Oklahoma City UNIVERSITY Satisfactory Academic Progress Policy Instructions

June 8, 2024
Oklahoma City UNIVERSITY

Satisfactory Academic Progress Policy
Instructions

Satisfactory Academic Progress Policy (SAP)

In accordance with Federal, State, and University aid and scholarship program guidelines, academic progress toward a degreemust be made in order for students to receive financial aid funds. Student Financial Services(SFS) defines suspension and probation differently than the university’s academic community. Upon admission as a transfer and during the academic year following the posting of semester grades, SAP is evaluated in accordance with the guidelines below. If a student changes his/her major or degree programs, SFS may require additional information from a student’s academic advisor to demonstrate progress toward degree completion before aid eligibility can be determined.
Benchmarks – Students seeking financial assistance are expected to make qualitative and quantitative satisfactory academic progress and to complete their degree within an established maximum time frame in accordance with the chart below.
I.  Qualitative progress is measured by cumulative GPA.
II.  Quantitative progress (Completion Rate) is measured as a percentage of the successful hours earned out of the total hours attempted. Satisfactory Grades are A, B, C, D (for Nursing A, B, C), P and S. Grades of I, W, F, WF, WP, U, and AU are not successful completions.
III. Maximum time frame for all degree programs is 150% of the hours/time required to complete a degree. All periods of enrollment are considered (both US and International, ESL, and remedial coursework) and includes all* transfer work attempted.

Degree Program| Qualitative Progress| Quantitative Progress| Maximum Credit Hours Aided
(Includes all Institutions attended)
---|---|---|---
minimum cumulative
GPA (on a 4.0 scale)| minimum cumulative Completion Requirements (Comp Rate)
UNDERGRADUATE (UG) TRANSFER — UG (non BBSN)| 2.0| 75% of all attempted hours. All college credit courses taken anywhere for any purpose regardless of outcome and  whether or not financial aid was used. count toward SAP determination (includes US and  International college credit).| 186 hours or 12 full time terms.
TRANSFER — NURSING
2″ Bachelors Degree (BBSN)| 2.0| 75% of all hours attempted after 1u Bachelor’s degree was earned| • Only 94 hours from 1u UG degree will be counted toward maximum for Nursing Programs
GRADUATE| 3.0| 66% of all attempted hours.| 54 hours or 6 fulltime terms (maximum attempted hours to achieve Masters Degree).
LAW| 1.8 (after first semester
of 1L year)
2.0 (start of 2L through
3L years)| 75% of all attempted hours.| 135 hours (maximum attempted hours allowed to achieve a Juris Doctorate degree).
NURSING DOCTORATE (DNP and PhD)| 3.0| 66% of all attempted hours.| 102 hours for DNP
135 hours for PhD (includes any masters level work transferred)
DOCTORATE OF PSYCHOLOGY| 3.0| .ttempted
66% of all attempted hours.| 180 hours (includes any master’s level work transferred)
PHYSICIANS ASSISTANT PHYSICAL THERAPY| 2.0| 75% of all attempted hours| Must complete degree requirements within 4 academic years of matriculation

Standards

I. A student who has exceeded maximum hours aided will be placed on financial aid suspension with the option to appeal for an extension of limited eligibility (subject to federal lifetime aggregate limits).
II. If a student does not meet SAP requirements at the end of a semester and it is possible for the student to return to academic standards in one semester, OCU will notify the student with an official warning permitting the student one semester of aid (and an Academic Plan, if warranted). At the end of the semester on warning, the student must have met the SAP benchmarks (or, if applicable, achieved academic progress according to the prescribed Academic Plan). If student did not meet SAP benchmarks, the student’s financial aid will be suspended.
III. If suspended for not meeting benchmarks, a student may submit an appeal. If the appeal is approved, the student will be placed on an Academic Plan (for financial aid purposes) and granted one semester of aid. If academic progression is not met at the end of the semester as prescribed in the Academic Plan, student will be suspended and responsible for future charges.

Appeals Process

I. A student placed on financial aid suspension will receive a notification letter sent through official University email and be given the opportunity to submit an appeal to the Financial Aid SAP Appeals Committee. The Committee will determine whether the suspension stands or aid eligibility is conditionally reestablished.
II. If a student is suspended due to maximum attempted hours, the Appeal Committee will review:
a) total hours transferred, b) hours required to complete student’s degree at Oklahoma City University as certified by the student’s academic
advisor, and c) the student’s overall loan debt.
III. Decisions rendered by the Financial Aid SAP Appeals Committee are final and cannot be appealed to the Department of Education.
IV. If an appeal is denied, the student will not be eligible for federal aid and cannot regain eligibility except as provided in V below.
V. After completing at least one full semester at his/her own expense and having demonstrated qualitative and quantitative progress that exceeds the minimum benchmarks during the semester without aid, the student may submit an appeal for reinstatement of financial aid eligibility. Hours earned from another university while on suspension will not be considered toward required progress.
Following each SAP Review, a student’s status for continued aid eligibility is updated as follows:

STATUS EXPLANATION ELIGIBLE FOR AID
Good Standing Making Satisfactory Academic Progress (GPA and Comp Rate). Yes
Waming If GPA &/or Comp Rate are below the academic standards stated above,

and it is possible for student to return to academic standards in one semester, student will be placed on a Warning and, if warranted, an Academic Plan. ‘this status is only available to continuing OCU students and does not apply to the initial eligibility determination of incoming transfers.| Yes – for one semester.
Suspension| If student would be unable to progress to academic standards in one term or if after a Warning academic progression is not demonstrated, student’s financial aid will be suspended with the right to appeal| No
Plan| If warranted, while on Warning or if an SAP appeal is approved, student will be placed on a Plan. Student remains on Plan as long as s/he is making progression as defined by the Plan or reaches SAP benchmarks.| Yes — while meeting Plan requirements
Denied| If an appeal is denied, student will remain ineligible for aid.| No

Oklahoma City University
– Student Financial Services
– 2501 N. Blackwelder
– Oklahoma City, OK 73106 405.208.5211
finaid@okcu.edu
skflipping 11/19/2021

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