Digital Answering Machine Operating Instructions

Safety notices

Please read these operating instructions carefully. If you have any questions, get in touch with our Service Dept. by calling our Service Hotline at 0180 5 00 13 88. Under no circumstances should you open the device or attempt to repair  the device yourself.
Please contact your dealer in case of any warranty claims.
Intended use
This answering machine is designed for use connected to an analogue telephone line (PSTN) in Germany. However, due to differences in the services provided by the various telecommunications providers, we cannot guarantee that the telephone will work properly when connected to all telecommunications terminal lines. The answering machine is prepared for connection to a TAE phone jack with F/N coding and can be used together with telephones with F coding.  Plug the connecting phone cable only into the telephone plug socket provided for this purpose. Do not replace the plug of the connecting phone cable.
Batterie
The use of other rechargeable batteries or accupacks may cause a short- circuit. When changing the batterie, use a 9V alkaline block-type battery.
Do not throw batteries in the fire or immerse them in water. Do not dispose of old or defective batteries with normal domestic waste.
Location of the base station
The base station must be located within reach of a 230Volt supply socket. To avoid interference problems, do not place the base station in the immediate proximity of other electronic equipment such as a microwave oven or hi-fi system.  The location of the base station can significantly influence the proper function of the telephone.
Place the base station on a level, non-slip surface. The feet of the base station will not normally mark the surface on which it stands. However, the wide range of surface finishes in use renders it impossible to exclude marking of any  surface.
Do not use the handset in areas where there is a danger of explosion.
Avoid excessive exposure to smoke, dust, vibration, chemicals, humidity, high temperature or direct sunlight.

Transformer plug
Use only the AUDIOLINE transformer plug supplied, other transformer plugs can destroy your telephone. Opening the power supply plug while it is plugged into the supply mains could lead to personal injury and death.
Disposal
If the batteries or the complete system have reached the end of their useful life, please dispose of them in an environmentally friendly manner and as required by law.
Temperature and ambient conditions
The telephone is designed for indoor use and an operating temperature range of 10 °C to 30 °C.
The base station must not be installed in humid areas such as bath or wash rooms.
Avoid proximity to sources of heat such as radiators and do not expose the unit to direct sunlight.
Cleaning and care
The outer surfaces of the unit can be cleaned with a soft, dry, lint-free cloth. Never use cleaning agents or aggressive solvents. Apart from occasionally cleaning the outer surfaces, no further care is required. The rubber feet of the base  station are not resistant to all cleaning agents. The manufacturer cannot, therefore, be held responsible for damage to furniture etc.
CE marking
The telephone is compliant with the essential requirements of the R&TTE Directive.
This is certified by the CE marking.

Operational elements

1. Display/Message indicator
2. Volume adjustment louder
3. Forward / Button for setting the day and time announcement
4. Volume adjustment softer
5. Delete messages
6. Stop/Answering machine On-Off
7. Record memos and telephone calls
8. Back / greeting
9. Play/Pause

Right-hand side

1. Accept call after 2 or 6 rings/Remote pre-access
2. Setting the maximum call length of 60 or 120 seconds

Rear

1. Connection to telephone socket
2. Connection for power supply DC 9V/300mA
3. Changeover switch “Record messages” – “Greeting only”

Underside
The battery compartment can be found on the underside of the unit.3.1 Before commissioning
NOTE! Before commissioning, it is essential that you read the general instructions at the beginning of this manual.

3.2 Check contents of pack
The following items are supplied:

3.3 Fitting the battery (not included)
Before connecting your new answering machine to the telephone network, the battery should be fitted. Please always use a new 9V alkaline block-type battery. The battery is required for preventing loss of data if there should be a mains  power failure.
Note: When the message bL appears in the display, the battery is run down and must be changed.

1. Make sure that the answering machine is not connected to the telephone network.
2.  The battery compartment is to be found on the underside of your answering machine.
3. Open the battery compartment with a small screwdriver.
4. Connect the battery plug to the battery and place these in the battery compartment.
5. Close the battery compartment.

3.4 Connecting the telephone cable and power supply
Connect the small plug of the telephone cable supplied to the telephone socket on the rear of the answering machine and connect the other end to your TAE socket (code N = for additional equipment such as answering machine / telefax).  Plug the power supply into a properly installed mains socket and the other end into the socket on the rear of the answering machine.
When switching on for the first time, your new answering machine needs a few seconds to initialise all the functions. After initialisation, the display will show the message 00. If no battery has been fitted, this alternates with the message bL.
As your answering machine saves the current day of the week and the time of day with every message, the day and time announcement should now be set up as described in the next chapter.
3.5 Setting the day and time announcement
The answering machine always saves the day of the week and the time of day with each recorded message so that you always know when callers left their messages.
If you want to enter the day and time announcement for the first time or if you want to change a day and time announcement that has already been set, please proceed as follows:

1. Press and hold the button for 2 seconds. You will hear the day of the week currently set over the loudspeaker.
2. Press the button repeatedly until you hear the correct day of the week.
3. Press the button. You will hear an announcement of the hour currently set over the loudspeaker.
4. Press the button repeatedly until you hear the correct hour announced.
5. Press the button. You will hear an announcement of the minutes currently set over the loudspeaker.
6. Press the button repeatedly until you hear the correct minutes announced.
7. Confirm with the button and the complete day and time announcement will be repeated.

The day and time announcement can be checked at any time. Simply press the button and you will hear the day of the week and the current time of day.
Note:
If there is a pause of more than 20 seconds while entering the day and time announcement, the programming will be interrupted.
If no battery has been fitted or if the battery is discharged, the day and time announcement must be re-entered if there should happen to be a power failure.

Operation

4.1 Use the standard greeting
For your greeting message, you can either make use of the standard greeting recorded by a male or female or you can record your own message with a length of up to 60 seconds. If you do not record a message of your own, the standard greeting will be used automatically.
Wording of the standard greeting (German):
In order to switch between the standard masculine and feminine greeting messages, press the REC button twice in succession.

4.2 Recording your own greeting
Before recording your greeting, you should write down the text that you want to record. The length of your own greeting must be at least 3 seconds and must not exceed 60 seconds. The longer your greeting lasts, the less recording time will be available for incoming messages. The maximum recording time is ca. 50 minutes. If your greeting lasts for 18 seconds, for example, then 49 minutes and 42 seconds remain for incoming messages.
Example of a greeting message: “Hallo, this is 05432/1234. I am sorry but we are not available to take your call at the moment. However, you can leave a message if you wish. Please speak after the tone”.
Press and hold the button until you hear a signal tone.
Start your greeting directly after the signal tone. The display will show rA during the recording. While recording, keep at a distance of ca. 15 cm from the answering machine so that you can speak easily into the microphone on the upper  side.
Release the REC button after you have finished your greeting message.
The greeting will now be repeated automatically. The display will now show the message PA. The volume can be adjusted by repeatedly pressing the two arrow keys ▲and▼.
You can play back your greeting at any time by briefly pressing the REC button.

4.3 Deleting your own greeting and reverting to the standard greeting
If you have recorded your own greeting, you can delete this and by doing so revert to the pre-recorded greeting.
Press and hold the button for 2 seconds until you hear a signal tone. Your own greeting will be deleted and you will hear the text of the pre-recorded greeting in confirmation.

4.4 Setting up the answering machine
On the right side of the answering machine you will find a slide switch with which you can set how many times the phone rings before incoming calls are answered.

all further calls will be answered after  2 rings. Furthermore, with the switch in this position, you can make use of the toll-free remote access facility. Details will be found in Chapter 5.2.

4.5 General operation
4.5.1 Switch On/Off
The answering machine can be switched off (standby) or on using the button. If the answering machine is switched off, the display shows the message — for standby and no messages will be recorded.
4.5.2 Select maximum length for incoming messages
The maximum length for incoming messages is 60 seconds. You can switch between 60 and 120 seconds by means of a small slide switch on the right-hand side.
If the caller speaks for longer, a signal tone sounds and the call will be cut off. If there is a pause of more than 7 seconds during recording, the call is automatically terminated with a signal tone. No more calls will be answered if the  memory capacity for new messages is exhausted and the message Su will appear in the display.
4.5.3 Listening to incoming messages
The integral loudspeaker makes it possible to listen in to incoming calls without speaking to the caller. If you do not want to listen in to the incoming calls, set the volume right down by repeatedly pressing the arrow button.
4.5.4 Interrupting the answering machine
You can personally intervene at any time while the caller is dictating his message.
Simply lift the receiver. The answering machine will stop and you can speak directly to the caller.
4.6 Listening to messages
The display shows the total number of messages recorded including notes (MEMO) and recorded telephone calls. If the display is flashing, new messages have been recorded during your absence that you have not yet listened to.

4.6.1 Play
Press the button once. If the display is flashing, your answering machine will now first play back the newly recorded messages. If the LED is not flashing, all recorded messages that you have not yet deleted will be played back. If no messages have been saved, you will hear several signal tones.
If you want to break off listening to the messages, press the button. By pressing the button again, you can resume listening. Listening to messages is terminated with the button. After the last message has been  played, the unit responds with two signal tones.

4.7 Recording Notes
With your answering machine you can leave messages for other people who use your answering machine, e.g. your family. These messages can be listened to later using the button.

Press and hold the button.
Start recording the note after the signal tone. The display shows rE. E.g.
“Hallo Thomas, you will find your meal in the fridge. I will be back at 10 o’clock”.
When you have finished your message, simply release the button.
The display will flash and will show a further message.

4.8 Recording telephone calls
You can record a telephone call that you are in the process of making. In this way, you can listen to details of the call again later.
During the call, press the button. The display will show 2r and your answering machine will now record the call.
Press the button again to finish recording.
The recorded call can be played back with the button.

4.9 Using the answering machine as a greeting service
The slide switch “REC. – GREETING ONLY” can be found on the rear of your answering machine. This switch is normally in the “REC.” position and callers will be able to leave messages.
In the “GREETING ONLY” position, it is not possible for the user to leave a message.
In this way, you can use your answering machine as a greeting service. The caller will hear your recorded message and the call will be automatically terminated.
Please use a small screw driver to change the setting.
NOTE: If you have selected the “GREETING ONLY” function, you must record your own greeting message with a special text. Draw the caller’s attention to the fact that he is unable to leave a message. It is not possible to use the standard greeting message.

Remote access

5.1 Remote access authorisation code
Your answering machine has personal access authorisation (Remote Code) so that only you can listen to incoming messages using the remote access facility. The authorisation code is a three-digit number and can be found on the  underside of your unit (Remote Code).
5.2 Toll-free remote pre-access
Using the toll-free remote pre-access facility, you can find out whether there are any messages on your answering machine without incurring any charges.
Set the slide control to the “TS” position. If you now call your machine when you are away, the answering machine answers as follows:
A. If your call is answered after 2 rings, there are messages on your answering machine and you can continue as described under 5.3.
B. If no messages have been recorded, your call will not be answered after 2 rings.
Put the receiver down directly after the third ring as your answering machine will switch on as normal after the sixth ring. In this way, you can save call charges.

5.3 Remote access facilities
Call your own telephone number and allow the greeting message to run through to the end. Wait until your answering machine is ready to record a message.
After the signal tone, enter your personal authorisation code by pressing the appropriate numbers on a telephone.
Two signal tones confirm that the right code has been entered. Now select one of the functions listed below by pressing the appropriate combination of keys. The pause between entering the individual functions must not exceed 20 seconds as, otherwise, the connection will be cut off automatically.

Remote access

Note: While you are listening to the messages, the unit asks every 2 minutes and 40 seconds, whether you still want to carry on listening. The answering machine stops and you will hear three signal tones. Enter any number in the next 10 seconds to continue playing back the messages.
While playing back, you have the following facilities:

After the last message, the machine answers with several signal tones. Now, within the next 20 seconds, you have various possibilities. If you do not make any input within these 20 seconds, the connection will be cut off automatically and  all messages will remain saved.

Record a greeting message
Complete the recording with the keys 7 and #.| Press 7 and #
Record a memo     Press Complete the recording with the keys 8 and #.| Press 8 and #
Switch off answering machine
After this input, the answering machine is no longer ready for operation.| Press 9 and #
Room monitoring
Press 0 and # every 20 seconds to continue.| Press 0 and #
Save all  messages| no input

5.4 Re-record greeting using remote access
Call your own telephone number and allow the greeting message to run through to the end. Wait until your answering machine is ready to record a message.
After the signal tone, enter your personal authorisation code by pressing the appropriate numbers on the number pad of a telephone. Two signal tones confirm that the right code has been entered.
To re-record the greeting message, press the key combination 7 and #.
Dictate your new greeting after the signal tone.
Complete the recording with the keys 7 and #. The new greeting will now be repeated automatically.
Finish the call by putting the receiver down.

5.5 Switching on remotely
Imagine that you have left your office or your house and have forgotten to switch on your answering machine. Using the remote access facility, you can switch on the answering machine from another telephone.
Call your number and let it ring until your call is answered by your answering machine (ca. 10 times).
After the signal tone, enter your personal authorisation code. A signal tone confirms that the right code has been entered.
Press the keys 9 and # and your answering machine will be switched on.
Now put the receiver down or make use of further remote access functions.

5.6 Remote access with insufficient memory capacity
You can control your answering machine at any time using the remote access facility.
If, however, there is no memory left for new messages, the answering machine will no longer accept calls. In this case, please proceed as follows:
Call your number.
Let it ring 10 times and your answering machine will respond with three short signal tones.
Now enter your authorisation code. You will hear two signal tones in confirmation and you now have the possibility of recreating more memory space by deleting messages. To do this, first listen to the messages and then delete individual  messages or all messages. See also Item 5.3.

5.7 Room monitoring
You can also listen in to your home using your answering machine.
Call your own telephone number and allow the greeting message to run through to the end. Wait until your answering machine is ready to record a message.
After the signal tone, enter your personal authorisation code by pressing the numbers on the number pad of a telephone. Two signal tones confirm that the right code has been entered.
To switch on the room monitoring facility, press the button combination 0 and

. The in-built microphone of your answering machine is switched on and you

will be able to listen in to the room.
After every 20 seconds you will hear a signal tone. If you want to continue listening, press the 0 and # buttons again within 10 seconds, as otherwise the connection will be automatically terminated.
To end room monitoring, simply replace the receiver.

Important information

6.1 Fault finding
If you have any problems with your answering machine, please check through the following points. For claims under guarantee, please contact your dealer.
The guarantee period is two years.
If you have technical problems, our service hotline number is 0180 5 00 13 88.
Answering machine cannot be switched on
Check whether the mains adapter is correctly seated in the mains socket. Check whether there is power at the socket.
The message bL flashes in the display
The battery is discharged and must be replaced. If the power fails, your greeting, all recorded messages and the day and time announcement will be deleted.
No messages are recorded
Check whether the telephone cable is properly connected to the TAE telephone socket.
Delete messages to recreate memory space.
The slide switch on the rear may be in the “GREETING ONLY” position. To record messages, this switch must be in the “REC.” position.

6.2 Guarantee
AUDIOLINE equipment is manufactured and tested in accordance with the most up to date production methods. Selected materials and highly developed technology ensure trouble-free operation and long life. If your unit should develop  a fault within the guarantee period, however, please contact the shop where you bought your AUDIOLINE equipment exclusively and have your purchase receipt available for inspection. The guarantee period is 24 months from the day of purchase under the following conditions: within the guarantee period, all defects due to material or manufacturing faults will be repaired free of charge. The guarantee is invalidated if the equipment has been tampered with by the  purchaser or third parties. Any damage caused by improper handling or operation, by incorrect positioning or storage, by improper connection or installation or by excessive force or other external influences is not covered by the  guarantee. In the case of complaint, we reserve the right to repair or replace defective parts or to exchange the equipment. Exchanged parts or exchanged equipment become our property. Claims for compensation are excluded insofar as  they do not relate to criminal intent or gross negligence on the part of the manufacturer. All guarantee claims according to these conditions must be raised exclusively with your dealer. Rights under the guarantee can no longer be  enforced after the expiry of 24 months from purchase and delivery of our products.
In the case of unnecessary or unjustified demands on the customer service department, we will levy our usual service charges for materials, time, postage and packing. Any complaints must be reported as soon as a problem is found. The guarantee is valid within the German Federal Republic.

6.3 Declaration of conformity
WE AUDIOLINE GmbH
OF Hellersbergstr. 2a
D-41460 Neuss
GERMANY

DECLARE UNDER OUR SOLE RESPONSIBILITY AS EU DISTRIBUTOR THAT THE PRODUCT
MODEL: AB868
DESCRIPTION:
Digital answering machine
IS IN CONFORMITY WITH THE BASIC REQUIREMENTS OF DIRECTIVE: 1999/5/EC AUTHORISED SIGNATORY:

A copy of this declaration will be retained for 10 years after cessation of production.

SUPPLIER: AUDIOLINE GmbH
Hellersbergstr. 2a
D-41460
Neuss
PRODUCT: AB868
This product has been developed for use with an analogue telephone line (PSTN) within Germany. However, no guarantee can be accepted for trouble-free operation on all telecommunications terminal equipment connections due to the differences between the different telecommunications network operators and inserted PABX systems.

AUDIOLINE GmbH
Neuss
Service Hotline 0180 5 00 13 88
Internet: www.audioline.de
E-mail: info@audioline.de

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