paycom PMF-001B Microfence Beacon Installation Guide

paycom PMF-001B Microfence Beacon

Thank you for choosing the Paycom Microfence Model PMF-001B. The Microfence uses Bluetooth beacon technology to extend Geofencing Technology into places where GPS signals cannot reach.

What’s in the box

In the box, you will find:

• a beacon assigned to your client code
• a 5VDC USB power adapter and cable
• Two AAA batteries
• Four drywall mounting screws
• Double-sided mounting tape
• An information placard for employees
• This installation manual
• A “Getting Started” manual.

Components

The principal components of the Microfence system are shown in the following figures. The front view shows the LED indicator at the top of the beacon and the power jack at the bottom.

The bottom view shows the wall mount, which is removeable by pressing the release tabs.

Choosing Installation Location

The Microfence beacon should be placed wherever you want employees to clock in or out. When in operation the unit will transmit a Bluetooth signal periodically that can be received by the Paycom app on employees’ cellphones.
The beacon should be mounted on a wall or other surface. Ideally, it should be mounted high on an inside wall in a large, open area, such as a building lobby, breakroom, or similar location where employees may congregate when clocking-in or clocking-out.
Since the beacon uses RF technology its range will be improved if the area has few obstructions to block the RF path.

Removing Wall Mount

The wall mount must be removed to insert batteries or to attached it to a wall with screws. To release the wall mount from the beacon:

1. Press the two release tabs on the bottom as shown in Figure 3.
2. Pivot the wall mount upward as shown.

Mounting the Wall Mount

The figures below show mounting methods for the Paycom beacon. The beacon should be mounted to a flat surface using the supplied screws or double-sided tape.

When mounting with supplied double-sided mounting tape, removed tape backing on one side and attach to the back face of the unit wall mount. The remove the tape backing on the other side. Carefully position the unit in desired location and press firmly.

Note the double-sided mounting tape has an exceptionally strong adhesive. Once positioned, repositioning is not advised.
Do not attempt to reposition the beacon when using double-sided mounting tape!

When mounting with screws pilot holes should be drilled prior to inserting screws. The drilling templates in the following figures show proper hole locations.
After mounting the wall plate to a wall, remove battery tab and re-attached the beacon to the wall mount.

Power

The beacon has 2 power options:

1. a 5V power adapter
2. AAA batteries

Either the power adapter or AAA batteries must be installed for the unit to operate.
The beacon contains an internal coin cell battery to maintain client-specific configuration information. This coin cell should never be removed.

Never remove the coin cell!
NOTE: The unit has been pre-programmed to operate on your client code. Removal of the coin cell will cause the unit to lose this programming: If this occurs, please contact Paycom Hardware Support and a Technician can ship you a replacement unit.

AAA Battery Insertion

1. Separate the beacon from the wall mount as shown in prior section.
2. Insert fresh AAA batteries oriented as shown in the battery holder.
3. Snap the beacon back into the wall mount. The wall mount has a retainer to hold the batteries in place.

Do not mix old and new batteries!

Power Adapter Usage
The power adapter is attached to the beacon with the provided Micro USB-B cable.

1. Plug the Micro USB-B end of the cable into the beacon USB port.
2. Plug the USB-A end of the cable into the power adapter.
3. Plug the power adapter into the wall.

LED operation
Upon power-up, the beacon LED indicator will blink briefly. Thereafter, the LED indicator will blink briefly every 5 minutes.

Configuring Beacon

This beacon has been assigned to your client code by Paycom. Before employees can use the beacon, it must be assigned to a web terminal.

Log in to Paycom and go to “Time Management → Time and Attendance → Set up Terminal Restrictions”, as shown in Figure 7 below.

Select the web time clock to be enabled for this beacon, as shown in Figure 8 below.

Then select the “Microfencing” tab, as shown in Figure 9.

Add a description for the Microfence beacon, and select the beacon’s MAC Address from the drop-down list. The beacon’s MAC address will be printed on an adhesive label on the beacon itself. Then select “Add” to add it to the Web Time Clock terminal, as shown in Figure 10.

After selecting “Add” the Microfence and its MAC address should appear in the list of configured beacons, as shown in Figure 11.

Employees should be able to clock-in and out using the Microfence beacon and the Paycom app after the beacon is added to the web terminal and the employee has this terminal included in their Terminal Access Group.

If desired, this beacon may be assigned to additional Web Time Clock terminals by means of the same process in the applicable terminal.

Please contact your Paycom Specialist if you need any help in setting up beacons.

Employee Phone Requirements
Employees will need to use the Paycom iOS or Android mobile app. The mobile app must be updated to version 6.0 or later.
Employees must enable bluetooth, and grant the mobile app access to bluetooth.

Troubleshooting

If an employee cannot clock in, please check the following:

• Verify beacon is added to the terminal the employee is using.
• Verify the employee is on the latest version of the Paycom app.
• Verify the employee has Bluetooth enabled on their smart phone.
• Verify the employee has allowed the Paycom app to access Bluetooth on their smart phone.
• Verify beacon is powered on. The beacon LED light will flash every 5 minutes when powered on by USB or batteries. If no flashing, check USB power or replace batteries.
• Have employee stand closer to the beacon. The beacon uses wireless Bluetooth technology with limited range. Walls and other electronics can interfere with reception and reduce available range.

For further assistance, please contact your Paycom Representative or Paycom Hardware Support at 1-844-811-5707

To satisfy RF exposure requirements, this device and its antenna must operate with a separation distance of at least 20 cm from all persons.
Changes or modifications not expressly approved by Paycom Software Inc. could void the user’s authority to operate the equipment.

Per RSS-Gen, Section 8.4 This device complies with Industry Canada license- exempt RSS standard(s). Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.

This device contains licence-exempt transmitter(s)/receiver(s) that comply with Innovation, Science and Economic Development Canada’s licence-exempt RSS(s). Operation is subject to the following two conditions:

1. This device may not cause interference.
2. This device must accept any interference, including interference that may cause undesired operation of the device.

Unit contains lithium-ion battery. Do not dispose of in household waste.

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful Interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

FCC ID: 2A2BS-PMF-001-BGA

For technical support on this product, please call: 1-844-811-5707
or visit our support website at: http://www.paycom.com

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