PINKTUM Digital HR Development System User Guide
- May 15, 2024
- PINKTUM
Table of Contents
PINKTUM Digital HR Development System
Specifications:
- Product Name: PINKTUM
- Category: Digital HR Development Company
- Focus: Individualized learning opportunities using AI and data
- Guiding Principles: Ethical and social considerations, data security, transparency, fairness, privacy
Product Usage Instructions
Security:
Data security and protection are paramount. Ensure data is handled securely,
confidentially, and preferably anonymously.
Conduct risk analysis for processes involving AI to prioritize learner well-
being.
Success:
Explain the integration of AI and data to customers and employees. Follow the
principle of ‘Explainable AI’ to make machine learning models and decisions
understandable to humans.
Orientation:
Act in line with the defined values and ethical principles. Use AI and data to
enhance work quality and efficiency for customers and employees.
Data Minimisation:
Collect, store, and use only necessary data for learner support.
Minimize personal data collection and securely delete or anonymize irrelevant
data.
Fairness:
Ensure AI models are fair and unbiased, avoiding discriminatory outcomes.
Privacy:
Maintain high privacy standards through defined protocols and access rights.
Limit access to data to a minimum number of authorized personnel.
Rule Conformity:
Adhere to EU laws and regulations on data handling (DSGVO).
Clearly define responsibilities and prioritize human oversight over
technology.
In the digital world as well as in digital products, many data points are
created which then can be processed.
This also applies to modern learning environments that focus on the
development of the individual.
This way data processing can support the individual advancement of learners.
We see much potential for using technological development for the benefit of mankind. Our development, implementation and use of AI systems are guided by ethical and social considerations. The premise of all activities is to use AI technologies in accordance with social values, legal norms,the principles stated in this document and moral considerations.
The person at the center
As a digital HR development company, people are always our focus. We therefore
use data with the goal of helping people develop and to better understand
learners. For our customers, we can tailor measures precisely to the
development needs of each individual employee. We use learner data and
artificial intelligence to individualize learning opportunities. We adhere to
the following guidelines for handling artificial intelligence and data:
Security
Data security and data protection are our top priority. We ensure that data is always and exclusively handled securely, confidentially and, whenever possible, anonymously. We have conducted a risk analysis for every process which uses AI. The well-being of the learners is always our main focus.
Success
We explain how we integrate AI and data into our processes to our customers
and employees. We also make this transparent to our users. We are guided by
the principle of ‘Explainable AI’, where machine learning models and decision-
making processes are designed to be understandable and comprehensible to
humans.
Orientation
We always act in accordance with the values defined in our code of conduct
and the ethical principles of the European Commission. We use AI and data to
improve the quality and efficiency of our work for our customers and
employees.
Data minimisation
We follow the principle of data minimisation and collect, store and only use the data that is absolutely necessary for the optimal support of the learners. This is how we keep the amount and scope of personal data to a minimum. We securely delete or completely anonymize data that no longer serves this purpose
Fairness
We ensure that our AI models are fair and unbiased and do not produce
discriminatory results.
Privacy
The highest level of privacy is our standard. We work with protocols and
access rights to define who can see and process what level of data, and keep
the number of these people as low as possible.
Rule conformity
We comply with the laws and regulations in force in the EU and in the respective country regarding the handling of data and AI (DSGVO). The responsibilities for this are always clearly defined and transparent. Human action and supervision always take precedence over technology. For us, the laws and regulations are the basis upon which we work and with which we add further procedures to our code of conduct.
Continuing education
Just as AI is constantly evolving, we remain current in training our employees
on how to use it ethically. We continuously invest in training and raising
awareness among our employees on how to deal with AI and data to ensure they
adhere to ethical standards.
Stability
We test the AI systems for stability and reliability. The technical robustness
of our systems has the highest priority. This applies to both the
reproducibility and reliability of the output.
Up-to-dateness
We regularly review and update our data and AI policies to ensure we maintain the highest ethical standards.
About PINKTUM
PINKTUM is one of the leading providers for the lasting and effective development of soft skills. As part of the digital learning, customers have access to an international award-winning online library of approximately 600 video-based, interactive e-trainings, which are available in several culturally adapted languages. An in-house research institute provides up-to- date findings for optimized personnel development.
Frequently Asked Questions (FAQ)
How does PINKTUM prioritize data security?
PINKTUM ensures data security by handling data securely, confidentially, and preferably anonymously. Risk analysis is conducted for processes involving AI to prioritize learner well-being.
What principles guide the use of AI and data by PINKTUM?
PINKTUM follows ethical and social considerations, emphasizing values such as transparency, fairness, and privacy in its AI and data usage.
How does PINKTUM handle personal data?
PINKTUM follows the principle of data minimization,collecting, storing, and using only necessary data for optimal learner support. Irrelevant data is securely deleted or anonymized.
PINKTUM is the brand name of Pink University GmbH, which was founded in 2010
and currently has more than 150 employees at 16 locations worldwide. Joachim
Pawlik is the CEO. The company’s headquarters are located in Hamburg and
Munich. The company is part of the PAWLIK Group.
[email protected]
Pink University GmbH
Rüdesheimer Straße 7
80686 Munich, Germany
Tel: +49 (0) 89 5 47 27 84 10
Email: [email protected]
Internet: www.pinktum.com