clean, safe, dignified and comfortable. Employees must not be subject to
hazardous conditions. Suppliers must ensure accommodation has adequate bathing
and toilet facilities, water supply, light, ventilation, fire prevention and
safety protocols.
MODERN SLAVERY
At peony, we value human rights and dignity above all. We believe that
everyone, everywhere, deserves to live free from the slavery of any form.
We acknowledge that the fashion industry is the second-largest modern slavery
industry in the world.
As a part of the industry, we believe it is our responsibility to understand
and actively work towards eliminating the risks of modern slavery within our
business and the wider industry. We include this statement as a demonstration
of our commitment to ensuring that our business and supply chain reflects our
values and fundamental respect for human rights. Aligning with our core values
and beliefs, we are committed to maintaining and improving practices to combat
modern slavery and human trafficking throughout our business. This includes
the use of violence or coercion to recruit workers, forced or bonded labor,
descent-based labor, child labor or any behavior that undermines
the freedoms or rights of a human being. We are committed to ensuring all
people connected to our business are treated fairly and respectfully, paid for
their work in line with applicable legal standards and work under pre-approved
conditions that provide freedom, safety and security. We expect our suppliers
to share our commitment to providing an ethical work environment. As per the
below acknowledgment, it is a requirement that you do not condone or operate
any form of coercion that undermines the freedoms or rights of a human being.
INFECTIOUS DISEASES AND COVID-19
Suppliers must prepare and plan in accordance with local and international
laws and recommendations, to help limit the spread of infectious diseases.
Commercial pressures must not ever take priority over the health and well-
being of people.
Environment
MINIMUM REQUIREMENT
As a minimum, suppliers must comply with all local, national, and
international environmental rules, regulations and standards applicable to
their operations. As a brand committed to reducing our environmental impact
throughout our entire supply chain, we strongly encourage our suppliers to
always strive for more environmentally-conscious practices in relation to
water usage, chemical use, waste and carbon emission minimization.
RESPONSIBLE CHEMICAL USE
The safety of employees is paramount in the use of chemicals. Adequate
training and safety gear must be provided to minimize the risk of harm.
Suppliers must implement policies and procedures to ensure chemical use is
safe and in adherence to relevant laws and regulations.
RESPONSIBLE WATER USAGE
Suppliers must comply with relevant laws and regulations in the use of water
and in the management of wastewater.
GREENHOUSE GAS EMISSIONS
Suppliers must comply with relevant air emission laws and regulations and take
steps to minimize or offset emissions where possible.
WASTE
Peony is committed to the reduction of waste and is taking steps to move
towards a circular model. As a minimum requirement, suppliers must implement
processes for responsible recycling of waste. Beyond this, we expect our
suppliers to strive for ongoing waste reduction and implement processes to
continually work towards zero waste.
RESTRICTED SUBSTANCES
Suppliers must adhere to the restricted substances list. Suppliers must ensure
annual audits and/or certification by Oeko-Tex Standard 100.
PRODUCT QUALITY AND SAFETY
Suppliers shall ensure that all products meet our quality and safety standards
as required by law, or as set out in our product specifications or other
instructions.
Animal welfare
NO ANIMAL-DERIVED PRODUCTS
Peony does not use any animal-derived products or materials.
We advocate for animal welfare and encourage our suppliers to do the same.
Although we do not use animal-derived products, it is our expectation that our
suppliers also adhere to the highest standards of care and treatment for all
animals within their supply chains, including implementing processes to ensure
supply chains engage cruelty-free practices and materials supplied comply with
local and international laws and regulations.
FIVE ANIMAL FREEDOMS
We respect the Five Animal Freedoms and ask that suppliers acknowledge and
adhere to these principles within their operations.
- Freedom from hunger and thirst by ready access to fresh water and a diet to maintain full health and vigour.
- Freedom from discomfort by providing an appropriate environment including shelter and a comfortable resting area.
- Freedom from pain, injury or disease by prevention or rapid diagnosis and treatment.
- Freedom to express normal and natural behavior by providing sufficient space, proper facilities and company of the animal’s own kind.
- Freedom from fear and distress by ensuring conditions and treatment which avoid mental suffering.
Compliance
AUDITS
We are committed to ensuring our suppliers adhere to our code at all times. If
we become aware of a breach or have doubts as to whether our code is being
adhered to, we will take steps to verify compliance. For example, we may
request proof of compliance or conduct a site inspection.
NON-COMPLIANCE
In the case of ongoing code breaches, peony may decide to terminate our
partnership with the supplier effective immediately.
ACKNOWLEDGEMENT
We require all peony suppliers to review and acknowledge this code in writing.
The standards set out in this code are in addition to provisions contained
within legal agreements and contracts between peony and our suppliers.
ACKNOWLEDGED BY THE SUPPLIER
Please also initial on each page.
Name:……………..
Position:………..
Company:……………
Date:…………………………
Signed……………………..