Oil Sampling Instructions
- June 10, 2024
- OIL SAMPLING
Table of Contents
Oil Sampling
Product Information
The oil sampling process is an important step in analyzing the condition of your machine’s oil. This user manual provides instructions on how to take an oil sample and send it to OELCHECK for analysis. The analysis report will provide a detailed diagnosis of the laboratory results and will be sent to you via email or can be retrieved from www.lab.report.
Instructions for Product Usage
- Sample Taking: Take an oil sample from your machine using the appropriate sampling method.
- Labeling: Peel off the laboratory number (barcode) from the sample information form and stick it on the marked area on the sample bottle.
- Enter Data Online or Complete Sample Information Form: Scan the laboratory number using a mobile phone and add the operating times and other information which changed since the previous sampling. Alternatively, use the enclosed Sample Information Form to answer the questions as completely as possible. For trend analyses, always use the same term/name for the machine and component.
- Sample Shipment: Tear off the sample reference from the bottom of the Sample Information Form, put the sample bottle into the leak-proof envelope, and put the Sample Information Form into the window pocket. Send the sample to OELCHECK (free of charge within Germany with the enclosed UPS return delivery form).
- Receive Laboratory Report: You will receive the laboratory report until the end of the next working day if the sample arrives at OELCHECK before 12 noon in an all-inclusive analysis kit. The report will contain a detailed diagnosis of the analyzed laboratory results, and the name of the expert who has made the diagnosis is written on it. At the bottom right, you can find the QR code for entering another sample from the same machine easily.
By following these instructions, you can ensure that your oil samples are taken, labeled, and shipped correctly for accurate analysis. If you have any questions or concerns about the oil sampling process or the analysis report, please contact OELCHECK for support.
SAMPLE TAKING
- Only in a clean and dry container – preferably directly in the OELCHECK all-inclusive sample bottle
- Fill the OELCHECK sample bottle to the maximum possible level
- During operation or immediately after a shutdown
- At normal operating temperature (OELCHECK sample bottle suitable up to max. 80 °C)
- Always at the same point with the same method
- If possible, never from the filter, but just in front of the filter
- Not shortly after an oil change or the topping up of large quantities of oil.
TIP : A very easy way to take oil samples is to use the OELCHECK sampling pump
LABELLING
Peel off the laboratory number (barcode) from the sample information form. Stick it on the marked area on the sample bottle.
ENTER DATA ONLINE or COMPLETE THE SAMPLE INFORMATION FORM
The simplest way is to go online: Enter your sample data via www.lab.report. You can obtain your personal login data on request (email to [email protected]).
Alternatively, you can easily send us your sample data via smartphone.
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Download the OELCHECK app 4.0.
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Generate a QR code for the oil sampling point at www.lab.report and place it near the sampling point. If you have already analyzed the oil filling more frequently, you can also easily find it at the bottom right of the lab report.
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Scan the QR code from the last laboratory report under „Scan QR code – Send new sample“ or click „Enter without QR code” in the app and choose the corresponding unit in the next step.
You want your QR code in a custom design (e.g. with your company logo, as an aluminum sign) or do you want to equip all of your machines at once with a QR code? We will be pleased to support you in the implementation -
All machine data stored in the code is automatically retrieved with the mobile phone after scanning it. All you have to do is scan the laboratory number and add the operating times and other information which changed since the previous sampling. Or use the enclosed Sample Information Form: Answer the questions on the Sample Information Form as completely as possible.
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IMPORTANT : For trend analyses, always use the same term/name for the machine and component
SAMPLE SHIPMENT
- Tear off the sample reference from the bottom of the Sample Information Form for your queries.
- Put the sample bottle into the leak-proof envelope. Put the Sample Information Form into the window pocket.
- Send the sample to OELCHECK (free of charge within Germany with the enclosed UPS return delivery form).
WHAT‘S NEXT
- You will receive the laboratory report by the end of the next working day if the sample arrives at OELCHECK before 12 noon in an all-inclusive analysis kit. You will receive an email or can retrieve it from www.lab.report.
- Every report contains a detailed diagnosis of the analyzed laboratory results. The name of the expert who has made the diagnosis is written on it.
- At the bottom right you can find the QR code for entering another sample from the same machine easily
OELCHECK GmbH
Kerschelweg 28
83098 Brannenburg
Germany
Phone. +49 8034-9047-0
Fax. +49 8034-9047-47
[email protected]
www.oelcheck.com