KPM Right to Work App User Guide

Table of Contents

You can download the app from the Google Play store on your work or personal phone and search for the right to work app.
It’s the KPMG enterprise edition you’re looking for $KPM-Right-to-Work-App-FIG-1 $1$$
From the main menu click on SSO and then type coop in the Company ID field.
This will then take you to the login screen where you can sign in using your coop email address and password.

Once you’ve logged in, you can either start a new check by clicking on start check or click on the three lines in the top left corner to bring up the menu.
You can also view any saved checks or anything that needs further action from this menu as well as your inbox and FAQs.
You’re presented with the 3 most commonly used forms of ETW as well as a manual option to upload other documents such as birth certificates, etc. When uploading documents the app will automatically prompt you for additional documents where required e.g. birth certificate and National Insurance number combination.
To scan a passport click the Scan Passport option and place the camera reader over the passport to allow the scan to take place. If the scan is taking some time you may need to adjust the positioning of your device to enable the reader to capture the code at the bottom of the passport. $KPM-Right-to-Work-App-FIG-1 $5$$
It’s really important you include the vacancy requisition number in the staff ID field to prevent any delays in us finding your check
On the next screen, you will need to answer a series of questions to confirm you have seen and verified the candidates document(s)
The next two screens will require you to sign to attest you have seen the original copy as well as the candidate signing confirming they give consent $KPM-Right-to-Work-App-FIG-1 $6$$

Once you click submit you will be presented with the options below

Submitting will send the ETW documents to Resourcing Services, you should only do this for the candidate you wish to offer the role to
Save to device will save the check to the app (not your phone) which will allow you to finish interviewing all candidates before submitting the successful candidate to Resourcing Services.
Any saved but not submitted checks will be automatically deleted after 4 weeks
Cance l will discard the check and you will need to start again. $KPM-Right-to-Work-App-FIG-1 $7$$
Once you have clicked on the notification it will disappear but you can always view these again by accessing your inbox on the main menu
You will receive this notification when your check has been approved. This is instant for all UK Passports
Saved checks will appear like this
You will receive a notification if your check is rejected click on the notification to see why

Online Share Code Check EU Documentation

Select ‘Online Right to Work Share Code App’
Select ‘ok’
Select ‘Share Code Result Capture’ this will take you to the Home Office’s Online Right to Work Check
Click ‘Start Now’ to begin the process
Enter the Share Code and click continue $KPM-Right-to-Work-App-FIG-1 $8$$
Enter the Applicants date of birth and click continue
Enter your company name Co op
You will be brought to this screen where it has the details. Click ‘Capture’ for the app to take a screenshot of this document
You will be taken back to the details screen. If there is an expiry date on the document, Select ‘Yes’ on and enter the date. Or N/A if no expiry
Document is added $KPM-Right-to-Work-App-FIG-1 $9$$

Channel Island Citizens EUSS Documentation

Select Add Documents under Proof of Address
Click OK
Select the type of Proof of Address you are going to upload
Add the document date
Take a photograph of the document $KPM-Right-to-Work-App-FIG-1 $11$$
Add the photo you have just taken and select save
Click back and that will take you back to the details page where you can ‘submit’ the POA

If you’re having issues logging in please contact the HR Services Team on 0330 606 1001 or hrservices@coop.co.uk.

Read User Manual Online (PDF format)

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