FEEDNYC Hunger Prevention and Nutrition Assistance Program User Guide

FEEDNYC Hunger Prevention and Nutrition Assistance Program

Please note: The HPNAP Advisory Committees of the Food Bank for NYC and United Way of NYC will determine all awards based on the submitted application and will notify all applicants of their decisions by July 15, 2023. In the event your agency is not funded you may appeal the decision within 30 working days from the time of the rejection notice.

FOOD BANK
FOR NEW YORK CITY 39 Broadway, 10th Floor New York, NY 10006 foodbanknyc.org

UNITED WAY
OF NEW YORK CITY
205 East 42nd Street, 12th Fl New York, NY 10017 unitedwaynyc.org

Grant Eligibility

Food and Operations Support grants are based on need and eligibility. Please ensure that your agency meets the following eligibility criteria:

• Is an established Soup Kitchen or Food Pantry with existing funding resources, which has been in operation for at least 6 consecutive months (with up-to-date client sign-in records available as of November 1st, 2022) and serves no fewer than 100 people per month.
• Must provide emergency food services and be open to the general public. Senior centers, daycare centers, or other programs that serve only special populations are not eligible for HPNAP funding.
• Shelters, whether residential or emergency, are not eligible for funding.
• Has a valid 501(c)(3) tax-exempt status letter from the Internal Revenue Service of the US Treasury Department. Please note, that incorporation is not required.
• If using a Group Exemption, a site listing is also required to identify that the organization applying for funding is included in the group.
• If using a Fiscal Conduit, the following documents are required
• Verification of the applying agency’s EIN number
• A letter from the fiscal conduit outlining the relevant dates that their 501(c)(3) status will cover the applying agency
• The 501(c)(3) tax-exempt status letter from the organization acting as a Fiscal Conduit
• Has a list of current Board of Directors with individual contact information Soup Kitchens ONLY
• Has a current New York City Department of Health and Mental Hygiene Food Service Establishment Permit or a copy of the submitted application
• Soup Kitchens must prepare food on the premises. Catered meals are not eligible.

Operations Support Grant ONLY

• Must provide an active email address where time-sensitive, financial correspondence will be sent
• Must maintain an organizational bank account
• If multiple EFROs use the same bank account information, they must apply as one Agency, not individually.
• Personal bank accounts are not eligible

Important Steps Before You Begin

Before starting your application, please gather the following documents and information:

• Email address that can be accessed by the applicant
• Email address of the Executive Director, President, or Religious Leader of your organization
• Employer Identification Number (EIN)
• Electronic copy of 501(c)(3), Church listing (for group exemptions)
• An electronic copy of your Board of Directors list with individual contact information
• An electronic copy of your DOH Soup Kitchen permit (if applying for funding for a Soup Kitchen)
• An electronic copy of your Lease agreement (if applying for Operations Support for space costs)

Logging into the Online Application

Please use Chrome, Microsoft Edge, or Firefox web browser to complete your application. Agencies with Active FeedNYC Accounts:

1. Log in to your agency’s FeedNYC portal on feednyc.org.
2. To start a new application, click “Create/View/Edit” under the “HPNAP Funding Applications” heading.
3. If you submitted an HPNAP application last year, your organization name will appear.
4. Click on your organization name to begin the application. Please note that some of your applications will be prepopulated with information that you entered last year.
5. If you are not currently funded, click on “Create” in the upper right-hand corner to start the application.

New FeedNYC User
If this is the first time your agency is applying for HPNAP funding, or your agency does not have an active FeedNYC account, you will need to have a FeedNYC login. To request access and a FeedNYC log-in: Go to https://feednyc.org and click on “Contact Us”. You will receive an invitation to the e-mail you provided to create a login and password for the FeedNYC portal. Please make sure to check your spam folder if you do not receive it. You may also email feednychelp@uwnyc.org.

Completing the Online Application

Application Overview

1. The HPNAP application is 6 pages. If your application is prepopulated, make sure to review all the information and make any changes necessary so that all the information is current. You must answer every question on the page in order to advance to the next page. You will not be able to skip pages as you are filling out the application.
2. Clicking the “Save and Next” button at the bottom of the page will save your work and bring you to the next page. Clicking the “Previous” button at the bottom of the page will bring you back to the previous page to edit and review.
3. You may return and complete the application at a later time if necessary. To view and edit in-progress applications, click “Create/View/Edit” under the “HPNAP Funding Applications” heading in the FeedNYC portal. You will be able to access your application here. Click on your organization name to get back into the application.

If you are a returning agency and your application is prepopulated, proceed to the “Application Instructions – Page 4” section of this booklet to continue.
If not, continue to follow the instructions below:

Application Instructions – Page 1

1. To select your CBO/Agency, click the magnifying glass. A pop-up window will appear. Click on your CBO/Agency name and then click “Select.
2. To select the fiscal year, click the magnifying glass. A pop-up window will appear. Click “FY2024” and then click “Select.”
3. You must indicate if you are requesting HPNAP funds from Food Bank or United Way. Click the icon and select your desired HPNAP funder from the dropdown menu.
4. Fill out all the remaining questions on page 1 Click the “Next” button at the bottom of the page to save and move on.

Application Instructions – Page 2

1. For question 7A, enter the date your food program started operating in MM/DD/YYYY format.
2. If you are unsure of the exact day your program started, put the “01” for a day (for example, a program that started in May of 1990, start day unknown, should enter 05/01/1990).
3. Answer all remaining questions on page 2. Click the “Next” button at the bottom of the page to save and move on.

Application Instructions – Page 3

1. Continue filling in the application questions on page 3.
2. For question 12H, you must indicate whether or not you partner with other organizations. Click the drop-down menu and select “No” or “Yes.”
3. If you select “Yes,” for 12H, describe your partnerships in the text box below. If you select “No,” you MUST write “none” in the textbox or you will not be able to advance to page 4.

Application Instructions – Page 4

1. Type in the total number of EFROs (Programs) you are applying for and click
2. “Add Program Detail.” A pop-up window will appear. The window may need a moment to load.

If your program does NOT have an EFROID
First, click “Do Not Have Program ID” in the pop-up window. Next, under “Facility Type,” click the magnifying glass. a pop-up window will appear. Click on an option to indicate if the program is a Food
Pantry, Mobile Food Pantry, Soup Kitchen, or Mobile Soup Kitchen, then click “Select.”Fill in the remaining details in the Program Details pop-up window. Instructions for all programs continue on page 10 of this manual.

If your program DOES have an EFROID
Click the magnifying glass by the EFP field.

A pop-up window will appear listing all EFROs associated with your FeedNYC account. Click on the program for which you are applying, then click “Select.

”

Fill in the remaining details in the Program Details pop-up window. Instructions for all programs continue on page 10 of this manual.

Application Instructions – Page 4, “Program Details” Pop-up Window

1. Fill in all questions about your food program’s operation. Food Pantries ONLY: For question PD4, input the number of items distributed in a pantry package, or client choice selection, for a family of 2.
2. If you do not distribute by household size (all bags given out are the same), input information for your standard bag.
3. Note – for any food item not included in your pantry package, put “0.” Do not leave any field empty. See the sample below.
4. After all program details are added, click “Submit.”
5.  Next, scroll down to the bottom of the pop-up window to question PDHO. Click “Add All Hours of Operations.” A pop-up window will appear
6. Click each drop-down menu and select your program’s frequency of operation, day of the week, opening time, and closing time. Once all fields are complete, click “Submit.” Repeat this process to add multiple days/hours of operation.
7. Once all hours of operation have been added, click “Submit.”This will bring you back to the main “Program Details” pop-up window.
8. Review that all information is correct and click “Submit” at the bottom of the window and then click on the “Close” button to close the window.
9. If you are applying for multiple EFROs (Programs), you will need to repeat this process to create Program Detail Records for each program. The number of Program Detail Records must be the same as the number of programs you are applying for.
10. Review that all information is correct and click “Submit” at the bottom of the window and then click on the “Close” button to close the window.
11.  If you are applying for multiple EFROs (Programs), you will need to repeat this process to create Program Detail Records for each program. The number of Program Detail Records must be the same as the number of programs you are applying for.

Application Instructions – Page 5
Operations Support

1. All applicants must select “Yes” or “No” to request Operations Support (OS) on page 5A. Please note: this grant will be provided as reimbursement for non-food costs your program incurred during the fiscal year. If you are requesting OS funds, then you must fully complete page 5B. If you are not requesting OS funds, click “Save and Next” and you will be automatically advanced to page 6.
2. When completing page 5B, please keep in mind when requesting funds that your organization will be required to submit eligible supporting documentation per category to receive OS funds in reimbursement.
3. For question 20, if you are NOT applying for Transportation, you still must click the drop-down menu and click “Not Applicable” to move forward to page 6.

Application Instructions – Page 6
All applicants must submit:

• A current, valid 501(c)(3) form
• A current list of your Board of Directors, including their contact information

CERTAIN APPLICANTS must submit

• SOUP KITCHENS must submit a current, valid NYCDOH Soup Kitchen Permit.
• OPERATIONS SUPPORT APPLICANTS requesting funds for rent must submit a lease agreement for their food storage and/or distribution space.

1. To upload the required documents, click “Add Document.” A pop-up window will appear.
2. Type the name of the document in the text box (for example, 501c3 letter). Next, click “Choose File.” A pop-up window will appear and allow you to select a file from your computer.
3. Select the file you wish to upload and click “Open.”
4. Click “Add Document” to complete the upload
5. Repeat this process until all of your required documents are uploaded to the application. If you need to delete a document, you can click the icon and select “Delete.”
6. Once all required documents are uploaded and you are ready to submit your application, first click “Save Application” at the bottom of the page.
7. A pop-up window will confirm if all application requirements have been met. Click “Okay.”
8. Finally, click “Submit” to submit your HPNAP application. This will bring you to a read-only page that will display your fully submitted application.
9. You may print a copy of the application for your records by clicking “Print” at the bottom of the page.
10. Click “Home” To return to the “My Funding Applications” page.
11. Your HPNAP Application is complete!

Explanation of Funding

The Hunger Prevention and Nutrition Assistance Program (HPNAP) was founded in 1984 to improve the health and nutrition of the low-income people of New York State. HPNAP is administered by the New York State Department of Health. In New York City, HPNAP partners with Food Bank for New York City (FBNYC) and United Way of New York City (UWNYC) to provide funding and other support to enhance the accessibility and availability of nutritious food to low-income New Yorkers through Emergency Food Programs (EFP). Please note that submission of an application does not guarantee funding.

Type of Funding
Food Support: HPNAP provides food support grants to EFPs through a line of credit. A line of credit, awarded annually, is the value of the grant that an EFP will use to purchase food. Food Support grants are available either through FBNYC or UWNYC. HPNAP assistance is intended to supplement other resources, it is not intended to provide total food and nutrition needs for the people or agencies it serves. Please do not apply if you receive HPNAP funds directly from the NYS Department of Health, Catholic Charities Community Service Archdiocese, Metropolitan Council on Jewish Poverty, etc.

Operations Support: Operations support (OS) grants are a part of HPNAP funding that provides reimbursement for non-food support to eligible organizations for certain staff, utilities, transportation, food service disposable products, and space expenses. Grants are awarded on a competitive basis, and agencies applying for OS must first be approved for HPNAP Food Support by either FBNYC or UWNYC. The amount of an OS grant award is limited, and variable based on annual State budget appropriations.

HPNAP Food Support
You must choose to receive your HPNAP Food Support funding from either Food Bank For New York City or United Way of New York City. Below is a description of how these organizations administer Food Support

• Food Bank For New York City: All food orders are placed and processed directly through Food Bank. Agencies receiving HPNAP Food Support from Food Bank are able to access the HPNAP inventory listings and place orders at any time through an online ordering system. Deliveries to the agencies are free of charge.
• Food Bank members receive a line of credit to purchase nutritious food from the HPNAP Wholesale inventory. Agencies are strongly recommended to spend three percent (3%) of their Wholesale grant to buy fluid milk that has no more than 1% fat. Agencies can also access Food Bank’s donated inventory.
• Food Bank distributes produce free of charge to participating programs. Food Bank provides monthly nutrition education workshops and other valuable training to help enhance the operations of emergency feeding programs

Explanation of Funding
The Hunger Prevention and Nutrition Assistance Program (HPNAP) was founded in 1984 to improve the health and nutrition of the low-income people of New York State. HPNAP is administered by the New York State Department of Health. In New York City, HPNAP partners with Food Bank for New York City (FBNYC) and United Way of New York City (UWNYC) to provide funding and other support to enhance the accessibility and availability of nutritious food to low-income New Yorkers through Emergency Food Programs (EFP). Please note that submission of an application does not guarantee funding.

Type of Funding
Food Support: HPNAP provides food support grants to EFPs through a line of credit. A line of credit, awarded annually, is the value of the grant that an EFP will use to purchase food. Food Support grants are available either through FBNYC or UWNYC. HPNAP assistance is intended to supplement other resources, it is not intended to provide total food and nutrition needs for the people or agencies it serves. Please do not apply if you receive HPNAP funds directly from the NYS Department of Health, Catholic Charities Community Service Archdiocese, Metropolitan Council on Jewish Poverty, etc.

Operations Support: Operations support (OS) grants are a part of HPNAP funding that provides reimbursement for non-food support to eligible organizations for certain staff, utilities, transportation, food service disposable products, and space expenses. Grants are awarded on a competitive basis, and agencies applying for OS must first be approved for HPNAP Food Support by either FBNYC or UWNYC. The amount of an OS grant award is limited, and variable based on annual State budget appropriations.

HPNAP Food Support
You must choose to receive your HPNAP Food Support funding from either Food Bank For New York City or United Way of New York City. Below is a description of how these organizations administer Food Support:

Food Bank For New York City: All food orders are placed and processed directly through Food Bank. Agencies receiving HPNAP Food Support from Food Bank are able to access the HPNAP inventory listings and place orders at any time through an online ordering system. Deliveries to the agencies are free of charge. Food Bank members receive a line of credit to purchase nutritious food from the HPNAP Wholesale inventory. Agencies are strongly recommended to spend three percent (3%) of their Wholesale grant to buy fluid milk that has no more than 1% fat. Agencies can also access Food Bank’s donated inventory. Food Bank distributes produce free of charge to participating programs. Food Bank provides monthly nutrition education workshops and other valuable training to help enhance the operations of emergency feeding programs

Food Bank For New York City
HPNAP@foodbanknyc.org
212-566-7855 ext. 1009
Jocelyn Gao-
jgao@foodbanknyc.org
212-566-7855 ext 8557
cell: 646-891-8766

References

• FeedNYC
• Food Bank For New York City - One Mission. Five Boroughs. Feed All.
• United Way of New York City | Live United
• FeedNYC
• FeedNYC

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