Oklahoma City UNIVERSITY Satisfactory Academic Progress Policy Instructions
- June 8, 2024
- Oklahoma City UNIVERSITY
Table of Contents
Satisfactory Academic Progress Policy
Instructions
Satisfactory Academic Progress Policy (SAP)
In accordance with Federal, State, and University aid and scholarship program
guidelines, academic progress toward a degreemust be made in order for
students to receive financial aid funds. Student Financial Services(SFS)
defines suspension and probation differently than the university’s academic
community. Upon admission as a transfer and during the academic year following
the posting of semester grades, SAP is evaluated in accordance with the
guidelines below. If a student changes his/her major or degree programs, SFS
may require additional information from a student’s academic advisor to
demonstrate progress toward degree completion before aid eligibility can be
determined.
Benchmarks – Students seeking financial assistance are expected to make
qualitative and quantitative satisfactory academic progress and to complete
their degree within an established maximum time frame in accordance with the
chart below.
I. Qualitative progress is measured by cumulative GPA.
II. Quantitative progress (Completion Rate) is measured as a percentage
of the successful hours earned out of the total hours attempted. Satisfactory
Grades are A, B, C, D (for Nursing A, B, C), P and S. Grades of I, W, F, WF,
WP, U, and AU are not successful completions.
III. Maximum time frame for all degree programs is 150% of the hours/time
required to complete a degree. All periods of enrollment are considered (both
US and International, ESL, and remedial coursework) and includes all* transfer
work attempted.
Degree Program| Qualitative Progress| Quantitative Progress|
Maximum Credit Hours Aided
(Includes all Institutions attended)
---|---|---|---
minimum cumulative
GPA (on a 4.0 scale)| minimum cumulative Completion Requirements (Comp Rate)
UNDERGRADUATE (UG) TRANSFER — UG (non BBSN)| 2.0| 75% of all attempted hours.
All college credit courses taken anywhere for any purpose regardless of
outcome and whether or not financial aid was used. count toward SAP
determination (includes US and International college credit).| 186 hours or
12 full time terms.
TRANSFER — NURSING
2″ Bachelors Degree (BBSN)| 2.0| 75% of all hours attempted after 1u
Bachelor’s degree was earned| • Only 94 hours from 1u UG degree will be
counted toward maximum for Nursing Programs
GRADUATE| 3.0| 66% of all attempted hours.| 54 hours or 6 fulltime terms
(maximum attempted hours to achieve Masters Degree).
LAW| 1.8 (after first semester
of 1L year)
2.0 (start of 2L through
3L years)| 75% of all attempted hours.| 135 hours (maximum attempted hours
allowed to achieve a Juris Doctorate degree).
NURSING DOCTORATE (DNP and PhD)| 3.0| 66% of all attempted hours.| 102 hours
for DNP
135 hours for PhD (includes any masters level work transferred)
DOCTORATE OF PSYCHOLOGY| 3.0| .ttempted
66% of all attempted hours.| 180 hours (includes any master’s level work
transferred)
PHYSICIANS ASSISTANT PHYSICAL THERAPY| 2.0| 75% of all attempted hours| Must
complete degree requirements within 4 academic years of matriculation
Standards
I. A student who has exceeded maximum hours aided will be placed on financial
aid suspension with the option to appeal for an extension of limited
eligibility (subject to federal lifetime aggregate limits).
II. If a student does not meet SAP requirements at the end of a semester and
it is possible for the student to return to academic standards in one
semester, OCU will notify the student with an official warning permitting the
student one semester of aid (and an Academic Plan, if warranted). At the end
of the semester on warning, the student must have met the SAP benchmarks (or,
if applicable, achieved academic progress according to the prescribed Academic
Plan). If student did not meet SAP benchmarks, the student’s financial aid
will be suspended.
III. If suspended for not meeting benchmarks, a student may submit an appeal.
If the appeal is approved, the student will be placed on an Academic Plan (for
financial aid purposes) and granted one semester of aid. If academic
progression is not met at the end of the semester as prescribed in the
Academic Plan, student will be suspended and responsible for future charges.
Appeals Process
I. A student placed on financial aid suspension will receive a notification
letter sent through official University email and be given the opportunity to
submit an appeal to the Financial Aid SAP Appeals Committee. The Committee
will determine whether the suspension stands or aid eligibility is
conditionally reestablished.
II. If a student is suspended due to maximum attempted hours, the Appeal
Committee will review:
a) total hours transferred, b) hours required to complete student’s degree at
Oklahoma City University as certified by the student’s academic
advisor, and c) the student’s overall loan debt.
III. Decisions rendered by the Financial Aid SAP Appeals Committee are final
and cannot be appealed to the Department of Education.
IV. If an appeal is denied, the student will not be eligible for federal aid
and cannot regain eligibility except as provided in V below.
V. After completing at least one full semester at his/her own expense and
having demonstrated qualitative and quantitative progress that exceeds the
minimum benchmarks during the semester without aid, the student may submit an
appeal for reinstatement of financial aid eligibility. Hours earned from
another university while on suspension will not be considered toward required
progress.
Following each SAP Review, a student’s status for continued aid eligibility
is updated as follows:
| STATUS | EXPLANATION | ELIGIBLE FOR AID |
|---|---|---|
| Good Standing | Making Satisfactory Academic Progress (GPA and Comp Rate). | Yes |
| Waming | If GPA &/or Comp Rate are below the academic standards stated above, |
and it is possible for student to return to academic standards in one
semester, student will be placed on a Warning and, if warranted, an Academic
Plan. ‘this status is only available to continuing OCU students and does not
apply to the initial eligibility determination of incoming transfers.| Yes –
for one semester.
Suspension| If student would be unable to progress to academic standards in
one term or if after a Warning academic progression is not demonstrated,
student’s financial aid will be suspended with the right to appeal| No
Plan| If warranted, while on Warning or if an SAP appeal is approved, student
will be placed on a Plan. Student remains on Plan as long as s/he is making
progression as defined by the Plan or reaches SAP benchmarks.| Yes — while
meeting Plan requirements
Denied| If an appeal is denied, student will remain ineligible for aid.| No
Oklahoma City University
– Student Financial Services
– 2501 N. Blackwelder
– Oklahoma City, OK 73106 405.208.5211
– [email protected]
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