PROCONTROL ProxerSafe Web Access 2 User Guide
- June 9, 2024
- PROCONTROL
Table of Contents
ProxerSafe Web Access 2
PROCONTROL®
ProxerSafe Web Access 2
Quick User Guide
Ver 2.3
PROCONTROL Electronics Ltd. www.procontrol.hu
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Welcome
Thank you for choosing Procontrol product.
Procontrol Electronics Ltd has grown to an important national company of
developing and manufacturing software, hardware, electronic devices, access
control, work time control systems, queue control, client caller, and access
protection systems since 1981. Thousands of satisfied customers have
experienced the security ensured by our long time period planning, reliable
work, and the world trademarks standing behind us.
Our product supply can be found on our www.procontrol.hu web page.
System-, and product supply review
The in-house development intelligent target-systems of Procontrol as modules of a common buildingmanagement software (Proxernet) cover the most tasks of a so-called Smart Building concept, which has big claims.
All of the systems are independent and an innovative solution. which can be pieced together from hardware and software modules on demand and can be used without the other systems, but they work together.
On our web page all of the system-link show an overall systemreviewer, where from you can find the modules-catalog, where from you can find the several productreviewer.
The products are usually used independently, but they can be used as a part of one or more target system.
Functions of the systems
System items, services
Access systems Time-attendance systems Paying parking systems Electronical lock systems Key- and value storaging safe-systems Industrial clock and clock nets Displays, informational systems Customer calling systems Location tracking systems Personal real time location systems Building engineeering (HVAC) systems Wellness control systems Video control systems Fire alarm and fire safety systems Entry-save systems Production management systems. Measuring technology systems Vehicle fleet management systems Ticket-payment machine systems
NFC,RFID,BIO identifiers, turnstiles, revolving-, sliding-gates Clockbooks, attendance registers, working schedules, statistics Crossing gates, person and vehicle identifying, payment machines NFC, RFID, BIO keys, central lock- menedzsment Person and key identifying, collecting, storaging management GPS sync, NTP server time, analog, digital accidental clocks Touch screen informational towers, displays,news tickers Counter ticket dealers, calling terminal, livevoice customer-callers Person and és objecttracking TAGs, installed internal net Personal transponders, bracelets, local and viewer center Heating, cooling, airing, shading, lightning management Entry TAG, season ticket, safelock, solarium, management Monitoring with camera, recording, tracking Fire alarm sensors, interceptors, fire safety center Opening-, moving-, breaking-sensors, signalcenter, warnings Productionmeasuring, personal collecting, tools putting out Physical quantities measuring, electronic labor instruments Fleettracking, driver-,fuel-, refueling- management Ticket-, card-, payment machines
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Nurse call and patient tracking systems Wireless nurse calling, patient- tracking bracelets and management
Products (system-independent devices): Cardprinters and accessories Cards, transzponderek, accessories Communicating modules Sensors Power supplies
Fargo HID Card holders, neck straps, RFID key rings Ethernet/RS232/RF860/RS485 converters, modems,Tibbo Temperature, pressure, humidity, approximation, water detection Industrial AC/DC, DC/DC switched mode power supplies
We hope that you will use our products and services with satisfaction.
The Procontrol directorate
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Protected, registered brands:
© 2021 Procontrol Electronics Ltd.
All rights reserved.
The ProxerSafe® KeySafe® ProxerGate®, ProxerPort®, IP Thermo®, IP Stecker®,
ProxerLock®, ProxerStecker®, RHS®, HI-CALL®, HIGUARD®, MEDI-CALL®, Pani-Call®,
PROXER®, PROXERNET® are
official brand names of Procontrol Electronics Ltd. Trademarks in the document
are the property of the respective owners. Procontrol Electronics Ltd.
reserves all copyright of the document: it may not be copied for third party,
modified and published without prior written permission of the author.
Procontrol Electronics Ltd. reserves the right to alter the document and the
software without notice. Procontrol Electronics Ltd. assumes no liability for
the accuracy for the product, the software and documentation and also for its
adequacy and usability for specific applications.
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The software and its documentation is provided ,,as is”, without warranty of
any kind, including but not limited to the warranties of accuracy or fitness
for a particular purpose. In no event shall the authors be liable for any
claim, damages or other liability out of or in connection with the product.
Version tracking, change management
ProxerSafe Web Access 2
Editor name
Date
Szabados Piroska 23 Feb 2022
Szabados Piroska 11 Apr 2022
Szabados Piroska 01 June 2022
Version no. v2.0 v2.2 v2.3
Procontrol Kft.
Subject Creating document Update Key reservation, Event history,
Administration Update/add: Event history, Audit log, license, methods of
operation of cabinets
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Table of contents
ProxerSafe Web Access ……………………………………………………………………………………………………………….. 8 Language
selection ………………………………………………………………………………………………………………………. 9 Login
……………………………………………………………………………………………………………………………………………. 9 Frame, general user
interface management …………………………………………………………………………………. 11
Export to Excel worksheet ……………………………………………………………………………………………………….. 12 People,
Users ……………………………………………………………………………………………………………………………… 13
User types …………………………………………………………………………………………………………………………….. 13 KeySafe/People
– Add a new KeySafe user……………………………………………………………………………….. 14 Administration/
Users – Add a new WebAccess user…………………………………………………………………… 15 KeySafe/People –
Edit KeySafe user ………………………………………………………………………………………… 18 Administration/Users –
Edit WebAccess user……………………………………………………………………………… 19 Delete KeySafe user /
WebAccess user ……………………………………………………………………………………. 20 Fingerprint management
…………………………………………………………………………………………………………. 21 Keys
…………………………………………………………………………………………………………………………………………… 21 Edit a
key………………………………………………………………………………………………………………………………. 22 Edit key rights (key
access rights)…………………………………………………………………………………………….. 23 Timezone settings
………………………………………………………………………………………………………………….. 23 Handling subkeys
…………………………………………………………………………………………………………………… 25 Handling car keys
…………………………………………………………………………………………………………………… 27 Access right groups
……………………………………………………………………………………………………………………. 28 Create new access rights
group……………………………………………………………………………………………….. 29 Editing an access rights group
…………………………………………………………………………………………………. 30 Key
reservations…………………………………………………………………………………………………………………………. 31 Adding key
reservation ……………………………………………………………………………………………………………. 32 Editing key
reservation ……………………………………………………………………………………………………………. 32 Deleting key
reservation, releasing a key ………………………………………………………………………………….. 32 Handling
Departments ………………………………………………………………………………………………………………… 33 Event history
………………………………………………………………………………………………………………………………. 34 Events logged by
ProxerSafe systems ……………………………………………………………………………………… 35 Alarms
………………………………………………………………………………………………………………………………….. 37 Administration
Parameters……………………………………………………………………………………………………….. 38 Setting scale
parameters…………………………………………………………………………………………………………. 39 Setting door opening
security parameters …………………………………………………………………………………. 40 Audit log
…………………………………………………………………………………………………………………………………….. 41 Licence
………………………………………………………………………………………………………………………………………. 41 Administration User
import ………………………………………………………………………………………………………. 42
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Standalone and multi-cabinet systems ………………………………………………………………………………………… 44
Possible methods of operation of cabinets ………………………………………………………………………………… 46
GDPR-Compliance – Anonymization of personal data …………………………………………………………………..
50 Logout………………………………………………………………………………………………………………………………………… 50 Contact with
the manufacturer…………………………………………………………………………………………………….. 50
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ProxerSafe Web Access
Using the ProxerSafe Web Access auxiliary service, managing and administrating
Procontrol ProxerSafe cabinets via network/ web becomes possible.
Access the service
To access the service, enter the name of the key cabinet (eg KSL64-123456) or
IP address (eg 192.168.0.53) in the address bar of your browser. Supported
browsers are: current versions of Google Chrome, Mozilla Firefox and Microsoft
Edge.
Procontrol key cabinets have software and interface that are easy to use on
their own, offline. The built-in industrial computer of the key cabinet runs
the KCS module of the ProxerNet KeySafe software with the functions listed
below. ProxerSafe Web Access provides a wider range of more convenient,
integrated system. The possible ways of operating the cabinets are described
at the end of the documentation.
Services provided by the embedded industrial computer software (GUI)
· Stand-alone operation, undisturbed offline operation even if the computer
network connection is terminated or interrupted
· Key search function (Where is the meeting room key? In which position in
this cabinet? In another cabinet in the network? With whom? Who last picked up
the key that I need now, but it is not here?)
· Display of name or even ID picture during personal identification (the
concierge can check usage) · New users and key pickup rights can be added or
changed on the touch screen · New PIN codes can be issued
· Door opening, key collection log, pre-recorded booking information can be
viewed on the screen
ProxerSafe WebAccess features that go beyond GUI functionality
· Provides remote management access via a web browser over Ethernet –
optionally cabinets connected via WiFi are managable
· Multi-cabinet key management, system-level management of networked devices ·
All the functions of the built-in industrial computer software (GUI) can be
accessed more conveniently,
remotely, with a filterable, exportable interface · Key search function also
works between network cabinets · The log can be queried, filtered and exported
· Reserved bookings can be added e.g. on the 10th from 8 am to 4 pm I will
book the meeting key
(Others cannot pick it up, even if they are eligible) · Setting up alerts (via
email, optionally via SMS – this will be implemented later, currently being
listed or
indicated by a pop-up window on the web interface you just opened): eg if the
key is not returned in time · Database import, e.g. upload an employee
database and existing card numbers to the device at startup · Operating
settings, e.g. request mileage when handing over a car key, etc. · Complex
authorization management · Time zone key management · Classification of
persons into departments, assignment of keys by department, rights management
· Import of persons
The key cabinet can be ordered with the KeySafe module of the ProxerNet
software instead of the web browser interface; can also be integrated with an
access control system.
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Language selection
At the login screen (or at any later time) you may select the language from
the selection list. The language selector button is at the top-right corner of
the screen. Available languages are English, Hungarian and Swedish.
Login
Logging in the web interface is possible for all users with username and
password, however, users without administrator rights will see menu items only
to which they have access rights.
To login into the interface, click on
button at the top-right corner of the screen (or the login screen may
appear on welcome page when you open the application) and enter the username and password:
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After successful login with admin rights the following page is shown:
(You may find the menu items part hidden if your window size is too small/narrow.)
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Frame, general user interface management
On the left side of the page there is the menu with the available settings and
options. The KeySafe and Administration menu items are collapsed.
The left menu bar can be hidden by clicking the
button at the top-left, for easy handling or, if your
window is too small, you can switch between menu list and details with the same button.
· Choosing any menu item, the number of the records shown per page, filtering or sorting at all columns
can be set, accordingly. You can choose which columns to display with
.
· You can choose page by the pager at the bottom of the list. · In the header
of a list, you can see handling buttons, you can create new records, modify,
delete
highlighted items, export list to Excel file. In some cases, you can open the
records for editing by double clicking on the row.
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· At certain lists you may find special filter button, such as
or
.
Clicking on it you can display or hide rows, accordingly.
· Also, you can find filter cells above records of a list, if reasonable, with drop-down list or calendar:
· Deletion of selected (highlighted) items is possible on certain pages by the must be confirmed by the user.
button; all deletion
Export to Excel worksheet
Most of the item lists can be exported to Excel file. Click on
in the header and the export is
completed right away. You can find the file in Downloads of your computer. (Here below you can see the
recently exported lists.)
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User types
People, Users
On the menu list you can see “user-kind” entity in 2 parallel terms:
1. KeySafe/People users who are authorized to use the KeySafe / Cabinet 2.
Administration/Users users who are authorized to use ProxerSafe WebAccess
If you, as Service user or administrator, want a to authorize a KeySafe user
(“People”) to use WebAccess, you have to create user record at both terms: in
KeySafe/People and in Administration/Users. Then you have to assign the
KeySafe user to the WebAccess user. (How: see later.)
WebAccess user types, complex authorization management
In the system there are 3 WebAccess user levels: · Service user o They can
see, create, modify, delete all data o They can view the license table and add
a license key · Administrator o They can see all data in the system, but can
handle (edit, delete) the assigned elements only. o The access rights system
is applied to this user. o They can’t edit Service users. · Normal user o They
can see and manage (edit, delete) the assigned elements only. o The access
rights system is applied to this user. o They can’t edit administrators or
service users.
Rights issued (rights management system):
o It is possible to assign rights to a user individually and via a user group
(in WebAccess currently not available, under development)
o These rights affect the menu items that appear and the operations that can
be performed
Assigned access rights groups: o Users can be assigned to departments (in
WebAccess currently not available, under development) to assign people to them
o It is possible to assign people and keys to users through legal groups o
Users can manage the persons, keys and groups of rights assigned to them (they
can assign rights to them, they can edit them)
On the KeySafe/People / Administration/Users tab you can create, edit, delete
the users of the cabinet / WebAccess by the buttons in the header,
accordingly.
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KeySafe/People – Add a new KeySafe user
Open KeySafe/People window, then click on
button. A
form appears where you can set the user’s data and
authorization.
Add a new name The reference data is set automatically, but it can be
overwritten; it is a 5-digit long value,
(subsequent value is set) Set Person type: Internal / External / Guest Set
Department (optional) Set Phone number (optional) Set email address (optional)
Set Right level: User / Supervisor / Administrator Assign keys, by checkmark
Assign WebAccess user to the person (optional; if you want the person to use
WebAccess) You can add transponder data (card number, validity dates;
optional) You can set PIN code (optional):
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Choose PIN code type
then
:
The PIN code must be: Number, exactly 4 characters long, and meet the complexity standards (see above)
It is also possible to
.
When all is completed,
.
Administration/ Users – Add a new WebAccess user
Open Administration/Users window, then click on user’s name and authorization.
button. A form appears where you can add the
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Enter the new name
Set User level: Normal / Administrator / Service user Assign a Person to the
new user from the drop-down list.
Choose from the available rights with checkmark and click on
:
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Select from the available rights groups by the check box You can assign departments to users:
Remove
check mark then choose departments:
:
When all is completed,
.
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After the KeySafe user and WebAccess user are both created and assigned to one another, you can login with the WebAccess username and password. The KeySafe username will appear on welcome page, with the access rights set to them:
KeySafe/People – Edit KeySafe user
Highlighting the row you want to modify, click on
button (or double-click on the row), a similar to new
user creation form appears, containing the added data at creation (see window picture at creation).
Mechanism of editing a user is same as creating a new user.
· You can edit any data but Reference number. · In case there is a PIN set for the person, the PIN code type is shown. You can delete PIN.
If there isn’t PIN code set, the PIN code type field is empty. · A transponder number (card number) can be set as well, besides the PIN, for a user.
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Clicking on
button, assign a new card to the user.
The assigned transponders are shown in the Assigned transponders window. Assigned transponders can be
disabled:
and then set the exact date and time.
Administration/Users – Edit WebAccess user
The dynamism of editing a WebAccess user is basically the same as in case of a
KeySafe user. however, the data types are different. Here you can modify any
data, name.user type, assigned to user… etc.
This is the window where you can update WebAcess user access rights, Cabinet-
related user assigned right groups.
Highlighting the row you want to modify, click on the data as needed (name, user level etc.).
button (or double-click on the row), and update
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You can add or remove WebAccess user access rights by check-marking and then
/
.
You can change Person assigned to user, grant or revoke cabinet-related access rights group
membership by check-marking or unmarking (see here above).
You can assign a department to the person or change the assigned department.
Delete KeySafe user / WebAccess user
In the list highlighting the user you want to delete, click on
button. The system will ask for
confirmation: When deleting a person, the webpage asks for confirmation. To confirm deletion, click
.
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Fingerprint management
In addition to the RFID and PIN identification methods mentioned above,
biometric identification is also possible. For example, in the case of a
cabinet with a fingerprint reader, the fingerprints are taken assigned on the
key storage cabinet.
Keys
This menu lists the keys in the cabinet.
You receive the system with given number of keys and original data are set for
each key.
The key records can be edited with
button, but new
keys cannot be added, nor existing keys deleted.
Clicking on
button, you can display subkeys drop-down or collapse. Clicking on that again you
get the original key list back.
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Edit a key
At editing a key, a form appears filled in with the data of the keys.
Any field can be modified. Key name: add a reasonable name Key type: Normal /
Car key
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Transponder: the number/name of transponder, do not modify, unless it is
necessary (transponder
change) Native Cabinet: the name of cabinet in which the key is registered, do
not change, unless you relocate
its place Native slot number: the number of “keyhole” (key location) to which
the key is registered, do not
change, unless you relocate its place Key usage time limit: you can set for
how long a key can be at a person. You can set as “Anybody can pickup”.
Subkeys: you can define a “keychain”, which means that to one transponder
there will be more keys
registered. this way you can remove or place back the whole “keychain”.
Edit key rights (key access rights)
The keys used by a user can be managed in the KeySafe/People menu. Choose the user whose rights you
wish to edit and double click on it or click on
button and go to Assigned keys section.
To assign a new key or disable an existing one, mark or unmark the checkbox before the key name, then save the changes by clicking OK. (Note that you may find a key on a following page.)
Timezone settings
Timezone means that the group members are authorized to access the keys only
in the defined timezone, i.e. workdays (M-F) 08:00-16:00, unlimited
(Unlimited), etc. New timezone items can be created as needed.
By default unlimited (Unlimited) timezone is set to all keys for a right
group. The timezone can be changed to all marked keys or one by one.
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Clicking on
at the top, you can set the same new timezone to all marked keys (except for the
rights assigned to a rights group):
Choose and Save. See the result:
Clicking on the
in the row of key, timezone can be set for that one key:
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Handling subkeys
At editing keys there is a possibility to define subkeys at every key. (Subkey is a key which is not joined to an RFID keyholder plug directly in the software, but which is physically on the same keyring in the cabinet as the main key itself. It moves together with the key, so it can be picked up and revoked with the same rights as the main key which is attached to.)
Let’s say our Opel has an ignition key and a key for its roof rack, on the same keychain. Click on
and
set a key name and
.
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At save the subkey will get an ID that cannot be changed later on:
Editing the subkey you can see and modify only its name:
This is how the list of keys is displayed, with subkeys:
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The highlighted record is the “keychain” of Opel 1 and the 2 subkeys are assigned to it. Opening a subkey record from this window you can modify the name also:
Handling car keys
At editing the keys in the Key type field, the key can be set as Car key. In
case a key is set as car key, the odometer value can be edited here as well.
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Car keys can be shown and searched in the list of the Keys menu. In the Key
type column, the Car key naming is shown.
Access right groups
Keys, which can be enabled for users, can be grouped in the “Right groups”
menu.
You can define the group members which keys are authorized to take and place back.
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Create new access rights group
Click
to create new access rights group and
Add a name
Add group members (see below)
Set access rights to keys (checkmark)
Set Timezones (see below)
Click on
button in Group members section to add group members. You can choose from the People
list. Members can be added one by one.
,,Green” ones are added:
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Saving the create group action, you can find the new access rights group in the list.
Editing an access rights group
It is the same method as creating new one. Highlighting the record to edit, click on modification as needed, following the steps described at group creation.
button and do the
modify name add new group members delete group members
Highlighting the record, click on Delete in the section and you will see the name strikethrough:
mark new / unmark existing key rights, as needed, by checkmark.
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Change Timezone (describe at Timezone settings earlier)
all changes (only this step will finalize the modifications on the group)
Key reservations
In the “Key reservations” menu keys can be booked, reserved for users for a
certain period of time. One key can be reserved only once for the given period
of time, to one person. .
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Adding key reservation
Clicking/ tapping
button, a form appears where the person, the key, the start and end date of the
reservation can be set.
Would you try to reserve a key which is already reserved for another person for the same time / overlaps, the following message appears:
Editing key reservation
Highlighting the row of the given reservation, click on
button. A similar form appears, just like at new
reservation. User name, key name, reservation date (from, to) can be altered. Changes can be saved (save
button) or rejected (cancel button).
Deleting key reservation, releasing a key
Key reservation can be deleted by clicking the
button and by confirmation.
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Handling Departments
You can set Departments to People.
To create new department, click on
, add a new name and add members:
Edit existing department
Members can be added one by one.
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Changing a department (name, membership) takes place on the same interface as
creation. To remove a member, click on Delete. the name will be strike-
through; then save and check:
Event history
You can review event history In KeySafe/Eventlog list. The events can be
filtered by a period of time or date. The default value is the last week from
“now”.
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The event logs can be accessed by users without administrator right, but they
can see only the keys they are entitled to.
From the event log we can get answers about events and situation related to
our keys, for example: Where is the Opel key? Is it in this closet? In which
position? In another closet on the network? Who took it? Who last picked up
the key that I need now, but it’s not here?
Events logged by ProxerSafe systems
The following events are recorded on the system:
· User login/logout – incl. the method of login (PIN, RFID card, fingerprint,
and combinations) o unsuccessful login attempts also logged
· Door open/close, successful and unsuccessful, rejected events · Key pick
up/return, also unsuccessful attempts
· Key booking events, successful and rejected
· Alcohol test, its process, successful, unsuccessful · Mobile charging (where
available) plugged, unplugged · Using a Master Card / Service Card · System
events, error events (shutdown, restart, waiting for repair) · Login to the
remote user interface (ProxerSafe WebAccess)
Alarms (both the start and the end of the alarm situation is logged):
· Fire alarm (can be triggered by front panel key switch and electrical input)
· Tamper alarm (removal, forced door opening) · Door left open (max. door open
time allowed is configurable) · Key not returned in time (max. key usage
period can be set per key) · Too many unauthorized login attempts (within a
short period of time) · Alcohol testing failed (incl. the cause) · AC Power
lost · UPS Battery low · Network connection lost
You can create an on-demand list of events and export them to an Excel file.
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Let’s look at some common example. · What events did the person perform with the 14382 key during the given time period? Enter the time
interval, key and person name in the filter, then
: (choose the columns with
)
· Who picked up / put back keys in the given time period?
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The events are stored in the system’s Microsoft SQL database and a text log
file optionally it can be sent to a remote syslog, or a REST server.
Alarms
Events recorded by ProxerSafe Web Access can be defined as alarms (eg,
corruption, error, key pick up/return) with administrator rights. Alarm events
are collected in the Keysafe / Alarms list and indicated by a pop-up message
on the currently open interface. It is advisable to plan in advance and set it
up during installation
Setting alarms
Alarms are handled in the same way as other functions with the
,
,
buttons:
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Keysafe alarms
This menu item lists the alarm events that occurred within the given
timeframe. The list can be filtered and exported to an Excel file.
Administration Parameters
Parameters can be edited by clicking on the
button, while highlighting the record, or by double-click.
Please be careful at altering settings and parameters, it can affect the entire system. In case you have any question, please contact the manufacturer/ operator.
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Setting scale parameters
In case scales are integrated into the ProxerSafe cabinet, the following scale
parameters can be set.
In a Weapons storage cabinet alarms, email alerts can be set.
AutosafeScale1MaxValue: setting maximum accepted weight at the primary scale
(for weapon) AutosafeScale1MinValue: setting minimum accepted weight at the
primary scale (for weapon)
Please not that by default weight is to be set for weapon without magazine.
Also, the physical design of the weapon storage part is to prevent that a
weapon with magazine inside is placed in. AutosafeScale1Offset: for setting
tare weight at the primary scale AutosafeScale2MaxValue: setting maximum
accepted weight at the secondary scale (for magazine) AutosafeScale2MinValue:
setting minimum accepted weight at the secondary scale (for magazine)
AutosafeScale2Offset: for setting tare weight at the secondary scale
KeysafeSendAlertScale1OutofLimits: the cabinet can send alert (to email
address if set correctly and
to screen) if the placed in object is out of the weight limit (either below or
above) at scale1 AutosafeEmailTextOfScale1OutOfLimits: email message text for
alert KeysafeSendAlertScale2OutofLimits: the cabinet can send alert (to email
address if set correctly and
to screen) if the placed in object is out of the weight limit (either below or
above) at scale2 AutosafeEmailTextOfScale2OutOfLimits: email message text for
alert
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Setting door opening security parameters
Optional. Email notification for each door opening event can be set.
Additionally, in case of failed login attempts the system blocks the door
opening for that user for a given period of time.
EmailNotification: for setting email notification at door opening events
LockAfterLoginAttemptCount: number of attempts allowed; reaching the number,
the system blocks
door opening for a given period of time LoginCountingResetTime: in seconds;
the system will set the counter to zero in given seconds UnLockWaitingTime: in
seconds; time period to enable door opening after blocking door opening due
to failed login attempts
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Audit log
Changes made in the system (and creation, deletion) can be tracked, the list
can be displayed, filtered and exported with the Audit log:
Licence
The License list shows which modules are included in the installed ProxerNet
system and how many people are valid. These values are set by the software
developers of Procontrol and can be viewed here with the appropriate
permissions:
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Administration User import
At Administration/ User import the data of the cabinet users can be uploaded
at initial operation or later at bunch upload.
Click
to download a sample file.
Fill in the necessary data and save the file keeping the .csv format, UTF-8 coding (! to keep special characters) to your computer
Upload it by choosing the
button and selecting the file from the computer or by drag-and-drop:
The data to be uploaded appear on the screen. These data can be modified or deleted row by row, Rows marked with red mean that the reference number already exists in the database. Rows marked with yellow mean that the PIN or reference number is recurrent in the data import file. These data rows should be checked and corrected or deleted as needed.
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When all data rows are corrected, the actual import can be started by clicking the corner). Here you can see the newly imported KeySafe users:
button (bottom-left
In case recurrent reference number is found by the program, so the highlighted (red, yellow) rows have not
been corrected properly, you may leave out that user
, or overwrite the existing data by
, or even
the process, return and edit the data.
If there isn’t any error message and all records return to display as red (“The reference number already exists”), You can see the message at the bottom: “Selected people imported successfully!”
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Standalone and multi-cabinet systems
In this chapter, we briefly outline the possible architecture of the KeySafe,
ProxerSafe system for intelligent key and value storage. In terms of hardware:
Each cabinet has an 8″ touch screen computer running a standalone Windows 10
operating system with an Ethernet TCP / IP RJ45 network interface. The cabinet
components (RFID card reader, cabinet door lock, 8 and 16 key storage rack
modules) are connected to this built-in computer via a serial RS485
communication bus. The cabinets have a built-in uninterruptible power supply
and a power distribution system.
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In terms of software:
· A module called KeysafeGUI runs on the touch screen of the cabinet and keeps
in touch with the user; displays cabinet status, key names, key search
possible, etc. It is also related to the HWServer and the database. o It is
also possible for users with administrator rights to change permissions and
display events, but this is only recommended on small systems due to physical
limitations (screen size, lack of keyboard).
· A module called Keysafe HWServer runs as a Windows background service and
controls the hardware devices in the cabinets (door lock, key modules, RFID
reader) based on the database, and records the
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events in the database and communicates with the KeysafeGUI interface. It does
not have an user interface. · The system stores master data and transaction
data in a Microsoft SQL Server database manager (we recommend using 2017 or
later if required – in stand-alone mode with local and central synchronized
databases): Microsoft SQL Server Standard or Enterprise on the server, Express
or WebEdition is not sufficient, 2017 or later) · Client – option:
o ProxerSafe WebAccess: modern, future-proof web interface that does not
require installation.
– Provides Remote Management Access via a web browser (besides the built-in
touch screen interface on the cabinet).
– Master data editing: users, keys, key access rights – View event log –
Reserved bookings can be added e.g. On the 10th from 8 am to 4 pm I will book
the meeting room key (Others cannot pick it up, even if they are authorized) –
Setting up alerts (via email, optionally via SMS): eg if the key is not
returned in time – Operation settings, e.g. request mileage when handing over
a car key, etc..
o ProxerNet software: the system is managed by the KeySafe module of an
advanced multi-user Windows client called ProxerNet, where master data
(persons, keys, rights assignments) can be viewed, edited, and key events can
be tracked and printed. We recommend that you install this program on your
computer. The software only connects to the MS SQL database. This program
cannot be used on the cabinet touch screen. Also available on Microsoft and
Linux.
· The key cabinet (system) can be integrated with an access control system,
both the ProxerNet Keysafe Windows module and ProxerSafe Web Access. Ask the
Manufacturer/Distributor about the possible levels of integration.
Possible methods of operation of cabinets
· Standalone (Not practical for multi-cabinet systems)
o all three software components (KeysafeGUI, HWServer, database server) run
independently on the cabinet computer
o Master data about client programs must and can be connected to the cabinets
separately, queried and maintained
o this version is capable of offline operation (works even if all connections
to the cabinet are lost)
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Connecting to a standalone cabinet: To access the service, enter the name of the key cabinet (eg KSL64123456) or IP address (eg 192.168.0.53) in the address bar of the browser.
· Central server controlled operation
o (only the display layer (KeysafeGUI) runs on cabinets if there is a built-in
touch screen)
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o the HWServer service runs on an external Windows server computer (can be on
a virtual machine) and the MS SQL database (can be on a separate machine)
o Common database: Each cabinet uses common master data and event logs o
Requires a continuous TCP / IP network connection between the cabinets and the
server o If the connection to one of the cabinets is lost, the cabinet will
not be able to access the
common database and HWServer service, so it will not work.
Connect to a central server: You can connect to the server (or master cabinet)
by entering the host name or IP address. All keys and users in all cabinets in
the system can be managed through WebAccess (via the server).
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· Standalone operation with local and central synchronized databases o the
cabinets operate independently, but perform database synchronization (data
exchange) synchronized with the central database. o if the connection to one
of the cabinets is lost, the cabinet will not access the common database, but
the cabinet remains operational, based on the last state of its own database.
o When the network connection is restored, the databases are automatically
synchronized
Prerequisite for “Standalone operation with local and central synchronized
databases” mode of operation: o a Windows server computer (either virtual or
shared) with a TCP / IP connection to KeySafe cabinets o Standard (or more
extensive, eg Enterprise) version of Microsoft SQL Server 2017 (or later)
software (Express or Web Edition is not sufficient), and it has the central
KeySafe database on it o providing access to the MS SQL database manager: –
remote access via Internet, login name / password – full read / write
authority, database backup / restore and full replication management
– we also need read / write permissions to a local disk folder to save /
restore the database
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ProxerSafe REST Server API, for third-party systems
The purpose of the ProxerSafe REST API is to provide a direct-to-control REST
web service interface for controlling Procontrol Keysafe / ProxerSafe products
with third-party software. With the API, all parts and operation of the
cabinets can be monitored and controlled via the REST protocol (HTTP
commands). This API can be used in two modes (if necessary, both modes in
parallel):
· as REST Server: o Waits for incoming HTTP REST client requests (description
in a separate document) o This operation can be tested with a web browser
· as REST client:
o In addition to being a REST server, it can optionally act as a REST client:
it connects to a remote REST server, sends events, and receives commands in
response
o Able to send Keep-Alive events on a regular basis o If the cabinet remains
open for a specified time (max. time specified), it closes automatically
Contact the manufacturer for more information.
GDPR-Compliance – Anonymization of personal data
This function can be optionally requested / set: during the Delete User
function, the personal data of the user marked for deletion will be
irretrievably deleted in the stored database (and in the backup to be
prepared), in accordance with the provisions of the law on the GDPR, Act CXII
of 2011.
Logout
To leave the web interface use the ,,Logout” button. (Closing the window, the
user gets logged out as well.)
Contact with the manufacturer
Feel free to contact us if you have any questions about the installation
process or about using the hardware or software. Procontrol Electronics Ltd.
Internet: www.procontrol.hu Email: service’at’procontrol.hu
Hardware manufacturing/service: 6725 Szeged, Cserepes sor 9/b. Tel: +36 (62)
444-007 Fax: +36 (62) 444-181
Please send us your enquiries and problems in detailed written form. Thank
you.
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