PPGCL E-BIDDING and E-AUCTION Schedule User Guide
- June 17, 2024
- PPGCL
Table of Contents
PPGCL E-BIDDING and E-AUCTION Schedule
Accessing Ariba Sourcing
Step 1: You will get an invitation to your email from Ariba System. Keep this email, it contains your login Information and a direct link to Ariba.
Step 2 : Click “Click Here” to access the Ariba Web Site.
Step 3 : Supplier has to click on “Continue”
Step 4 : The registration process only takes a few moments, with a simple
one-page registration Define your password and secret question. Click “OK”
Step 5: If it’s the first time you are invited to use UPM Ariba, you’ll
need to accept the “Participant Terms”. Select “I accept the terms of this
agreement”. Click “Submit”.
Vendor Screen
If vendor goes through mail invitation then directly Screen 3 .1.1 will appear, but if If you have used Ariba before and have already accessed an event for the buyer-specific account with your current log in ID, click the Login button to continue. Log in with your Ariba username and password in order to participate in the event OR you have to follow the following steps.
Step 1 – Log on supplier.ariba.com
Step 2 – Put your USER ID and Password in following screen
Step 3 – Go to ARIBA APPS and click on Proposals.
Submitting Your Answers / Proposal
Review and Approve “Prerequisites”
Step 1: Review and download all documents & then Click on “Review
Prerequisites”
Step 2: Review and accept “Bidder Agreement”.
Select Items or Lots
Step 1: Select Items. – If you do not want to quote for any items/lots
then you do not select that lot / items and then go ahead for select and
submit lot.
Step 2: Click “Submit Select Lots”.
Entering your offer for RFQ
Step 1: as per following screen Vendor Dashboard will appear where RFQ
from TATA Power will be visible.
Step 2 – Follow all the steps of 3.1.1 to 3.1.3
Step 3 – Vendor has to submit their techno commercial offer in 2.1. In
this field Do No attach any price content.
For Price Bid put all the unit price and taxes and duties in provided field.
Put “0” (ZERO) in not applicable field.
Step 4 – After successfully putting Techno commercial offer and price
part then click on “Submit Entire Response
Entering Your Prebid for e-auction
Before participation to the e-auction you must place a pre-bid. If you haven’t placed a Prebid in the Prebid time you won’t be able to participate to the auction itself.
Step 1 : Populate Your Answers.
Step 2 : Click “Submit Entire Response”.
When the Prebid time is still open you can still modify your Prebid:
Click on “revise Prebid” and repeat in step 1 and step 2.
Participate to the e-auction
If you have placed a bid in the Prebid time you will be able to participate to
the e-action. E-auctions are rather sort in time (usually less than 20 min per
item). Once the time is closed you won’t be able to bid anymore.
When you want to submit your price presses “submit current lot”
In case the new price you submit is lower by 10% of the starting price (Prebid Price) the following warning Message will be displayed.
To submit the new price, check the box and press submit. If you made a mistake
press cancel so that you Mistake would not be submitted.
What to do if you have a problem during the e-auction? If you have any problem related the system: – Call first PPGCL e- Bidding / Auction Cell
e- Bidding/Auction Cell details:-
| Contact Person | E-mail ID | Contact Details |
|---|---|---|
| Concern Purchaser | As per RFQ | As per RFQ |
Communicating with PPGCL Buyer & Auction team during auction / ebidding
Step 1: Click “Compose Message”.
Step 2 : Compose Your Message and click “send”.
SUPPLIER FREQUENTLY ASKED QUESTIONS
If I registered on my buyer’s Ariba Sourcing site in the past, do I need to
register again?
Answer – Yes. Although you have registered on your buyer’s Ariba
Sourcing site in the past, registering on the Ariba Commerce Cloud is
required. The registration process only takes a few moments, with a simple
one-page registration. Registering on the Ariba Commerce Cloud gives you
access to all your buyer relationships with one username and password.
What is the Ariba Commerce Cloud?
Answer: – The Ariba Commerce Cloud is your entry point to all of your
seller solutions.
Rather than managing log in information for multiple buyers’ sites, you will
have one log in and one account. This means fewer passwords to remember,
easier user maintenance for your company, and a unified profile for your
organization.
Do I need to add Product and Service Categories during registration?
Answer:-Yes; this is a required field. Product and Service Categories
classify what your company sells, and the system uses this information to
match potential business opportunities with your products and services.
Click Add Product and Service Categories to select one or more categories from the list of options. During registration, you only need to choose one category, preferably related to the event you are joining. You can add, refine, or remove categories any time after the registration process.
Do I need to add ship-to or service locations during registration?
Answer: – Yes ; this is a required field. Ship-to or Service locations
inform buyers where your company sells its products or provides its services,
and the system uses this information to match potential business opportunities
with your products and services.
Click Add Ship-to or Service Locations to select one or more sales territories from a list. You can add, refine, or remove ship-to or service locations any time after the registration process.
Do I need to enter a D-U-N-S number when I register?
Answer: – No ; this is an optional field. You are only required to
complete the fields marked with an asterisk (*). If you enter a D-U-N-S
number, and you get a message that the value is already in use, leave the
field blank, as D-U-N-S numbers must be unique within the Ariba Commerce
Cloud. Your company can have multiple Ariba accounts, but only one account can
use the D-U-N-S number.
Additional Information: – D-U-N-S is a registered trademark of Dun & Bradstreet or its subsidiaries in the United States and other countries.
Do I need to enter a Tax ID when I register?
Answer: – No, the Tax ID is an optional field. You are only required
to fill in the fields marked with an asterisk (*).
What is the difference between the Email and Username fields in my profile?
Answer: – The Email field represents the email address where you wish
to receive email notifications. The Username field is the identifier that you
use to access your account. The Username field must be in email format, but
you do not have to use a valid email address.
Note: Leave the This is my username box checked if you want your email address to be the same as your username.
How do I participate in my buyer’s event using an email invitation?
Answer: – Use the Click here link in the email notification to access the
sourcing event.
While buyers might customize the email content you receive, all email invitations contain a link to access the event.
Depending on your previous experience with Ariba solutions, do one of the following to access the event after you click the link:
- If you are new user, click Continue on the welcome page. You continue to register an Ariba account to link with your buyer and participate in the event.
- If you have used Ariba before and have already accessed an event for the buyer-specific account with your current log in ID, click the Login button to continue. Log in with your Ariba username and password in order to participate in the event.
- If you already have an existing Ariba Network, Ariba Discovery, or Ariba Sourcing supplier account, but you have not accessed any events for the inviting buyer’s site, use the Click here if you already have an Ariba Commerce Cloud, Ariba Discovery or Ariba Network account link. After clicking the link, log in with your existing account to move your information to your buyer’s site.
Additional Information :- Registering an Ariba account provides you with a consolidated view of all your customer relationships. With this one profile, you can view business opportunities, participate in sourcing events, participate in contract negotiations, and manage orders, catalogs, and invoices.
Why doesn’t the link in the email invitation to participate in a sourcing
event work?
Answer:- If you cannot click the link, or the link does not open the log
in page, highlight and copy the Uniform Resource Locator (URL), and then paste
the URL into your web browser.
Can my company have multiple accounts?
Answer:- Your Company can have multiple Ariba accounts, depending on your
business needs. For example, if your company has several locations around the
world, you might want a separate account for each region.
Most companies choose to have one account with multiple customer relationships, which provides a centralized location to maintain their company profile information and all of their customer relationships.
Additional Information
Consider the following items when deciding whether to have more than one account:
- Administrators : For each account, you can have only one account administrator, but the account administrator can provide access to multiple users. All users from your company have their own Username and Password to access the account.
- DUNS (data universal numbering system) numbers: You can add your company’s DUNS number to only one account. If you plan to have multiple accounts, leave the DUNS number blank during registration.
How do I complete registration if my username already exists?
Answer: – This message means that you already have an Ariba Network, Ariba Discovery, or Ariba Sourcing supplier account registered under username you entered. You can either register ua new account by creating a new username, or access one of the following sites to request a password reset for the registered username:
- Ariba Network (This login page is used for all Ariba Network, Ariba Sourcing, or Ariba Contracts suppliers).
- Ariba Discovery login page
To reset your password, click the Having trouble logging in? Link on the Login page.
Nothing happens when I click Forgot Username and enter my email address
Issue: – Nothing happens when I click the Forgot Username link and enter my email address.
Cause: – After you submit your request to retrieve your username, the Ariba Network sends an email notification with usernames that match the email address you submitted.
Some possible reasons why you may not receive this username retrieval email notification:
- The email address on your account does not match the email address you entered when submitting the request.
- Your buyer-specific account was deactivated before you could move it to the Ariba Commerce Cloud. Generally, that means you probably have not participated in an event with that buyer for a while.
Solution: –
- To ensure you receive this email notification:
- Make sure you type the email address configured within your account.
If your buyer-specific account has been deactivated, contact your buyer to determine how to proceed.
Where is my password reset email?
Answer: – After you submit your request for a password reset, Ariba sends
instructions to the email address associated with your account. If you didn’t
receive a password reset email, check the following scenarios to troubleshoot.
The username you entered is in the wrong format, or it isn’t associated with the email address you are checking.
- Keep in mind, your username is in the format of a full email address, but it can be associated with any email address you entered previously.
- Your username is also case-sensitive.
- To confirm that you are using the correct username and format, return to the Ariba login page, and click the Having trouble logging in? link (Forgot Username if you’re working in Ariba Discovery).
- Choose I forgot my username, and click Continue.
- Enter the email address associated with your account, and click Submit.
- You will receive an email that lists the exact format of the username associated with the email you entered.
You entered the correct username, but you still didn’t receive the password reset email notification.
- This can occur if the configured email address is different from the account you are checking.
- You might have multiple accounts for your company, so make sure you are attempting to access the correct account.
Your email configuration or company’s security settings might also prevent you from receiving the password reset email. To find out, check your junk mail folder or email filter settings to verify that automated emails from Ariba are not blocked from your email account.
Why do I get this message on the SAP Ariba Login page: “The username and password pair you entered was not found”?
Answer: – You entered an incorrect Username or Password. You might receive this message if you entered a previous Username or Password. Remember that your Username has the format of an email address, and both the Username and Password are case sensitive.
Click the Having trouble logging in? Link on the Login page if you don’t remember your log in information.
